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Agenda 2017-07-10www.cypressca.org AGENDA REGULAR MEETING CYPRESS CITY COUNCIL July 10, 2017 5:00 P.M. Council Chambers 5275 Orange Avenue Cypress, California CALL TO ORDER 5:00 P.M. Executive Board Room ROLL CALL Cypress City Council, also acting as the Ex- Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Paulo Morales Mayor Pro Tem Jon Peat Council Member Stacy Berry Council Member Rob Johnson Council Member Mariellen Yarc ORAL COMMUNICATIONS (Three minutes per speaker, unless extended by the City Council) The public may address the City Council on any matters prior to any action taken on the Agenda. Although Council Members may provide brief responses, the City Council may not discuss or take action on off - Agenda items. Speakers are requested to limit their comments to no more than three minutes each. If you would like to address the City Council, please complete a Speaker's Card available at the podium or from the City Clerk. The Speaker's Card assists the Mayor in ensuring that all persons wishing to address the City Council are recognized. WORKSHOP SESSION Discussion and Direction Concerning the Parks and Facilities Condition and Utilization Assessment Study July 10, 2017 1 Page 2 CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code Section 54956.8 Real Property Identified by APN Numbers 241 - 091 -22 through 26, Inclusive, 13.329 Acres Located at the Northwest Corner of Katella Avenue and Winners Circle Parties Negotiating With: Shea Properties Negotiating Party: City Manager Under Negotiation: Price and Terms of Payment CONFERENCE WITH LABOR NEGOTIATOR Pursuant to Government Code Section 54957.6 Agency Negotiators: Peter Grant and Matt Burton Employee Groups: • Executive Management • Mid - Management RECONVENE 7:00 P.M. Council Chambers ROLL CALL Cypress City Council, also acting as the Ex- Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Paulo Morales Mayor Pro Tem Jon Peat Council Member Stacy Berry Council Member Rob Johnson Council Member Marielien Yarc PLEDGE OF ALLEGIANCE INVOCATION Cottonwood Church The City Council does not endorse the content of the invocation and does not endorse the invocational speaker's particular faith, belief and /or religious denomination. The City Council has an established neutral policy for selecting and scheduling invocational speakers. The City Council's policy on invocations is available from the City Clerk. REPORT OF WORKSHOP AGENDA / CLOSED SESSION City Manager /City Attorney July 10, 20171 Page 3 PRESENTATIONS 1. Presentation of Certificates of Appointment and Administer Loyalty Oath of Office to Newly- Appointed City Commissioners Recreation and Community Services Commission: - Nancy Conze - Nettie Bryan Senior Citizens Commission: - Gincy Heins - Sherre Yurenko Traffic Commission: - Ashley Baker - Robert Sittman 2. Recognition of Outgoing City Commissioners - Pat O'Toole, Recreation and Community Services Commission - Kenneth Lynch, Senior Citizens Commission - Judy Wagner, Senior Citizens Commission - Larry Smith, Traffic Commission 3. Recognition of Paula and Wes Johnson 4. Recognition of Cypress College Championship Athletes 5. Introduction of Police Commander Chris Revere 6. Introduction of Police Services Officer Diana Martinez ORAL COMMUNICATIONS (Limited to 30 minutes — three minutes per speaker, unless extended by the City Council) The public may address the City Council on any matters prior to any action taken on the Agenda. Although Council Members may provide brief responses, the City Council may not discuss or take action on items that are not on its Agenda. Speakers are requested to limit their comments to no more than three minutes. If you would like to address the City Council, please complete a Speaker's Card available at the podium or from the City Clerk. The Speaker's Card assists the Mayor in ensuring that all persons wishing to address the City Council are recognized. PUBLIC HEARINGS Public comments — five minutes per speaker, unless extended by the City Council. Council Members should disclose communications with anyone relevant to a Public Hearing item. July 10, 2017 I Page 4 1. Approve a Parking Lot North of 10775 Business Center Drive and 6401 -6431 Global Drive - Conditional Use Permit No. 3097 Prepared by: Doug Dancs, Director of Community Development Recommendation: Approve Conditional Use Permit No. 3097, subject to the attached conditions. 2. Public Hearing to Consider the Renewal of Cypress Corporate Center Landscape Maintenance District No. 1 Prepared by: Doug Dancs, Director of Community Development Recommendation: Adopt the attached Resolution ordering the renewal of Cypress Corporate Center Landscape Maintenance District No. 1 for FY 2017 -18, pursuant to the Landscaping and Lighting Act of 1972. CONSENT CALENDAR All matters listed on the Consent Calendar are to be approved with one motion unless a Council Member requests separate action on a specific item. 3. Approve Minutes - Meeting of June 26, 2017 Prepared by: Denise Basham, City Clerk Recommendation: Approve as submitted. 4. Introduce and /or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading 5. Accept a Department of Alcoholic Beverage Control Education and Enforcement Grant Prepared by: Rod Cox, Chief of Police Recommendation: 1. Adopt a Resolution accepting $31,297 in Grant Assistance Program (GAP) funds from the Department of Alcoholic Beverage Control; and 2. Increase revenues in the General Fund Grants fund for FY 2017 -18 by $31,297; and 3. Appropriate $31,297 in the General Fund Grants fund Police program for FY 2017 -18; and 4. Decrease appropriations by $12,198 in the General Fund for personnel costs transferred to the General Fund Grants fund; and 5. Authorize the City Manager to sign grant materials. July 10, 2017 1 Page 5 6. Approve the Urban Area Security Initiative Sub - Recipient Agreement Prepared by: Rod Cox, Chief of Police Recommendation: 1. Approve the Fiscal Year 2016 Urban Area Security Initiative (UASI) Sub - Recipient Agreement; and 2. Authorize the City Manager to execute the UASI documents. 