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Minutes 77-03-14MINUTES OF A REGULAR MEETING OF THE CYPRESS CITY COUNCIL HELD March 14, 1977 The regular meeting of the Cypress City Council was called to order at 6:40 p.m. on Monday, March 14, 1977 in the Cypress City Council Chambers, 5275 Orange Avenue, Cypress, California, Mayor Alice MacLain presiding. PRESENT: Councilmen Harvey, Lacayo and MacLain ABSENT: Councilmen Sonju and Hudson Also present were Darrell Essex, City Manager/City Clerk, John Murphy, City Attorney, and the following City staff members: Bryant, Davenport, Duke, Hawley, Powell and Schatzeder. PLEDGE OF ALLEGIANCE: the flag. Councilman Harvey led the pledge to COUNCILMAN HUDSON ARRIVED AT 6:42 P.M. Mr. Clarence Gregory of Assemblyman Chet Wray's office intro- duced himself. The City Manager administered the oath presented a certificate of appointment was recently appointed to the Arts and of office and the Mayor to Ms. Lucille Levy who Cultural Commission. Mr. Steven Noblock of Supervisor Schmit's office made a pre- sentation describing four redistricting proposals which will be considered by the Board of Supervisors on March iS. The entire City of Cypress would remain in the second supervisorial district according to each of the plans. One of the criteria in redrawing the boundaries was to provide a balanced popula- tion among the five districts. The Council took no action on this matter. ORAL COMMUNICATIONS: Mayor MacLain asked speak in regard to any matter not on the wished to address the Council. if anyone wished to agenda. No one MINUTES: It was moved by Councilman Lacayo, seconded by Councilman Hudson and unanimously carried to approve the February 28 minutes. STAFF REPORTS & DISCUSSIONS: At Councilman Hudson's request, the Mayor added Item #32 to the agenda regarding quarterly meetings with the City Councils and City Managers of adjacent cities, and Item #53 regarding City Councilmen's attendance at City Commission meetings. CONSIDERATION OF AWARD OF CONTRACT FOR A THREE YEAR PERIOD FOR THE MAINTENANCE AND SERVICE OF THE AIR CONDITIONING SYSTEM, REQUEST FOR qUOTATION #7677-66 CITY: The City Manager reviewed a report from the Finance Officer dated March 9 which outlined five bids submitted for the three year contract. 116 City Council Minutes March 14, 1977 It was moved by Councilman Harvey and seconded by Councilman Hudson to accept the bid from Bear State Air Conditioning Company as the lowest responsible bid and award the contract to Bear State Air Conditioning, 10020 Pioneer, #108, Santa Fe Springs, California, for a period of three years in an amount not to exceed $54,457.80. COUNCILWOMAN SONJU ARRIVED AT 7:10 P.M. Councilman Hudson addressed several questions to staff regarding present contract costs and requested from staff a cost analysis study regarding employment of a full-time air conditioning person versus a contract. Councilman Lacayo requested a breakdown of the number and types of service calls after a one year period. The motion carried by the following roll call vote: AYES: 4 COUNCILMEN: Harvey, NOES: 0 COUNCILMEN: None ABSENT: 0 COUNCILMEN: None ABSTAINING: 1 COUNCILMEN: Sonju Hudson, Lacayo & MacLain CONSIDERATION OF AWARD OF CONTRACT FOR A THREE YEAR PERIOD FOR THE MAINTENANCE AND SERVICE OF THE AIR CONDITIONING SYSTEM, REQUEST FOR QUOTATION #7677-66 - CYPRESS RECREATION AND PARK DISTRICT: The City Manager presented a report from the Finance Officer dated March 9 outlining five bids submitted. It was moved by Councilman Hudson and seconded by Councilwoman Sonju that the City Council, acting as ex officio Board of Directors of the Cypress Recreation and Park District, accept the bid from Bear State Air Conditioning Company, 10020 Pioneer, #108, Santa Fe Springs, California, as the lowest responsible bid and award them the contract for a period of three years in an amount not to exceed $10,207.80. The motion unanimously carried by the following roll call vote: AYES: 5 COUNCILMEN: Harvey, Hudson, & MacLain NOES: 0 COUNCILMEN: None ABSENT: 0 COUNCILMEN: None Lacayo, Sonju CONSENT CALENDAR: Mayor MacLain announced that all items listed on the agenda under "Consent Calendar" were to be con- sidered by the Council as routine and enacted by one motion approving the recommendation regarding each