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Agenda 2017-11-13www.cypressca.org AGENDA REGULAR MEETING CYPRESS CITY COUNCIL November 13, 2017 6:00 P.M. Council Chambers 5275 Orange Avenue Cypress, California CALL TO ORDER 6:00 P.M. Executive Board Room ROLL CALL Cypress City Council, also acting as the Ex- Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Paulo Morales Mayor Pro Tem Jon Peat Council Member Stacy Berry Council Member Rob Johnson Council Member Mariellen Yarc ORAL COMMUNICATIONS (Three minutes per speaker, unless extended by the City Council) The public may address the City Council on any matters prior to any action taken on the Agenda. Although Council Members may provide brief responses, the City Council may not discuss or take action on off - Agenda items. Speakers are requested to limit their comments to no more than three minutes each. If you would like to address the City Council, please complete a Speaker's Card available at the podium or from the City Clerk. The Speaker's Card assists the Mayor in ensuring that all persons wishing to address the City Council are recognized. WORKSHOP SESSION Regional Homelessness Challenges and Responses RECONVENE 7:00 P.M. Council Chambers November 13, 2017 1 Page 2 ROLL CALL Cypress City Council, also acting as the Ex- Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Paulo Morales Mayor Pro Tem Jon Peat Council Member Stacy Berry Council Member Rob Johnson Council Member Marielien Yarc PLEDGE OF ALLEGIANCE INVOCATION Church of Jesus Christ of Latter -Day Saints The City Council does not endorse the content of the invocation and does not endorse the invocational speaker's particular faith, belief and /or religious denomination. The City Council has an established neutral policy for selecting and scheduling invocational speakers. The City Council's policy on invocations is available from the City Clerk. REPORT OF WORKSHOP AGENDA/CLOSED SESSION City Manager /City Attorney PRESENTATIONS 1. Presentation of "Law Enforcement Records and Support Personnel Day" Proclamation 2. Introduction of Police Officer James Dowdell ORAL COMMUNICATIONS (Limited to 30 minutes — three minutes per speaker, unless extended by the City Council) The public may address the City Council on any matters prior to any action taken on the Agenda. Although Council Members may provide brief responses, the City Council may not discuss or take action on items that are not on its Agenda. Speakers are requested to limit their comments to no more than three minutes. If you would like to address the City Council, please complete a Speaker's Card available at the podium or from the City Clerk. The Speaker's Card assists the Mayor in ensuring that all persons wishing to address the City Council are recognized. November 13, 2017 1 Page 3 PUBLIC HEARINGS Public comments — five minutes per speaker, unless extended by the City Council. Council Members should disclose communications with anyone relevant to a Public Hearing item. 1. Approve Updated Park Development Fees Prepared by: Doug Dancs, Director of Community Development Recommendation: Introduce for first reading an ordinance updating Park Development Fees. 2. Approve a Third Amendment to a Development Agreement with Warland Investments Company Prepared by: Peter Grant, City Manager Recommendation: Introduce for first reading an ordinance approving a third amendment to the development agreement with Warland Investments Company. CONSENT CALENDAR All matters listed on the Consent Calendar are to be approved with one motion unless a Council Member requests separate action on a specific item. 3. Approve Minutes - Meetings of October 23 and October 26, 2017 Prepared by: Denise Basham, City Clerk Recommendation: Approve as submitted. 4. Introduce and /or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading 5. Proclaim November 14, 2017 as "Law Enforcement Records and Support Personnel Day" Prepared by: Denise Basham, City Clerk Recommendation: Proclaim November 14, 2017 as "Law Enforcement Records and Support Personnel Day." November 13, 2017 1 Page 4 6. Award a Contract for the Replacement of Civic Center Heating, Ventilation, and Air Conditioning (HVAC) System, Project 183 Prepared by: Doug Dancs, Director of Community Development Recommendation: Award a $649,803 contract to Galaxie Defense Marketing Services for the Civic Center HVAC System, Project 183, and authorize a contingency of $16,000. 7. Award a Contract for Storm Drain Connector Pipe Screen Installation, Project 195 Prepared by: Doug Dancs, Director of Community Development Recommendation: 1. Approve Plans and Specifications for Connector Pipe Screen Installation, Project 195; and 2. Award a contract in the amount of $139,750 to G2 Construction Inc., for the purchase and installation of connector pipe screen devices; and 3. Approve a $107,912 increase in Estimated Revenues in the CIP Fund for the receipt of Environmental Cleanup Program (ECP) grant funds from the Orange County Transportation Authority; and 4. Approve a $107,912 appropriation increase in the CIP Fund for the purchase and installation of connector pipe screen devices. 8. Award of Contract for Graffiti Removal Services Prepared by: Doug Dancs, Director of Community Development Recommendation: Approve a two year contract, with the option for three one -year extensions, for Graffiti Removal Services to Superior Property Services, Inc. for $110,000 annually. 