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HomeMy WebLinkAbout2017-03-13315 REGULAR MEETING CYPRESS CITY COUNCIL March 13, 2017 5:30 P.M. A regular meeting of the Cypress City Council was called to order at 5:30 p.m. by Mayor Morales in the Executive Board Room, 5275 Orange Avenue, Cypress, California. ROLL CALL Mayor Paulo Morales Mayor Pro Tem Jon Peat Council Member Stacy Berry Council Member Rob Johnson Council Member Mariellen Yarc (absent) STAFF PRESENT City Manager Peter Grant City Attorney Anthony Taylor Chief of Police Rod Cox Director of Recreation and Community Services June Liu Recreation Superintendent Dena Diggins Recreation Supervisor Jeff Draper City Clerk Denise Basham ORAL COMMUNICATIONS (Limited to 30 minutes — three minutes per speaker, unless extended by the City Council) None. WORKSHOP SESSION The City Manager reported that the City Council is meeting to review the Contribution Policy for Non - Profit Organizations and Non - Profit Grant Award Requests for FY 2017- 18 and FY 2018 -19. The Director of Recreation and Community Services stated that the policy provides guidelines for considering support to community non - profit organizations. She indicated that support provided includes direct funding of cash and indirect funding which involves provision of staff services and fee waivers. She stated that past practice includes direct funding to groups for general operations and that the policy stipulates an equal distribution methodology that includes requirement of invoices from the groups. She indicated that grant award considerations include highest priority for Cypress based groups that have at least 55 percent of participants residing in the city and 55 percent of executive board members residing in the city. Mayor Pro Tem Peat asked if the residency percentage includes those attending school in Cypress. The Director of Recreation and Community Services responded that Cypress school attendance counts towards residency for the Advisory Committee on Use of Athletic Facilities (ACUAF) youth sports groups. The Director of Recreation and Community Services stated that opportunity costs represent costs that are given up in place of a fee waiver. She indicated that grant award recommendations include a letter of determination and current financials from the community groups. Mayor Pro Tem Peat asked about grant consideration should the community group be in a compromised financial situation. The Director of Recreation and Community Services responded that if the financial situation is an anomaly, the consideration would still be given and that the City Council would be apprised. CITY COUNCIL MINUTES MARCH 13, 2017 Mayor Pro Tem Peat asked if drastic measures would be taken to shut down the organization. The Director of Recreation and Community Services responded no, and clarified that staff would intervene if the group is not in good standing or if there is an inability for donation of funds due to suspension of its non - profit status. Council Member Johnson asked about the ACUAF fund availability. The Director of Recreation and Community Services responded that separate ACUAF funding is collected from the sports groups for Capital Projects on City fields as proposed by the groups and approved by City Council. She stated that those funds are self - imposed by ACUAF and not City driven. She indicated that the non - profit grant policy includes consideration of funding for the sports groups, as well as community groups and service organizations. She further stated that all groups could seek funding from other sources such as grants or other organization support. She indicated that a group's service and benefit to the community is a consideration for recommendation of grant funding. She commented that the majority of support is indirect funding for staff support, use of City equipment and facilities, and waiver of permit fees. She stated there are a few organizations that receive direct funding which is a cash grant. The Director of Recreation and Community Services indicated that grant requests total approximately $1 million. Council Member Berry asked how the current grant request amount compares to requests made two years ago. The Director of Recreation and Community Services responded that the amount is a slight decrease due to fewer uses from some of the groups. The Director of Recreation and Community Services spoke regarding fee waiver requests that total approximately $360,000 over a two -year period. She stated that room rental requests represent a loss of facility rental fees of approximately $950,000. She stated that four groups do not meet the residency requirements, and that the Cypress Chamber of Commerce is a national organization whose business addresses are allowed to be used as a resident address to qualify as a resident group per the policy. The Director of Recreation and Community