item. No Councilman wished to remove an item. It was moved by Councilman Harvey and seconded by Councilman Lacayo to approve Items #4 through #12 on the Consent Calendar. The motion unanimously carried by the following roll call vote: AYES: 5 COUNCILMEN: Harvey, Hudson, & MacLain NOES: 0 COUNCILMEN: None ABSENT: 0 COUNCILMEN: None Lacayo, Sonju Item #4: Consideration of Approval of Plans and Specifications, Certification of Right-of-Way and Authorization to Advertise for Bids on Valley View Street from Lincoln Avenue to Orange Avenue and from Belle Avenue to Cerritos Avenue; City of Cypress Project #7651-10-0869. City Council Minutes March 14, 1977 117 Recommendation: That the City Council: (1) adopt the following Resolution by title only, title as follows, requesting the County of Orange to increase their allocation for AHFP by $14,500.00; (2) authorize a budgeted transfer from the 2106 Gas Tax Fund and appropriate $59,919.00 from the fund balance of the Gas Tax Fund to Account #10-4186-453.21; (3) approve the plans and specifications for improvement of Valley View Street from Lincoln Avenue to Orange Avenue and Belle Avenue to Cerritos Avenue, Project #7651-10-0869 and authorize the City Clerk to advertise for bids with bid date to be set after approval of the Orange County Road Department; and (4) authorize the Mayor to sign the Right-of-Way Certification and the City Clerk to attest: RESOLUTION NO. 1837 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS REQUESTING THE COUNTY OF ORANGE TO INCREASE THE ALLOCATION OF FUNDS TOWARD THE ARTERIAL HIGHWAY FINANCING PROGRAM FOR THE DEVELOPMENT OF VALLEY VIEW STREET FROM LINCOLN AVENUE TO ORANGE AVENUE AND FROM BELLE AVENUE TO CERRITOS AVENUE, AHFP PROJECT NO. 869. Item #5: Consideration of Resolution Supporting the Community Recycling Center at Cypress College. Recommendation: That the City Council adopt the following Resolution by title only, title as follows: RESOLUTION NO. 1838 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS SUPPORTING THE COMMUNITY RECYCLING CENTER AT CYPRESS COLLEGE. Item #6: Consideration of Application for Alcoholic Beverage License for Kal Wah Wong and Jinnie Wong, DBA Joe's Liquor, 5362 Lincoln Avenue, Cypress. Recommendation: Receive and file. Item #7: Consideration of Request to Proclaim Sunday, May 1, 1977 as Law Day, U.S.A. in the City of Cypress. Recommendation: That the Mayor and City Council proclaim Sunday, May 1, 1977 as "Law Day U.S.A." in the City of Cypress. Item #8: Consideration of Claim Submitted by Gaetano E. Fusco, 4187 Via Norte, Cypress. Recommendation: That the City Council officially deny the claim of Gaetano E. Fusco in the amount of $1,100.00 and refer the claim to the City's Claim Adjuster, Carl Warren and Com- pany, for appropriate disposition. Item #9: Consideration of the Financial Audit for the Fiscal Year Ended June 30, 1976 Submitted by Jamieson and Watkins, Certified Public Accountants, Auditors for the City. Recommendation: Receive and file. Item #10: Consideration of Resolution from the City Council of the City of Lomita Requesting Support of Assembly Consti- tutional Amendment No. 13 Which Prevents State Courts from Ordering Busing Between Schools. Recommendation: Receive and file. ll~ity Council Minutes March 14, 1977 Item #11: Consideration of Providing Office Space in the City Hall for Fire Prevention Personnel. Recommendation: That the City Council approve the use of a portion of City Hall office space by the Orange County Fire Prevention personnel and authorize the City Attorney to draft an appropriate agreement including the provisions outlined in the staff report dated March 9 and authorize the City Mana- ger to execute the agreement upon completion. Item #12: Consideration of Actions Relating to the Natural Gas Shortage. Recommendation: That the City Council continue consideration of this matter until the meeting of March 28, 1977. CONTINUATION OF CONSIDERATION OF THE RESOLUTION FROM THE CITY OF ORANGE REQUESTING LEGISLATION TO CONTROL STRIKES IN THE AGRICULTURAL CROP PROCESSING INDUSTRY DURING HARVEST SEASON: The City Manager presented a report dated March 9. Mayor MacLain reported that no further information was submitted by the City of Irvine and the Orange County League of Cities tabled the matter. It was moved