9. Accept the Cerritos Avenue Bike Corridor Improvements, Project 120 Prepared by: Doug Dancs, Director of Community Development Recommendation: Accept the Cerritos Avenue Bike Corridor Improvements, Project 120, in the amount of $761,483.25, and approve the final retention payment of $38,074.16 to Nobest, Inc. November 13, 2017 1 Page 5 10. Approve a Task Order for Design Services for Sewer Capacity Improvements at Various Locations, Project 205 Prepared by: Doug Dancs, Director of Community Development Recommendation: Approve a Task Order to AKM Consulting Engineers for $198,998 for Engineering Sewer Design Services and authorize a $29,900 contingency. 11. Approve a Reimbursement Agreement to Perform an Environmental Analysis for an Assisted Living Facility at the Northeast Corner of Katella Avenue and Enterprise Drive Prepared by: Doug Dancs, Director of Community Development Recommendation: Approve a reimbursement agreement with SRM and approve a $39,500 Task Order to LSA for the preparation of environmental documents, and authorize a $3,950 contingency. 12. Approve a Professional Services Agreement with City Net for Homeless Outreach Prepared by: Rod Cox, Chief of Police Recommendation: Approve a professional services agreement with Kingdom Causes, Inc., DBA City Net, to provide homeless outreach and supportive housing for individuals and families for an amount not to exceed $180,000. 13. Award a Contract to Nichols Consulting for SB90 Claim Reimbursement Services Prepared by: Rod Cox, Chief of Police Recommendation: 1. Award a contract in the amount of $1,200 to Nichols Consulting for reimbursement of state mandated activities originating with Senate Bill 90 (SB90); and 2. Approve an $8,500 increase to estimated revenues in the General Fund for State Mandated Cost Reimbursements. 14. Excuse Absences for Recreation and Community Services Commissioner Nancy Conze Prepared by: June Liu, Director of Recreation and Community Services Recommendation: Excuse two absences for Recreation and Community Services Commissioner Nancy Conze. November 13, 2017 1 Page 6 15. Adopt a Resolution Approving the Measure M2 Annual Expenditure Report Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Adopt a Resolution approving the Measure M2 Annual Expenditure Report for the fiscal year ended June 30, 2017. 16. Approve Register of Warrants, Transfers and Wires Issued for the Period of October 16, 2017 through October 27, 2017 Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Approve the attached payment register summarized below for the period of October 16, 2017 through October 27, 2017: • Warrants 44339 through 44513 • Electronic Funds Transfers 3492 through 3495 • Payroll Transfers W1346 NEW BUSINESS 17. Establish an Ad Hoc Subcommittee to Assist Planning the Senior Center 25th Anniversary Celebration Prepared by: June Liu, Director of Recreation and Community Services Recommendation: 1. Establish an ad hoc subcommittee to assist planning the Senior Center 25th Anniversary Celebration; and 2. Adopt a Resolution appointing two members of the City Council to the ad hoc subcommittee, establishing its duration, and its duties. 18. Update on the Council Chamber Audiovisual Enhancement Project Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Receive and file the update on the scope of the Council Chamber audiovisual enhancement project. 19. Adopt the Strategic Plan Update and Six -Month Objectives Prepared by: Peter Grant, City Manager Recommendation: Adopt the updated Strategic Plan and Six -Month Objectives. November 13, 2017 1 Page 7 20. Amend Conditions of Approval for a 57 Unit Condominium Project at 4604 Lincoln Avenue - Design Review Committee Permit No. 2988 and Tentative Tract Map No. 17770 Prepared by: Doug Dancs, Director of Community Development Recommendation: Adopt the Resolution amending Condition No. 2.11 of Design Review Committee Permit No. 2988. 21. Approve Density Bonus Housing Agreement for 9185 Bloomfield Street Prepared by: Doug Dancs, Director of Community Development Recommendation: Approve the Density Bonus Housing Agreement and authorize the City Manager to execute. ITEMS FROM CITY COUNCIL MEMBERS 22. Update from Ad Hoc Subcommittee to Develop a Process for Creating a Vision for the Future of Los Alamitos Race Course Prepared by: Peter Grant, City Manager Recommendation: 1. Establish a City Council ad hoc subcommittee to monitor any potential zoning initiatives at the Los Alamitos Race Course and evaluate how they align with the Strategic Plan. 2. Adopt a Resolution appointing two members of the City Council to the ad hoc subcommittee, establishing its duration, and duties. COUNCIL MEMBER REPORTS AND REMARKS ORAL COMMUNICATIONS (Five minutes per speaker, unless extended by the City Council) The public may address the City Council on any matters prior to any action taken on the Agenda. Although Council Members may provide brief responses, the City Council may not discuss or take action on items that are not on its Agenda. Speakers are requested to limit their comments to no more than five minutes. If you would like to address the City Council, please complete a Speaker's Card available at the podium or from the City Clerk. The Speaker's Card assists the Mayor in ensuring that all persons wishing to address the City Council are recognized. CITY MANAGER REMARKS November 13, 20171 Page 8 ADJOURNMENT The next meeting will be an adjourned Regular Meeting, to be held on Monday, November 27, 2017, beginning at 5:30 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 9th day of November, 2017. Denise Basham, City Clerk In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the City Clerk at (714) 229 -6683 at least 72 hours prior to the meeting to enable the City to make reasonable arrangements to assure accessibility to this meeting.