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Agenda 2018-01-22www.cypressca.org AGENDA REGULAR MEETING CYPRESS CITY COUNCIL January 22, 2018 5:30 P.M. Council Chambers 5275 Orange Avenue Cypress, California CALL TO ORDER 5:30 P.M. Executive Board Room ROLL CALL Cypress City Council, also acting as the Ex- Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Jon Peat Mayor Pro Tem Stacy Berry Council Member Rob Johnson Council Member Paulo Morales Council Member Mariellen Yarc ORAL COMMUNICATIONS (Three minutes per speaker, unless extended by the City Council) The public may address the City Council on any matters prior to any action taken on the Agenda. Although Council Members may provide brief responses, the City Council may not discuss or take action on off - Agenda items. Speakers are requested to limit their comments to no more than three minutes each. CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code Section 54956.8 Real Property Identified by APN Numbers 241 - 091 -22 through 26, Inclusive, 13.329 Acres Located at the Northwest Corner of Katella Avenue and Winners Circle Parties Negotiating With: Currently Undetermined Potential Buyers Negotiating Party: City Manager Under Negotiation: Price and Terms of Payment January 22, 20181 Page 2 CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code Section 54956.8 Real Property Identified by APN Number 241 - 221 -23, Located at the Southeast Corner of Cerritos Avenue and Denni Street Parties Negotiating With: Los Alamitos Race Course Negotiating Party: City Manager Under Negotiation: Term of Payment RECONVENE 7:00 P.M. Council Chambers ROLL CALL Cypress City Council, also acting as the Ex- Officio Governing Board of Directors of the Cypress Recreation and Park District and Successor Agency Board Mayor Jon Peat Mayor Pro Tem Stacy Berry Council Member Rob Johnson Council Member Paulo Morales Council Member Marielien Yarc PLEDGE OF ALLEGIANCE INVOCATION Police Chaplain Jerry Shumard The City Council does not endorse the content of the invocation and does not endorse the invocational speaker's particular faith, belief and /or religious denomination. The City Council has an established neutral policy for selecting and scheduling invocational speakers. The City Council's policy on invocations is available from the City Clerk. REPORT OF WORKSHOP AGENDA / CLOSED SESSION City Manager /City Attorney PRESENTATIONS 1. Recognition of Cypress Veteran James Grimm 2. Introduction of Cypress College President Dr. JoAnna Schilling January 22, 2018 1 Page 3 ORAL COMMUNICATIONS (Limited to 30 minutes — three minutes per speaker, unless extended by the City Council) The public may address the City Council on any matters prior to any action taken on the Agenda. Although Council Members may provide brief responses, the City Council may not discuss or take action on items that are not on its Agenda. Speakers are requested to limit their comments to no more than three minutes. If you would like to address the City Council, please complete a Speaker's Card available at the podium or from the City Clerk. The Speaker's Card assists the Mayor in ensuring that all persons wishing to address the City Council are recognized. CONSENT CALENDAR All matters listed on the Consent Calendar are to be approved with one motion unless a Council Member requests separate action on a specific item. 1. Approve Minutes - Meeting of January 8, 2018 Prepared by: Denise Basham, City Clerk Recommendation: Approve as submitted. 2. Introduce and /or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading 3. Approve Density Bonus Housing Agreement for 9071 -9091 Walker Street Prepared by: Doug Dancs, Director of Community Development Recommendation: Approve the Density Bonus Housing Agreement. 4. Approve Final Parcel Map No. 2015 -191 for 4771 Merten Street Prepared by: Doug Dancs, Director of Community Development Recommendation: Approve Final Parcel Map No. 2015 -191 and authorize the City Clerk to sign the record map. January 22, 2018 1 Page 4 5. Approve Plans and Specifications and Award Contracts for the Annual Slurry Seal, Project 197 Prepared by: Doug Dancs, Director of Community Development Recommendation: 1. Approve Plans and Specifications for the Annual Slurry Seal, Project 197; and 2. Award a contract to Roy Allan Slurry Seal, Inc., Santa Fe Springs, CA, for $463,448.58, and authorize a contingency of $69,600; and 3. Approve a Task Order for Construction Inspection Services to Vali Cooper and Associates, Inc., for $44,120, and authorize a contingency of $6,620. 6. Approve Plans and Specifications and Award Contracts for the Arterial Overlay - SB1, Project 204 Prepared by: Doug Dancs, Director of Community Development Recommendation: 1. Approve Plans and Specifications for the Arterial Overlay - SB1, Project 204; and 2. Award a contract to All American Asphalt, Corona, CA, for $276,770, and authorize a contingency of $27,700; and 3. Approve a Task Order for Construction Inspection Services to Vali Cooper and Associates, Inc., for $28,200, and authorize a contingency of $2,820. 