by Councilman Lacayo, seconded by Councilwoman Sonju and unanimously carried to receive and file the report. CONTINUATION OF CONSIDERATION OF ITEMS RELATING TO TAX REFORM: The City Manager presented a report dated March 9. It was moved by Councilman Hudson and seconded by Mayor MacLain to receive and file the matter. Following further discussion, a substitute motion was moved by Councilman Harvey, seconded by Councilwoman Sonju and unani- mously carried that the City Council go on record supporting the Orange County League's position as outlined in Premises #1-5. CONTINUATION OF CONSIDERATION OF REFERRAL OF THE FLOOD HAZARD INSURANCE REFUNDS TO THE ORANGE COUNTY GRAND JURY: The City Manager presented a report dated March 10 regarding the flood hazard insurance refunds which indicated the matter was never referred to the Orange County Grand Jury by the Council. The City Manager reported that the deadline for filing for the refund was April 9. Councilwoman Sonju suggested that notification of the April 9 deadline be included in a press release and stated she was in favor of referring the matter to the Grand Jury. She reported there are persons who are not getting the full refund and others who are told they still require the flood insurance. It was moved by Councilwoman Sonju and seconded by Councilman Hudson to direct staff to prepare a press release giving noti- fication of the April 9 deadline to file for a refund and to send a communication to the State Insurance Commissioner requesting his assistance. Councilmen Hudson and Sonju ~equested that the motion include forwarding the matter to the Grand Jury outlining the parti- cular problems experienced by Cypress residents. Councilman Harvey stated the entire issue of flood hazard insurance has been confusing especially with regard to the several different flood hazard area maps and it is questionable whether the insurance companies are at fault. He felt if there has been criminal intent by any group then the proper federal agencies will discover it and take appropriate action. He felt there was no justification to refer the matter to the Grand Jury but stated he supported the remainder of the motion. City Council Minutes March 14, 1977 119 The motion carried by the following roll call vote: AYES: 4 COUNCILMEN: Hudson, NOES: 1 COUNCILMEN: Harvey ABSENT: 0 COUNCILMEN: None Lacayo, Sonju § MacLain EXECUTIVE SESSION: Mayor MacLain called a brief recess and Executive Session for matters of personnel at 7:58 p.m. The meeting was called back to order at 8:45 p.m. with all Coun- cilmen present. CONTINUATION OF PUBLIC HEARING RE: DETACHMENT NO. 2-76 CYPRESS RECREATION AND PARK DISTRICT: The City Manager pre- sented a report dated March 10 which indicated that LAFCO approved the detachment on March 9, 1977 without the require- ment that the area continue to pay the Park District bond tax rate. The Executive Director indicated that other unincorporated areas are within the sphere of influence of the Park District and would not be detached and therefore erosion of the District tax base would not result. The City Manager suggested that the reimbursement of taxes to the City of La Palma could be deferred until August when the assessed valuation and tax rate for the detachment area will be determined. Mayor MacLain asked if anyone wished to speak opposition to Detachment #2-76. There was no to speak in support or in opposition. in favor or in one who wished It was moved by Councilwoman Sonju and seconded by Councilman Hudson to close the public hearing, adopt the following Reso- lution by title only, title as follows, and continue until August the matter regarding the reimbursement of taxes to the City of La Palma: RESOLUTION NO. 76 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, ACTING AS THE EX OFFICIO BOARD OF DIRECTORS OF THE CYPRESS RECREATION AND PARK DISTRICT, A SUBSIDIARY DISTRICT OF THE CITY OF CYPRESS, APPROVING THE DETACHMENT KNOWN AS "DETACHMENT NO. 2-76" FROM THE CYPRESS RECREATION AND PARK DISTRICT. The Council further agreed that staff should direct a communi- cation to the Local Agency Formation Commission requesting a statement of policy regarding the waiver of the bond issue tax rate on future detachments from the Recreation and Park District which are currently located in the