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Agenda 2018-01-08www.cypressca.org AGENDA REGULAR MEETING CYPRESS CITY COUNCIL January 8, 2018 5:30 P.M. Council Chambers 5275 Orange Avenue Cypress, California CALL TO ORDER 5:30 P.M. Executive Board Room ROLL CALL Cypress City Council, also acting as the Ex- Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Jon Peat Mayor Pro Tem Stacy Berry Council Member Rob Johnson Council Member Paulo Morales Council Member Mariellen Yarc ORAL COMMUNICATIONS (Three minutes per speaker, unless extended by the City Council) The public may address the City Council on any matters prior to any action taken on the Agenda. Although Council Members may provide brief responses, the City Council may not discuss or take action on off - Agenda items. Speakers are requested to limit their comments to no more than three minutes each. CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code Section 54956.8 Real Property Identified by APN Numbers 241 - 091 -22 through 26, Inclusive, 13.329 Acres Located at the Northwest Corner of Katella Avenue and Winners Circle Parties Negotiating With: Shea Properties Negotiating Party: City Manager Under Negotiation: Price and Terms of Payment January 8, 2018 1 Page 2 CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code Section 54956.8 Real Property Identified by APN Number 241 - 221 -23, Located at the Northeast Corner of Cerritos Avenue and Denni Street Parties Negotiating With: Los Alamitos Race Course Negotiating Party: City Manager Under Negotiation: Term of Payment CONFERENCE WITH LABOR NEGOTIATOR Pursuant to Government Code Section 54957.6 Agency Negotiators: Peter Grant and Matt Burton Employee Groups: • Executive Management • Mid - Management • Confidential • Cypress Employees' Association • Cypress Maintenance Employees' Association RECONVENE 7:00 P.M. Council Chambers ROLL CALL Cypress City Council, also acting as the Ex- Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Jon Peat Mayor Pro Tem Stacy Berry Council Member Rob Johnson Council Member Paulo Morales Council Member Mariellen Yarc PLEDGE OF ALLEGIANCE INVOCATION Cypress Church The City Council does not endorse the content of the invocation and does not endorse the invocational speaker's particular faith, belief and /or religious denomination. The City Council has an established neutral policy for selecting and scheduling invocational speakers. The City Council's policy on invocations is available from the City Clerk. REPORT OF WORKSHOP AGENDA / CLOSED SESSION City Manager /City Attorney January 8, 2018 1 Page 3 PRESENTATIONS Introduction of Police Officer Hector Mercado ORAL COMMUNICATIONS (Limited to 30 minutes — three minutes per speaker, unless extended by the City Council) The public may address the City Council on any matters prior to any action taken on the Agenda. Although Council Members may provide brief responses, the City Council may not discuss or take action on items that are not on its Agenda. Speakers are requested to limit their comments to no more than three minutes. If you would like to address the City Council, please complete a Speaker's Card available at the podium or from the City Clerk. The Speaker's Card assists the Mayor in ensuring that all persons wishing to address the City Council are recognized. PUBLIC HEARINGS Public comments — five minutes per speaker, unless extended by the City Council. Council Members should disclose communications with anyone relevant to a Public Hearing item. 1. Approve Participation in FY 2018 -19 and 2019 -20 Community Development Block Grant Program Prepared by: Doug Dancs, Director of Community Development Recommendation: Adopt the Resolution approving participation in the FY 2018 -19 and 2019 -20 Community Development Block Grant Program. CONSENT CALENDAR All matters listed on the Consent Calendar are to be approved with one motion unless a Council Member requests separate action on a specific item. 2. Approve Minutes - Meetings of November 27 and December 11, 2017 Prepared by: Denise Basham, City Clerk Recommendation: Approve as submitted. 3. Introduce and /or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading January 8, 2018 1 Page 4 4. Award Design Contract for Police Department Seismic Retrofit, Emergency Operations Center and Modernization Project Prepared by: Doug Dancs, Director of Community Development Recommendation: 1. Award a design contract to Robert Borders & Associates for $398,420, and authorize a contingency of $60,000; and 2. Approve a Task Order to AndersonPenna Partners, Inc., for constructability review, for $57,580, and authorize a contingency of $8,700. 5. Approve Final Parcel Map No. 2013 -163 for 8551 Belmont Street Prepared by: Doug Dancs, Director of Community Development Recommendation: Approve Final Parcel Map No. 2013 -163 and authorize the City Clerk to sign the record map. 6. Award Contract for Council Chamber Audiovisual Technology Enhancements Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: 1. Award a $275,480.34 contract to Western Audio Visual for audiovisual technology enhancements in the Council Chamber, and authorize a contingency of $13,775; and 2. Approve an appropriation increase of $39,256 in the Equipment Replacement Fund for the purchase of the audiovisual enhancements with restricted Public Education Grant monies; and 3. Approve a transfer of $64,256 from the Public Education Grant Fund to the Equipment Replacement Fund to support the purchase. 7. Receive and File the Investment Report for the Month Ended November 30, 2017 Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Receive and file the attached investment report. January 8, 20181 Page 5 8. Approve Register of Warrants, Transfers and Wires Issued for the Period of November 13, 2017 through December 15, 2017 Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Approve the attached payment register summarized below for the period of November 13, 2017 through December 15, 2017: • Warrants 44653 through 45099 • Electronic Funds Transfers 3599 through 3730 • Payroll Transfers W1348 through W1350 NEW BUSINESS 9. Authorize a Retirement/Resignation Incentive for Civilian Employees Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: 1. Adopt a Resolution authorizing an Early Retirement/Resignation Incentive for Executive Management, Mid - Management and Confidential Employees; and 2. Adopt a Resolution approving Side Letters of Agreement with the Cypress Employees' Association and the Maintenance Employees' Association authorizing an Early Retirement/Resignation Incentive. 10. Traffic Commission Recruitment/Appointment Prepared by: Denise Basham, City Clerk Recommendation: Review and provide direction on the Traffic Commission vacancy. 11. February 12, 2018 City Council Meeting Update Prepared by: Denise Basham, City Clerk Recommendation: Receive and file an update on the February 12, 2018 City Council meeting. 12. Receive and File the Strategic Plan Six -Month Objectives Update Prepared by: Peter Grant, City Manager Recommendation: Receive and file the strategic plan six -month objectives update. January 8, 20181 Page 6 ORAL COMMUNICATIONS (Five minutes per speaker, unless extended by the City Council) The public may address the City Council on any matters prior to any action taken on the Agenda. Although Council Members may provide brief responses, the City Council may not discuss or take action on items that are not on its Agenda. Speakers are requested to limit their comments to no more than five minutes. If you would like to address the City Council, please complete a Speaker's Card available at the podium or from the City Clerk. The Speaker's Card assists the Mayor in ensuring that all persons wishing to address the City Council are recognized. COUNCIL MEMBER REPORTS AND REMARKS CITY MANAGER REMARKS ADJOURNMENT - IN MEMORY OF CYPRESS RESIDENT TOM FERGUSON The next meeting will be an adjourned Regular Meeting, to be held on Monday, January 22, 2018, beginning at 5:30 p.m. in the Executive Board Room. hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 4th day of January, 2018. L- f A,4-t-ro Denise Basham, City Clerk In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the City Clerk at (714) 229 -6683 at least 72 hours prior to the meeting to enable the City to make reasonable arrangements to assure accessibility to this meeting.