Services stated that St. Irenaeus Catholic Church does not meet the residency rate requirement, however their large parish is taken into consideration. She noted that Pony /Colt Baseball has a 50 percent board member residency rate and the Cypress Art League has a 52 percent participant residency rate. She indicated that the Cypress Art League has requested direct and indirect funding support. Council Member Berry asked if the Cypress Art League and Pony /Colt Baseball have traditionally been below the residency rate threshold. The Director of Recreation and Community Services indicated that Pony /Colt Baseball has met the residency requirement in past years, and that the Cypress Art League has traditionally been below the residency rate threshold due to combing art groups in the past. She stated that most groups are diligent on meeting the residency rate requirements, and that the senior clubs are not allowing non - resident memberships until resident memberships meet the residency criteria. The Recreation Supervisor stated that 20 groups applied for grant funding over the two - year period, four groups requested direct funding, and all 20 groups have requested indirect funding. He indicated that staff is recommending $23,000 less in funding than requested over the two -year period. He reviewed the direct funding recommendations that include the Cypress Art League's request for three additional display cases at the Cypress Community Center which staff is not recommending. Mayor Morales asked if the Cypress Community Center could accommodate the requested additional display cases. 2 316 CITY COUNCIL MINUTES MARCH 13, 2017 317 The Director of Recreation and Community Services responded no. Council Member Johnson asked about the $1,500 Cypress Art League request. The Recreation Supervisor responded that the $1,500 Cypress Art League grant funding request would include art shows and cash prizes. Mayor Morales asked about the $4,900 Cypress Art League grant funding request. The Recreation Supervisor indicated that the $4,900 grant funding request would be for the additional display cases and /or repair costs. Council Member Berry asked for an overview of grants funded two years ago. The Director of Recreation and Community Services indicated that specific information would be included with a future agenda report. The Recreation Supervisor stated the Cypress Art League has traditionally been granted $1,500. He indicated that this year's request is for $6,400 and that staff would recommend $1,500. Mayor Pro Tem Peat asked about new versus repair of display cases. The Recreation Supervisor responded that display case repairs would cost approximately $950. The Recreation Supervisor stated that the Cypress Children's Advocacy Council requested $2,000 in grant funding, past grant funding has been $1,000, and staff would recommend $2,000 to assist with their additional at -risk and special needs community programs. He stated that the Cypress Community Festival Association requested $10,000 and staff would recommend $10,000. Council Member Johnson asked about the past grant funding increase for the Cypress Community Festival Association. The Director of Recreation and Community Services responded that a $1,000 increase was granted two years ago in support of a one -time anniversary celebration. Mayor Morales asked if the additional amount was in addition to the $10,000 grant funding request. The Recreation Supervisor affirmed that was the case for their additional funding two years ago. The Director of Recreation and Community Services clarified that the grant funding discussed are amounts that would be split over a two -year period. She stated that in the case of the Cypress Community Festival Association, they would be allocated $5,000 each year. The Recreation Supervisor stated that the Friends of Cypress Cultural Arts (FOCCA) requested $18,000 in grant funding, however they are going to conduct four summer concerts instead of five, and that the staff would recommend $16,000, which is the same level of support as the past grant cycle. The Recreation Supervisor stated that under the policy the indirect funding support for the groups include up to 15 facility uses including two large facility rentals, in addition to field use fee waivers, with the exception of the senior clubs and the Cypress Art League. Council Member Berry asked if the groups made additional facility use requests other than what is being recommended. 