7. Approve Plans and Specifications and Award Contracts for the Annual Overlay, Project 196 Prepared by: Doug Dancs, Director of Community Development Recommendation: 1. Approve Plans and Specifications for the Annual Overlay, Project 196; and 2. Award a contract to All American Asphalt, Corona, CA, for $824,720, and authorize a contingency of $82,600; and 3. Approve a Task Order for Construction Inspection Services to Vali Cooper and Associates, Inc., for $80,466, and authorize a contingency of $12,070; and 4. Approve a $20,340 increase in Estimated Revenues in the CIP Fund for the receipt of Rubberized Pavement Grant Program funds from CalRecycle; and January 22, 2018 1 Page 5 5. Approve a $47,000 increase in Estimated Revenues in the CIP Fund for estimated reimbursements from the City of Anaheim and the City of Buena Park. 8. Accept Annual Concrete Rehabilitation - Phase II, Project 193 Prepared by: Doug Dancs, Director of Community Development Recommendation: Accept the Annual Concrete Rehabilitation - Phase II, Project 193, in the amount of $441,534.56 and approve the final retention payment of $22,076.73 to CT &T Inc. 9. Accept Sewer Relining, Project 182 Prepared by: Doug Dancs, Director of Community Develoment Recommendation: Accept the Sewer Relining, Project 182, in the amount of $217,807, and approve the final retention payment of $10,890.35 to Insituform Technologies, LLC. 10. Adopt Resolution Authorizing the Katella Avenue Traffic Signal Synchronization Project Funding Application Prepared by: Doug Dancs, Director of Community Development Recommendation: Adopt a Resolution authorizing a Comprehensive Transportation Funding Program application to the Orange County Transportation Authority for the Katella Avenue Signal Synchronization Project. 11. Approve Senior Commission Proposal for a Process to Consider Rebranding the Senior Center Prepared by: June Liu, Director of Recreation and Community Services Recommendation: Approve Senior Commission proposal for a process to consider rebranding the Senior Center. January 22, 2018 1 Page 6 12. Adopt Administrative Budgets for the Cypress Successor Agency for the Two Six -Month Periods of July 1, 2018 through December 31, 2018 and January 1, 2019 through June 30, 2019 Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Adopt the administrative budgets for the Successor Agency for the two six -month periods of July 1, 2018 through December 31, 2018 and January 1, 2019 through June 30, 2019, per the attached Exhibit A. 13. Receive and File the Audit Letter to the City Council for the Fiscal Year Ended June 30, 2017 Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Receive and file the Audit Letter from Lance, Soil and Lunghard LLP to the City Council for the Fiscal Year ended June 30, 2017. 14. Receive and File the Independent Accountants' Report on Agreed -Upon Procedures Applied to the Appropriations Limit Worksheet for the Fiscal Year Ended June 30, 2017 Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Receive and file the attached Independent Accountants' Report on Agreed -Upon Procedures Applied to the Appropriations Limit Worksheet for the Fiscal Year ended June 30, 2017. 15. Receive and File the Cypress Recreation and Park District's Component Unit Financial Report for the Fiscal Year Ended June 30, 2017 Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Receive and file the Component Unit Financial Report for the Fiscal Year Ended June 30, 2017. 16. Receive and File the Independent Accountants' Report on the Cypress Recreation and Park District's Appropriations Limit for the Fiscal Year Ended June 30, 2017 Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Receive and file the attached Independent Accountants' Report on Agreed -Upon Procedures Applied to the Appropriations Limit Worksheet for the Fiscal Year ended June 30, 2017. January 22, 2018 1 Page 7 17. Receive and File the Investment Report for the Month Ended December 31, 2017 Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Receive and file the attached investment report. 18. Approve Register of Warrants, Transfers and Wires Issued for the Period of December 18, 2017 through January 5, 2018 Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Approve the attached payment register summarized below for the period of December 18, 2017 through January 5, 2018: • Warrants 45100 through 45119 • Payroll Transfers W1351 through W1352 NEW BUSINESS 19. Receive and File the West Cities Police Communications Computer Aided Dispatch and Records Management System Project Update Prepared by: Rod Cox, Chief of Police Recommendation: Receive and file the West Cities Police Communications computer aided dispatch and records management system project update. 20. Receive and File the Comprehensive Annual Financial Report for the Fiscal Year Ended June 30, 2017 Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Receive and file the Comprehensive Annual Financial Report for the Fiscal Year Ended June 30, 2017. ORAL COMMUNICATIONS (Five minutes per speaker, unless extended by the City Council) The public may address the City Council on any matters prior to any action taken on the Agenda. Although Council Members may provide brief responses, the City Council may not discuss or take action on items that are not on its Agenda. Speakers are requested to limit their comments to no more than five minutes. If you would like to address the City Council, please complete a Speaker's Card available at the podium or from the City Clerk. The Speaker's Card assists the Mayor in ensuring that all persons wishing to address the City Council are recognized. COUNCIL MEMBER REPORTS AND REMARKS January 22, 2018 1 Page 8 CITY MANAGER REMARKS ADJOURNMENT - IN MEMORY OF CYPRESS RESIDENT BRIAN SUNLEY The next meeting will be an adjourned Regular Meeting, to be held on Monday, February 12, 2018, beginning at 5:30 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 18th day of January, 2018. illekuaL 6-1A;-n Denise Basham, City Clerk In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the City Clerk at (714) 229 -6683 at least 72 hours prior to the meeting to enable the City to make reasonable arrangements to assure accessibility to this meeting.