City and District's sphere of influence. The Council also requested that staff prepare a report and forward it to the Recreation and Park Commission for review and a recommendation regarding establishment of fees for persons living outside the City and District who use the parks and recreation programs. CONTINUATION OF CONSIDERATION OF UTILIZATION OF CITY VEHICLES: The City Manager presented a report dated March 10 which evaluated the present and alternative City vehicle policies. The City Manager recommended a policy of assigning vehicles to department heads for use by them and department staff members and to permit the vehicles to be driven home by designated management personnel as the most cost effective for the City. City Council Minutes March 14, 1977 It was moved by Councilman Hudson and seconded by Councilman Harvey to continue the matter regarding utilization of City vehicles to the next work session and in the interim allow the staff to continue the previous policy of not being charged for mileage for use of City vehicles. The motion unanimously carried by the following roll call vote: AYES: 5 COUNCILMEN: Harvey, Hudson, & MacLain NOES: 0 COUNCILMEN: None ABSENT: 0 COUNCILMEN: None Lacayo, Sonju The Council agreed to hold the next work session on Tuesday, March 22 at 7:00 p.m. CONSIDERATION OF REPORT ON EARTHQUAKE INSURANCE: The City Manager transmitted a report dated March 10 which indicated there are many insurance companies which currently provide "affordable" earthquake insurance. It was moved by Councilman Lacayo, seconded by Councilman Harvey and unanimously carried to receive and file the report and direct staff to prepare a press release and newsletter article advising citizens of the availability of earthquake CONSIDERATION OF REPORT ON NEIGHBORHOOD MEETINGS: The City Manager presented a report dated March 10 concerning the holding of City-wide meetings on the street sweeping day parking prohibition study and other community issues. The City Manager suggested that the Council advise him of dates when they would be available in order to reserve meeting facilities. Mayor MacLain suggested that the meetings be held at three locations because of the poor attendance at the previous community meetings. Councilman Lacayo felt the meetings should be more widespread since the parking problem is neigh- borhood oriented. It was moved by Councilman Lacayo, seconded by Councilwoman Sonju and unanimously carried to schedule the first meeting in the Tanglewood townhouse area and the next meeting in the south part of the City. The Council further directed the City Manager to investigate the availability of the Tanglewood Homeowner Association's meeting room and Patton School for meetings during the third and fourth week in April. CONSIDERATION OF PROPOSED VACATION OF PUBLIC RIGHT OF WAY NEAR THE SOUTHEAST CORNER OF LINCOLN AVENUE AND DENNI STREET: The Planning Director presented a report dated March 4 indi- cating staff recommended the vacation of public right-of-way located near the southeasterly corner of Lincoln Avenue and Denni Street. The Planning Commission on March 3, 1977, deter- mined that the proposed vacation was in conformance with the goals and objectives of the General Plan. It was moved by Councilwoman Sonju and seconded by Councilman Harvey to adopt the following Resolution by title only, title as follows: RESOLUTION NO. 1839 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS VACATING THE ROADWAY EASEMENT AT THE NORTHWEST CORNER OF A. P. 244-341-07. City Council Minutes March 14, 1977 121 The motion unanimously carried by the following roll call vote: AYES: 5 COUNCILMEN: Harvey, Hudson, & MacLain NOES: 0 COUNCILMEN: None ABSENT: 0 COUNCILMEN: None Lacayo, Sonju CONSIDERATION OF TENTATIVE TRACT MAP NO. 9736: The Planning Director presented a report dated March 4 which transmitted Planning Staff Report #77-6 dated February 24 describing tentative tract map #9736 which proposes the division of approximately two acres of land located on the west side of Grindlay Street opposite the Civic Center into ten single- family lots. He presented the tract map which was approved by the Planning Commission on March 3, 1977. He reported the lots will measure 60 feet by 108 feet with slight varia- tions in the lots adjacent to the