3 CITY COUNCIL MINUTES MARCH 13, 2017 The Recreation Supervisor responded in the affirmative, and stated that several groups, such as AYSO, Cypress Youth Baseball, and Soroptimist Club of Cypress, requested more room uses than in past years, and that staffs recommendations for granting of facility uses will remain at the amount allowed under the policy with the exceptions named earlier. Mayor Pro Tem Peat asked if the facility uses are on an annual basis. The Recreation Supervisor responded in the affirmative. He stated that equipment and supplies include use of the showmobile and public address system. He indicated that there would be no change in recommendations to equipment and supplies requests. He stated that staff is also recommending an amount of $3,500 in Temporary Use Permits over the two -year period which is less than requested by the groups. Council Member Johnson asked about the Temporary Use Permits increase. The Recreation Supervisor replied that Cypress Youth Baseball and Cypress Girls Softball requested additional Temporary Use Permits for the display of registration banners for both of their seasons. He indicated that staff's recommendations are to remain at the same level of TUP's granted in the past as the youth sports groups are allowed to display their banners at the school sites they utilize as permitted by the schools. Council Member Johnson asked for clarification on the grant funding request by St. Irenaeus Catholic Church. The Recreation Supervisor stated that St. Irenaeus Catholic Church requested a waiver of fees for two Temporary Use Permits and three community event Temporary Use Permits. The Recreation Supervisor commented that indirect funding includes up to $4,000 for unanticipated funds divided over two years, and that City Manager approval would be required. He stated that the funding would apply to current groups or new groups. The City Manager stated that past unexpected events have included the Lexington Junior High School jog -a -thon. The Recreation Supervisor stated that new grant funding requests were received from the Boys and Girls Club of Cypress and Lexington Junior High School. Council Member Berry asked if any groups did not reapply. The Recreation Supervisor responded that the American Cancer Society Relay for Life did not reapply. Council Member Johnson asked if the Church of Jesus Christ of Latter -Day Saints submitted a grant funding request. The Recreation Supervisor responded no. The City Manager assured that staff has done grant program outreach. The Director of Recreation and Community Services stated that the American Legion has requested a TUP fee waiver in the past for their Chili Cookoff and Car Show and that staff attempted to contact the group with no response. She also noted that the unanticipated funding would not apply to a commercial group, such as the dental group that has requested a TUP waiver in the past for their free service to low income individuals, as they would not meet the non - profit group funding qualifications. Council Member Johnson asked if there were any new indirect group requests such as the group Friday Night Lights. 4 318 CITY COUNCIL MINUTES MARCH 13, 2017 The Director of Recreation and Community Services indicated that Friday Night Lights has requested space for their league play, but staff has not been able to accommodate their request for extensive field usage and storage. She stated that the group did not submit a grant request. Council Member Johnson commented that joint usage with the school districts could be utilized. The Director of Recreation and Community Services stated the group could request consideration as an ACUAF member to obtain low -to -no cost field usage and joint use of schools, but the policy governing that issue requires two years of demonstrated paid field rentals and successful operations in the City before consideration is made. Council Member Johnson asked about the availability of the school district for room rentals for AYSO. The Director of Recreation and Community Services stated that the additional room usage requested by AYSO is due to Cypress School District's meeting rooms previously used by AYSO are no longer being available due to their conversion to office space. She indicated that other rooms in the community are available to AYSO for their meetings. The Director of Recreation and Community Services spoke of opportunity costs related to City field use. She indicated that the ACUAF groups meet twice per year for field use scheduling, as well as permit processing for use of the respective schools. She stated that AYSO uses 332 hours of City fields due to the Oak Knoll Park softball field transition and that the $15 per hour usage fee would equal nearly $5,000 in waived fees. She indicated that Cypress Youth Baseball field usage of 6,600 hours would total approximately $100,000 in waived fees and Cypress Girls Softball field usage of more than 5,200 hours totals $79,200 in City waived fees. She spoke of the youth sports groups' reliance on school field usage, particularly with AYSO whose school field usage is more than 17,700 hours annually and by Cypress Pony Baseball whose school field usage is more than 19,500 hours annually. She stated that in applying the City's rate of $15 per hour rental cost for value for the youth