Minutes 76-11-23MINUTES OF AN ADJOURNED REGULAR MEETING
OF THE CYPRESS CITY COUNCIL
HELD
November 29, 1976
The adjourned regular meeting of the Cypress City Council
was called to order at 7:10 p.m. on Tuesday, November 23,
1976 in the administrative conference room, 5275 Orange Avenue,
Cypress, California, Mayor Alice MacLain presiding.
PRESENT:
ABSENT:
Councilmen Hudson, Lacayo & MacLain
Councilmen Harvey & Sonju
The subject of discussion for the meeting was the policy area
of communications.
COUNCILWOMAN SONJU ARRIVED AT 7:15 P.M.
Following a discussion reearding the joint City Council/Commission
meetings, it was the consensus of the City Council to conduct
joint meetings with the Commissions on a semi-annual basis on
Saturdays, combining Commission groups if possible with an
agenda prepared by the staff obtaining items for the meeting
by polling the City Council and Commission members two weeks
prior to the scheduled meeting.
Following a brief discussion on the continued need for the
Industrial/Commercial Development Commission and the possibility
of consolidating the Arts and Cultural Commission with the
Recreation and Park Commission, it was suggested that these
items be deferred for further discussion at a regularly scheduled
City Council meeting.
Following a general discussion regarding relationships between
the City Council and the City Commissions including the advan-
tages and disadvantages of City Council members attending Com-
mission meetings, it was the City Council consensus that the
City Manager prepare a policy statement which would include the
following guidelines for Council/Commission relationships:
(1) the Commission Chairman and Commission members provide a
fair opportunity for all public speakers on Commission issues
and avoid offensive attitudes towards the public participation
at the Commission meetings, (2) the Commissioners should attend
meetings on a regular basis and participate constructively
during the meetings, and (3) Commissioners shall not use their
position on the Commission to further personal aims. The
Council also agreed that personal contact between Commissioners
and Councilmen regarding either Commission or Council agenda
items should be prohibited.
Following a discussion on relationships between the City Council
and staff, it was the consensus of the Council that a Council
request for information or for investigation of problems be
referred to the City Manager's office and that the Council be
provided with a memorandum or a copy of the information provided
for individual Council requests which would be of interest to
the entire City Council.
In terms of the City Council's staff assistance, it was agreed
that the Mayor would utilize the Deputy City Clerk and the
remaining members of the City Council would utilize the City
Manager's secretary for secretarial needs. The City Council
also agreed that similar procedures should be developed for
members of the Commissions and that any problems that develop
in relationships between the staff and Commission members
should be brought to the attention of the Mayor who would
attempt to resolve the problem with the Commissioner and advise
the City Council as to the extent of the problem and the action
City Council Minutes
November 23~ 1976
proposed to be taken and requesting City Council suggestions
as to the disposition of each problem.
Councilwoman Sonju expressed concern that she received invi-
tations to club activities too late to attend them and she
requested that her mail from community organizations be opened
and that she be notified immediately of invitations to activi-
ties. Councilman Lacayo suggested that each Councilman advise
staff how they want their mail handled.
At the request of Chief Duke, it was moved by Councilman Lacayo,
seconded by Councilman Hudson and unanimously carried to request
the staff to prepare resolutions of commendation for the TACT
Team and La Palma Police Department.
At the City Manager's request, the Mayor added an item to the
agenda regarding the extension of the lease agreement with
Pop Warner Football for the concession stand at Oak Knoll
Park.
It was moved by Councilman Lacayo, seconded by Mayor MacLain
and carried, with Councilman Hudson abstaining, to approve an
extension of the lease agreement with Pop Warner Football for
the concession stand at Oak Knoll Park.
ADJOURNMENT:
It was moved by Councilman Lacayo, seconded by Mayor MacLain
and unanimously carried to adjourn the meeting at 10:25 p.m.
MAYOR OF ~H CITY OF CYPRESS
ATTEST:
CIT~CLERK~0~ THE CITY OF CYPRESS