HomeMy WebLinkAboutResolution No. 33272116
RESOLUTION NO. 3327
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CYPRESS, AND ACTING AS EX- OFFICIO BOARD OF DIRECTORS
OF THE CYPRESS RECREATION AND PARK DISTRICT, AUTHORIZ-
ING A PROCEDURE FOR THE DESTRUCTION OF CERTAIN
PERSONNEL RECORDS.
WHEREAS, The City of Cypress is in need of a personnel records destruction
procedure as prescribed by Law; and,
WHEREAS, Government Code Section 34090.5 provides that the head of a City
department may destroy certain City records, documents, or instruments under his/
her charge, without duplication, with the approval of the City Council by resolu-
tion and with the written consent of the City Attorney; and,
WHEREAS, it has been determined that certain personnel records are no longer
required for retention and that the accumulation of personnel records has become
unduly cumbersome.
NOW, THEREFORE, the City Council of the City of Cypress, and acting as ex- officio
Board of Directors of the Cypress Recreation and Park District, does hereby resolve
as follows:
Section 1. That the following policy is hereby adopted with respect to
personnel records of the City of Cypress and Cypress Recreation
and Park District after the same is no longer needed and is no
longer required by Law, without making a copy thereof.
A. The following records will be retained for five (5) years
and subsequently destroyed:
1. Personnel files and records of terminated permanent
and temporary City employees.
2. Personnel files and records of terminated permanent
and temporary Cypress Recreation and Park District
employees.
Section 2. The City Council finds that the City Attorney has given his written
consent to the destruction of the records described in Section 1.
of this Resolution, and the Assistant to the City Manager is
authorized to destroy the personnel records described in Section 1.
of this Resolution.
PASSED AND ADOPTED by the City Council of the City of Cypress at a regular
meeting held on the 14th day of December, 1987.
ATTEST:
CITY E'LERCOFf TH ITY OF CYPRESS
MAYO
F THE CITY OF CYPRESS
STATE OF CALIFORNIA) SS
COUNTY OF ORANGE )
I, DARRELL ESSEX, City Clerk of the City of Cypress, DO HEREBY CERTIFY that
the foregoing Resolution was duly adopted at a regular meeting of said City Council
held on the 14th day of December, 1987, by the following roll call vote:
AYES: 4 COUNCIL MEMBERS: Davis, Kanel, Mullen and Arnold
NOES: 0 COUNCIL MEMBERS: None
ABSENT: 1 COUNCIL MEMBERS: Coronado
CITY CLERK OF THE CITY' OF CYPRESS