sports groups' joint use of the schools is $589,350 annually. She noted that the real rates charged by the schools for field rentals run as much as $65 per hour, but the joint use agreements allow for no charge. Mayor Pro Tem Peat asked if the joint use agreement field usage hours are based on group requests. The Director of Recreation and Community Services responded in the affirmative, and clarified that actual usage and requested hours vary because youth sports groups tend to "blanket" their schedule in requesting more calendar dates than needed. Council Member Johnson asked how actual field usage hours are monitored. The Director of Recreation and Community Services responded that field usages are not monitored everyday and ACUAF groups are often found to not be using the fields as have been requested. She indicated that this makes it difficult to rent fields to the public as staff receives such requests on nearly a daily basis. Council Member Johnson asked about the school joint use agreements and if additional field usage would be allowed. The Director of Recreation and Community Services stated that staff receives an advance list from the schools listing their dates of use and that open space is getting more difficult to acquire due to year -round school athletics, school events, and placement of modular units on sites that reduce field size. She indicated that currently, one day a week is closed for use at the junior high school to accommodate school events, however the school has held events on off nights which has interrupted ACUAF play. She stated that staff negotiates field usage with the school districts on behalf of ACUAF. 5 319 CITY COUNCIL MINUTES MARCH 13, 2017 The Director of Recreation and Community Services indicated that this item would be brought back to the City Council with recommendations for direct and indirect funding to the groups as provided tonight. Council Member Berry requested that the report include grant funding requests for the current year, the past two years, as well as staff recommendations. The City Manager stated that the City Council would be provided with a grant funding request spreadsheet prior to the next regular City Council meeting, and that requests and recommendations would include the past two years. Council Member Berry asked about the financial impact of non - profit grant requests versus paid usage. The Recreation Supervisor responded that he would provide that information at a future date. The City Manager stated that the Cypress Recreation and Park District budget is approximately $4 million and that the non - profit grant requests represent approximately $500,000 per year. He stated that the program includes real and opportunity costs. Council Member Berry asked how Cypress' grant request program compares with surrounding cities. The Director of Recreation and Community Services stated that several surrounding cities have discontinued direct funding support or consider matching funds. Council Member Johnson asked about the Cypress Children's Advocacy Council residency. The Director of Recreation and Community Services responded that the Cypress Children's Advocacy Council has 88 percent residents, with 100 residency of their Executive Board. CLOSED SESSION The City Attorney reported that the City Council would be meeting in Closed Session regarding Conference with Legal Counsel — Existing Litigation, pursuant to Government Code Section 54956.9(d)(1), Victor Ramos v. City of Cypress, et al., Case No. SACV15 -470 CJC (JCGx), U.S. District Court Central District. At 6:17 p.m., the Mayor recessed the meeting. RECONVENE The 7:00 p.m. session of the City Council meeting was called to order at 7:03 p.m. by Mayor Morales. ROLL CALL Cypress City Council, also acting as the Ex- Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Paulo Morales Mayor Pro Tem Jon Peat Council Member Stacy Berry Council Member Rob Johnson Council Member Mariellen Yarc (absent) STAFF PRESENT City Manager Peter Grant City Attorney Anthony Taylor Chief of Police Rodney Cox 6 320 CITY COUNCIL MINUTES MARCH 13, 2017 321 Director of Community Development Doug Dancs Director of Recreation and Community Services June Liu Assistant Director of Finance and Administrative Services Donna Mullally City Engineer Kamran Dadbeh City Planner Doug Hawkins Public Works Superintendent Kirk Streets Associate Planner Kori Sanders Senior Management Analyst Ariana Kennedy Management Analyst Anna Sanchez Senior Management Analyst Alisha Farnell City Clerk Denise Basham PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Girl Scout Troop No. 2549. INVOCATION The invocation was given by Father Patrick Moses, St. Irenaeus Catholic Church. REPORT OF WORKSHOP AGENDA/CLOSED SESSION The Mayor asked for the report of the Workshop /Closed Session Agenda items discussed earlier in the evening. The City Attorney reported that a workshop