end of the cul-de-sac. It was moved by Councilman Hudson and seconded by Councilman Lacayo to adopt the following Resolution by title only, title as follows: RESOLUTION NO. 1840 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS APPROVING TENTATIVE TRACT MAP NO. 9736 WITH CONDITIONS. The motion unanimously carried by the following roll call vote: AYES: 5 COUNCILMEN: Harvey, Hudson, & MacLain NOES: 0 COUNCILMEN: None ABSENT: 0 COUNCILMEN: None Lacayo, Sonju CONSIDERATION OF REQUEST FOR AUTHORIZATION TO EMPLOY AN AD- MINISTRATIVE INTERN: The City Manager presented a report dated March 10 which recommended the hiring of an Administra- tive Intern in the City Manager's office. He reported that the employment will not require an additional appropriation of funds because of the three unfilled administrative positions in the City Manager's office. It was moved by Councilman Harvey and seconded by Councilman Lacayo to authorize the City Manager to employ an Administra- tive Intern for the remainder of the fiscal year at a salary of an hourly rate of $4.S0. The motion unanimously carried by the following roll call vote: AYES: 5 COUNCILMEN: Harvey, Hudson, Lacayo, Sonju & MacLain NOES: 0 COUNCILMEN: None ABSENT: 0 COUNCILMEN: None CONSIDERATION OF PROPOSED WATER USE ORDINANCE: The City Manager presented a report dated March 10 which transmitted a proposed ordiaance relating to water conservation. Councilman Lacayo felt the proposed ordinance would be diffi- cult to enforce throughout the City and he recommended that staff investigate including in the ordinance controls for new development which would make it mandatory to install water saving devices which are available, such as controlled water closets and sprinkler systems. Councilman Hudson stated he opposed the ordinance as written and he felt the City should take a positive not punitive approach. He suggested that the Council advocate conservation and make positive suggestions and that it also consider lowering the tax rate, giving a rebate or some other incentive to persons who install water conserving devices in their home. Councilwoman Sonju stated City Council Minutes March 14, 1977 she was not in favor of adopting the ordinance and did not feel it was productive for conservation but that she supported the water saving devices. It was moved by Councilman Lacayo and seconded by Councilman Hudson to continue the ordinance and request that staff prepare a report on how to begin enforcement on new developments to require controls on all water usage, and that staff investigate a compensatory rather than punitive approach to the water shortage problem. Mr. ,lames Duncan, 9787 Rome, Cypress, stated he pays a flat water rate whether he uses the minimum amount of water or not. He felt if the water company lowered the rate when persons use less than the minimum amount then this would be an incentive to use less water. Mr. Ken Hulse, 5158 Cumberland Drive, Cypress, felt the ordinance should address government activities. He reported he has seen water standing in the gutters around City Hall and schools. The Council agreed to include in the motion that staff inves- tigate an incentive on utility bills for using less water. The motion unanimously carried by the following roll call vote: AYES: 5 COUNCILMEN: Harvey, Hudson, & MacLain NOES: 0 COUNCILMEN: None ABSENT: 0 COUNCILMEN: None Lacayo, Sonju CONSIDERATION OF REPORT ON THE NEED FOR AN EIR ON THE TRANS- FER OF THE LOS ALAMITOS NAVAL AIR STATION: The City Manager presented a report dated March 10 which indicated the Board of Supervisors did not pursue its investigation of the need for an EIR based on the insufficient difference in the activity level resulting from the transfer to the National Guard. Councilwoman Sonju felt the Defense Department should make the determination whether an EIR is necessary and she recommended that the City direct an inquiry to the Defense Department, and request adjoining cities and the Board of Supervisors to join with Cypress, as to whether they have filed a Negative Declaration relating to the transfer and whether the transfer has been evaluated in terms of compliance with the National Environmental Protection Act and California Environmental Quality Act. Councilman Hudson stated it was his understanding that the