7. Approve the Purchase of Six Police Replacement Vehicles Prepared by: Doug Dancs, Director of Community Development Recommendation: Authorize the purchase of six replacement police vehicles for $197,405 from Wondries Fleet Group via National Auto Fleet Group. 8. Approve Plans and Specifications and Award Contracts for the Annual Concrete Rehabilitation, Project 193 Prepared by: Doug Dancs, Director of Community Development Recommendation: 1. Approve Plans and Specifications for the Annual Concrete Rehabilitation, Project 193; and 2. Award a contract in the amount of $446,841 to CT &T Concrete Paving, Inc. for the Annual Concrete Rehabilitation, Project 193, and authorize a contingency of $67,026; and 3. Approve a Task Order for Construction Inspection Services to Vali Cooper and Associates, Inc., for $59,340, and authorize a contingency of $8,901. 9. Accept Annual Slurry Seal, Project 177 Prepared by: Doug Dancs, Director of Community Development Recommendation: Accept the Annual Slurry Seal, Project 177, in the final amount of $676,806, and approve the final retention payment of $33,840.30 to American Asphalt South, Inc. July 10, 2017 1 Page 6 10. Accept Sewer Rehabilitation, Project 150 Prepared by: Doug Dancs, Director of Community Development Recommendation: Accept the Sewer Rehabilitation, Project 150, in the amount of $507,120, and approve the final retention payment of $25,356 to Sancon Technologies, Inc. 11. Establish Salary for Confidential and Temporary Part-Time Positions Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: 1. Adopt a Resolution amending Resolution 6590 to establish salary ranges for Confidential positions; and 2. Adopt a Resolution amending Resolution 6623, modifying the hourly pay range schedule for Temporary Part -Time and Seasonal Employees. 12. Approve Register of Warrants, Transfers and Wires Issued for the Period of June 12, 2017 through June 23, 2017 Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Approve the attached payment register summarized below for the period of June 12, 2017 through June 23, 2017: • Warrants 42897 through 43054 • Payroll Transfer W1337 NEW BUSINESS 13. Approve in Concept Expansion of the Boys & Girls Club Building at 10161 Moody Street Prepared by: Doug Dancs, Director of Community Development Recommendation: Approve in concept the expansion of the existing Boys & Girls Club to serve as a teen center. 14. Award a Design Contract for the Valley View Median Restoration Prepared by: Doug Dancs, Director of Community Development Recommendation: Award a contract for the Valley View Median Restoration design to David Volz Design, Inc., in the amount of $94,890, and authorize a contingency of $14,250. July 10, 2017 1 Page 7 15. Business License Update Prepared by: Matt Burton, Director of Finance and Administrative Services ITEMS FROM CITY COUNCIL MEMBERS 16. Approve Recommendations from the City Council Ad Hoc Subcommittee to Develop a Process for Creating a Vision for the Future of Los Alamitos Race Course Prepared by: Ad Hoc Subcommittee - Mayor Pro Tem Peat and Council Member Yarc Recommendation: 1. Working with the community, the City Council should create a vision for the future redevelopment of the Los Alamitos Race Course property 2. The process for developing the vision should be guided by principals to ensure an achievable and balanced vision 3. Extend the Ad Hoc Subcommittee to advise and adjust the vision process and schedule as appropriate 4. Direct the Ad Hoc Subcommittee to report the resulting vision to the City Council 5. Upon completion of the Ad Hoc Subcommittee's work, the City Council should consider adopting the vision 6. If adopted, the City Council should communicate the vision to the community through an educational campaign that also promotes awareness of city services, finances, and future challenges and opportunities 7. Appropriate $50,000 for the creation of outreach materials, tools, and other expertise for the vision process ORAL COMMUNICATIONS (Five minutes per speaker, unless extended by the City Council) The public may address the City Council on any matters prior to any action taken on the Agenda. Although Council Members may provide brief responses, the City Council may not discuss or take action on items that are not on its Agenda. Speakers are requested to limit their comments to no more than five minutes. If you would like to address the City Council, please complete a Speaker's Card available at the podium or from the City Clerk. The Speaker's Card assists the Mayor in ensuring that all persons wishing to address the City Council are recognized. July 10, 2017 1 Page 8 COUNCIL MEMBER REPORTS AND REMARKS CITY MANAGER REMARKS ADJOURNMENT The next meeting will be an adjourned Regular Meeting, to be held on Monday, August 28, 2017, beginning at 5:30 p.m. in the Executive Board Room. hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 7th day of July, 2017. Denise Basham, City Clerk In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the City Clerk at (714) 229 -6683 at least 72 hours prior to the meeting to enable the City to make reasonable arrangements to assure accessibility to this meeting.