was held to review the Contribution Policy for Non - Profit Organizations and Non - Profit Grant Award Requests for FY 2017 -18 and FY 2018 -19. The City Attorney reported that the City Council met in Closed Session regarding Conference with Legal Counsel — Existing Litigation, pursuant to Government Code Section 54956.9(d)(1), Victor Ramos v. City of Cypress, et al., Case No. SACV15 -470 CJC (JCGx), U.S. District Court Central District. He stated that no reportable action was taken. No other action was taken in Closed Session, nor was any solicited. PRESENTATIONS Mayor Morales presented a Certificate of Special Recognition to Catherine Morales, St. Irenaeus Catholic School 6th Grade Spelling Bee Champion. ORAL COMMUNICATIONS (Limited to 30 minutes — three minutes per speaker, unless extended by the City Council) Mayor Morales asked anyone who wished to speak on any topic not included on the meeting Agenda to come forward. Melissa Montemorra, Cypress, thanked the Cypress Police Department and the community for their assistance with the replacement of their son's stolen custom -built walker. Cyrise Smith, Cypress Library, introduced herself as the new Branch Manager. Shelley Henderson, O.C. Breeze, spoke regarding dissemination of information to the community. Pat O'Toole, Cypress, spoke regarding the West County CERT program. Roberta O'Toole, Cypress, spoke regarding the West County CERT program. David Rose, Cypress, spoke regarding the proposed trash rate increase. Dan Webb spoke regarding the AYSO EXTRA Program. Tina Rael spoke regarding the AYSO EXTRA Program. 7 CITY COUNCIL MINUTES MARCH 13, 2017 322 Mayor Morales asked the Director of Recreation and Community Services to respond. The Director of Recreation and Community Services clarified that the request for additional AYSO programming encompasses several cities and staff denial is based upon the Non - Profit Grant Contribution Policy adopted by the City Council in 2010. Mayor Pro Tem Peat requested that the Recreation and Community Services Commission discuss this issue to include all youth sports programming and possible amendments to the current policy. The City Manager spoke of the upcoming City Council Strategic Planning session and that the issue could be discussed at that time. PUBLIC HEARINGS Public comments — five minutes per speaker, unless extended by the City Council. Council Members should disclose communications with anyone relevant to a Public Hearing Item No. 1: Approve a Private Park and Parking Lot Improvements for an Existing Church at 5100 Cerritos Avenue - Amendment to Conditional Use Permit No. 91 -3 Mayor Pro Tem Peat stated that he serves as an officer of SeaCoast Grace Church and asked about his recusal. The City Attorney stated that he would recommend Mayor Pro Tem Peat recuse himself. Mayor Pro Tem Peat left the Council Chambers. The Associate Planner provided background information on this item. The applicant, Jay Bullock, stated he agreed with all of the conditions of approval. The public hearing was opened. The public hearing was closed. It was moved by Council Member Berry and seconded by Council Member Johnson, to approve Amendment to Conditional Use Permit No. 91 -3, subject to the attached conditions. The motion was carried by the following roll call vote: AYES: 3 COUNCIL MEMBERS: Berry, Johnson and Morales NOES: 0 COUNCIL MEMBERS: None ABSENT: 1 COUNCIL MEMBERS: Yarc ABSTAIN: 1 COUNCIL MEMBERS: Peat Resolution No. 6609 A Resolution of the City Council of the City of Cypress Approving Amendment No. 6 to Conditional Use Permit No. 91 -3 - With Conditions Mayor Pro Tem Peat returned to the Council Chambers. Item No. 2: Approve the Expansion of a Restaurant with On -Sale Beer and Wine at 9921 Walker Street — Amendment to Conditional Use Permit No. 98 -11 The Associate Planner provided background information on this item. She stated that one communication was received with regard to after -hours noise concerns in the parking lot in front of the business. She indicated that the applicant assured that steps 8 CITY COUNCIL MINUTES MARCH 13, 2017 323 would be taken to prevent employees from making noise outside of the business after hours. Council Member Johnson asked about expansion of the restrooms. The Associate Planner stated that restroom Building Code requirements would need to be met based on the number seats. Council Member Johnson asked about after -hours noise from surrounding businesses. The Associate Planner responded that this business would be the only business in the business center open during the requested extended hours. Council Member Johnson asked about expansion of trash pick -up. The Associate Planner stated that trash pick -up would be based on the needs of the business. Council Member Berry asked about the Alcoholic Beverage Control (ABC) licensing. The Associate Planner stated that the ABC licensing would be amended to