National Guard proposed to build a truck maintenance facility and reactivate gas storage facilities for the trucks that will be maintained which would result in increased ground personnel and traffic around the base and he felt an EIR would be the most appropriate way to determine these impacts. He noted that traffic on the arterial streets has increased and devel- opment has occurred around the base since the last EIR was done seven years ago, and he felt an EIR should be requested based on the Guard's activity and changing neighborhood. It was moved by Councilman Lacayo and seconded by Council- woman Sonju to direct a communication to the Department of Defense, Department of the Army, Department of the Navy, federal and state legislators and the California National Guard, expressing the Council's concerns and desire for a description of all proposed National Guard activities at the Air Station, their desire for a reevaluation and update of the potential impacts of such activities on surrounding commun- ities, their desire for the conduct of precise noise studies City Council Minutes March 14, 1977 to determine noise contour lines based on actual noise measure- ments at the station, inquiring if the transfer was evaluated according to the National Environmental Policy Act and Calif- ornia Environmental Quality Act regulations, and further, that staff direct a communication to the Board of Supervisors and cities adjacent to the Air Station requesting their support in the City of Cypress' request. The motion unanimously carried by the following roll call vote: AYES: 5 COUNCILMEN: Harvey, Hudson, & MacLain NOES: 0 COUNCILMEN: None ABSENT: 0 COUNCILMEN: None Lacayo, Sonju CONSIDERATION OF APPROVAL OF COMMERCIAL WARRANT LISTS: It was moved by Councilman Lacayo and seconded by Councilman Hudson to approve the Warrant Lists for Warrants #44821 through #44879 and #44881 through #44911 in the total amount of $344,424.64. The motion unanimously carried by the fol- lowing roll call vote: AYES: 5 COUNCILMEN: Harvey, Hudson, & MacLain NOES: 0 COUNCILMEN: None ABSENT: 0 COUNCILMEN: None Lacayo, Sonju SECOND READING OF ORDINANCE AMENDING EXISTING BINGO ORDINANCE: The City Manager presented a report dated March 10 requesting that the second reading be continued to March 28. It was moved by Councilman Harvey, seconded by Councilman Hudson and unanimously carried to continue the second reading of the ordinance amending the Bingo Ordinance to March 28. Councilman Lacayo suggested that the proposed restriction limiting bingo games to one day per week be discussed with the two community organizations which have applied for a permit. CONTINUATION OF CONSIDERATION OF REIMBURSEMENT AGREEMENT WITH THE CYPRESS SCHOOL DISTRICT: The City Manager presented a report dated March 9 and reported that the School Board on March 10 approved an amendment to the agreement providing for a "hold harmless" clause for the Recreation and Park District. It was moved by Councilman Lacayo and seconded by Councilman Hudson to approve the reimbursement agreement incorporating the "hold harmless" clause for the Recreation and Park District between the City of Cypress and Cypress School District and authorize the Mayor to sign and City Clerk to attest the agree- ment. The motion unanimously carried by the following roll call vote: AYES: 5 COUNCILMEN: Harvey, Hudson, & MacLain NOES: 0 COUNCILMEN: None ABSENT: 0 COUNCILMEN: None Lacayo, Sonju CONTINUATION OF CONSIDERATION OF AMENDMENT TO REPORT OF CON- SIDERATION OF FORMALLY ADOPTING RULES AND REGULATIONS: The Recreation and Park Director presented reports dated February 9, February 23 and March 9 which outlined three recommended revisions to and formal adoption of the Recreation and Park District Rules and Regulations. The changes related to alcoholic beverages on park facilities, enforcement of the rules and regulations, and hours of use of park facilities. City Council Minutes March 14, 1977 124 It was moved by Councilman Lacayo and seconded by Councilman Hudson that the City Council, acting as ex officio Board of Directors of the Cypress Recreation and Park District, ratify the recommendation of the Recreation and Park Commission and adopt the Rules and Regulations for the Cypress Recreation and Park District, with revisions to Section 