include the additional square footage. Mayor Morales asked if the fitness center would be open later than the restaurant. The applicant, Angela Cesario, stated she agreed with all of the conditions of approval. She stated that she has addressed noise concerns with her employees and the fitness center is open later than the restaurant. She stated that the restrooms would be expanded to accommodate the larger group. The public hearing was opened. The public hearing was closed. It was moved by Mayor Pro Tem Peat and seconded by Council Member Johnson, to approve Amendment to Conditional Use Permit No. 98 -11, subject to the attached conditions. The motion was carried by the following roll call vote: AYES: 4 COUNCIL MEMBERS: Berry, Johnson, Peat and Morales NOES: 0 COUNCIL MEMBERS: None ABSENT: 1 COUNCIL MEMBERS: Yarc Resolution No. 6610 A Resolution of the City Council of the City of Cypress Approving Amendment to Conditional Use Permit No. 98 -11 - With Conditions CONSENT CALENDAR All matters listed on the Consent Calendar are to be approved with one motion unless a Council Member requests separate action on a specific item. The City Attorney stated that Consent Calendar Item No. 6 should be addressed by the City Council separately because it includes an Urgency Ordinance. Mayor Morales stated that Agenda Item No. 10, the Warrant Register, includes warrant no. 41732 for $547.98 for a reimbursement he receives as a retired employee of the City of Cypress. He indicated that in voting for any motion to approve the Warrant Register, he would not be voting on warrant no. 41732 for the reason disclosed. 9 CITY COUNCIL MINUTES MARCH 13, 2017 324 Item No. 6: Reauthorize State Video Franchise and PEG Fees It was moved by Council Member Johnson and seconded by Council Member Berry, to: 1) Read by title and adopt an Urgency Ordinance reauthorizing the Public, Educational, or Governmental Access Channel Fee; and 2) Introduce for first reading the Ordinance, by title only, reauthorizing the Public, Educational, or Governmental Access Channel Fee. The motion was carried by the following roll call vote: AYES: 4 COUNCIL MEMBERS: Berry, Johnson, Peat and Morales NOES: 0 COUNCIL MEMBERS: None ABSENT: 1 COUNCIL MEMBERS: Yarc Ordinance No. 1163 An Urgency Ordinance of the City Council of the City of Cypress, California Reauthorizing the Public, Educational, or Governmental Access Channel Fee Ordinance No. An Ordinance of the City Council of the City of Cypress, California Reauthorizing the Public, Educational, or Governmental Access Channel Fee It was moved by Mayor Pro Tem Peat and seconded by Council Member Johnson, to approve Consent Calendar Items No. 3 through 10. The motion was carried by the following roll call vote: AYES: 4 COUNCIL MEMBERS: Berry, Johnson, Peat and Morales NOES: 0 COUNCIL MEMBERS: None ABSENT: 1 COUNCIL MEMBERS: Yarc Item No. 3: Approve Minutes — Meeting of February 27, 2017 Recommendation: Approve as submitted. Item No. 4: Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading Item No. 5: Continued Item — Approve an Amendment to the Professional Services Agreement for Commercial Real Estate Broker Services Related to Real Property Located at 5095 -5275 Katella Avenue Recommendation: Approve an amendment to the professional services agreement for real estate broker services related to real property located at 5095 -5275 Katella Avenue with the partnership of Jones Lang Lasalle and Kosmont Realty Corporation, and authorize the City Manager to enter into same. Item No. 7: Accept the Arterial Street Rehabilitation, Project 131 Recommendation: Accept the Arterial Street Rehabilitation, Project 131, in the final amount of $536,991.68, and approve the final retention payment of $26,849.58 to R.J. Noble Company. Item No. 8: Accept Installation of Pedestrian Flashing Beacons at Orange Avenue and Peach Street and at Walker Street and Aspen Street, Project 172 Recommendation: Accept the Installation of Pedestrian Flashing Beacons at Orange Avenue and Peach Street and at Walker Street and Aspen Street, Project 172, and approve the final retention payment of $5,658.98 to PTM General Engineering Services Inc. 10 CITY COUNCIL MINUTES MARCH 13, 2017 Item No. 9: Award a Contract for Police Vehicle Equipment Installation Services Recommendation: Award a contract for Police Vehicle Equipment Installation Services to 10 -8 Retrofit, Inc. for $54,016.50, and authorize the City Manager to execute the contract. Item No. 10: Approve Register of Warrants, Electronic Funds Transfers and Wires Issued for the Period of February 16, 2017 through March 3, 2017 Recommendation: Approve the attached payment register summarized below for the period of February 16, 2017 through March 3, 2017: • Warrants 41630 through 41797 • Electronic Funds Transfers 2546 through 2554 • Payroll Wire W1328 NEW BUSINESS Item No. 11: Receive and File the Strategic Plan Six -Month Objectives Update The City Manager provided background information on this item. It was moved by Council Member Johnson and seconded by Council Member Berry, to receive and file the strategic plan six -month objectives update. The motion was carried by the following roll call vote: AYES: 4 COUNCIL MEMBERS: Berry, Johnson, Peat and Morales NOES: 0 COUNCIL MEMBERS: None ABSENT: 1 COUNCIL MEMBERS: Yarc Item No. 12: Consider the Appointment of Evelyn Klaus to the Traffic Commission The City Clerk provided background information on this item. It was moved by Council Member Berry and seconded by Council Member Johnson, to appoint Evelyn Klaus to the Traffic Commission. The motion was carried by the following roll call vote: AYES: 4 COUNCIL MEMBERS: Berry, Johnson, Peat and Morales NOES: 0 COUNCIL MEMBERS: None ABSENT: 1 COUNCIL MEMBERS: Yarc Item No. 13: Establish a City Council Ad -Hoc Committee to Study Valley Vista Service's Request for a Solid Waste Franchise Extraordinary Rate Increase The Director of Community Development provided background information on this item. The City Attorney provided information on the structure and purpose of an ad -hoc committee and stated that it would not be subject to the Brown Act guidelines. Mayor Morales spoke regarding transparency and that this process would allow City Council an opportunity to re- evaluate the existing solid waste franchise contract. He asked how the ad -hoc committee members would be selected. The City Manager stated that the Mayor may choose the method for the selection of two Council Members to serve on the ad -hoc committee, which would then be affirmed by Resolution. Mayor Morales selected Mayor Pro Tem Peat and Council Member Berry to serve on the ad -hoc committee. 11 325 CITY COUNCIL MINUTES MARCH 13, 2017 It was moved by Mayor Morales and seconded by Council Member Johnson, to: 1) Establish an Ad -Hoc Committee consisting of Mayor Pro Tem Peat and Council Member Berry to study the request by Valley Vista Services for an extraordinary rate adjustment; and 2) Adopt a Resolution appointing Mayor Pro Tem Peat and Council Member Berry to the committee, and establishing the committee's duration and duties. The motion was carried by the following roll call vote: AYES: 4 COUNCIL MEMBERS: Berry, Johnson, Peat and Morales NOES: 0 COUNCIL MEMBERS: None ABSENT: 1 COUNCIL MEMBERS: Yarc Resolution No. 6611 A Resolution of the City Council of the City of Cypress Establishing an Ad -Hoc Subcommittee to Evaluate Extraordinary Rate Increase Request for Solid Waste Services ORAL COMMUNICATIONS (Five minutes per speaker, unless extended by the City Council) None. COUNCIL MEMBER REPORTS AND REMARKS Mayor Morales requested reports from the Council Members on their respective committee assignments. Council Member Johnson: Attended Career Day at Vessels Elementary School. Attended the Cypress College Americana Awards. Attended the Los Alamitos State of the City luncheon. Attended an O.C. Waste Commission meeting. Council Member Berry: Participated in Read Across America at Arnold Elementary School. Attended a Woman's Club of Cypress General Membership meeting. Participated in the Smart Girls Program at the Boys and Girls Club of Cypress. Read to a special education class at King Elementary School. Attended a League of California Cities General Membership meeting. Attended the Cypress College Americana Awards. Attended a Soroptimist Club of Cypress Board meeting. Attended the Every Student Succeeds breakfast. Attended a BRACE /Agent workshop. Attended a Soroptimist Business meeting. Mayor Pro Tem Peat: Attended an Anaheim Union High School District Joint Steering Committee meeting. Participated in Read Across America at Arnold and King Elementary Schools. Attended the Cypress College Americana Awards. Attended a Cypress College Ad Hoc Committee meeting. Met with the AYSO Board regarding the EXTRA program. Stated that he resigned from the Boys and Girls Club of Cypress Board of Directors. Mayor Morales: Attended an Anaheim Union High School District Joint Steering Committee meeting. Attended the Cypress College Americana Awards. Attended the Los Alamitos State of the City luncheon. CITY MANAGER REMARKS The City Manager spoke regarding the Cypress Chamber of Commerce Student & Business Mentoring Breakfast to be held on Thursday, March 23, 2017. Announced the Woman's Club of Cypress Annual Tea to be held on Saturday, March 25, 2017. 12 326 CITY COUNCIL MINUTES MARCH 13, 2017 327 Stated that a special City Council Strategic Planning meeting would be held on Wednesday, April 5, 2017. ADJOURNMENT Mayor Morales adjourned the meeting in memory of Whittier Police Officer Keith Boyer at 8:17 p.m. to an adjourned Regular Meeting, to be held on Monday, March 27, 2017, beginning at 5:30 p.m. in the Executive Board Room. Lk) ATTEST: CITY CLERK OF THE CITY OF CYPRESS 13 9 AYOR OF THE CITY OF CYPRESS