17, Page 6 Alcoholic Beverages; Section 23, Page 7 Enforcement of Rules and Regulations; and Section 5, Page 2 Hours of Use. The motion unanimously carried by the following roll call vote: AYES: 5 COUNCILMEN: Harvey, Hudson, & MacLain NOES: 0 COUNCILMEN: None ABSENT: 0 COUNCILMEN: None Lacayo, Sonju CONSIDERATION OF 1977 FAMILY DAY DATE: The City Manager pre- sented a report from the Recreation and Park Director dated March 9 which indicated the Recreation and Park Commission recommended that the date for Family Day should remain Satur- day, May 7. Hearing no objections, the Mayor received and filed the report. CONSIDERATION OF AGREEMENT BETWEEN THE CITY OF GARDEN GROVE AND THE CITY OF CYPRESS/T.L.C.: The City Manager presented a report from the Recreation and Park Director dated March 8 which transmitted the agreement between the City of Cypress and City of Garden Grove for providing the food portion of the previously approved Transportation, Lunch and Counseling Program (T.L.C.). The program is expected to begin April 4. It was moved by Councilwoman Sonju and seconded by Councilman Lacayo that the City Council, acting as ex officio Board of Directors of the Cypress Recreation and Park District, approve the agreement between the City of Garden Grove and the City of Cypress for provision of the food portion of the Transpor- tation, Lunch and Counseling Program for Senior Citizens, and authorize the Mayor to sign the agreement on behalf of the City of Cypress. The motion unanimously carried by the following roll call vote: AYES: 5 COUNCILMEN: Harvey, Hudson, & MacLain NOES: 0 COUNCILMEN: None ABSENT: 0 COUNCILMEN: None Lacayo, Sonju CONSIDERATION OF APPROVAL OF RECREATION AND PARK DISTRICT COMMERCIAL WARRANT LIST: It was moved by Councilman Lacayo and seconded by Councilman Hudson to approve the District Warrant List for Warrants #6340 through #6367 in the total amount of $125,283.04. The motion unanimously carried by the following roll call vote: AYES: 5 COUNCILMEN: Harvey, Hudson, & MacLain NOES: 0 COUNCILMEN: None ABSENT: 0 COUNCILMEN: None Lacayo, Sonju In regard to Item #32, Councilman Hudson suggested that, to encourage better communication, resolve common problems, and develop a more concerted effort when dealing with the County, the City Managers of Cypress, La Palma, Los Alamitos, Stanton, Seal Beach and Garden Grove conduct quarterly meetings which also could include City Council representatives. It was moved by Councilman Hudson, seconded by Councilman Lacayo and unanimously carried to request the City Manager to attempt to set up such an approach, establish a meeting date with the City Managers and City Councils of the west Orange County cities, and report back on this matter to the Council. City Council Minutes March 14, 1977 In regard to Item #33, Councilman Hudson stated that in the past the Council has had problems with communication with various commissions and he felt there was a need to increase rapport between the City Council and City commissions. He suggested that the chairman or a designated member from each commission should attend Council meetings when they have per- tinent items on the agenda in order to respond to questions the Council may have. He also suggested that a Council member be appointed to each commission to attend their meetings as an observer and not necessarily to take part in the meeting. He felt this procedure would keep the Council informed, provide an opportunity to observe the commissioners, and help increase rapport. He suggested that the Council's attendance could be handled on a rotating basis. Councilman Lacayo suggested that the Council consider rearranging the items on its agenda so that a commissioner would not have to stay for the entire meeting. It was moved by Councilman Hudson and seconded by Councilman Lacayo that a Council member be appointed to attend meetings of each City commission, on a rotating basis, and that the chairman or representative of each commission be appointed to attend City Council meetings. The City Attorney stated his advice in the past has been that Council members should not attend an administrative or quasi- administrative hearing held by the Planning Commission since a Council member attending such a hearing would receive evidence unavailable to the remainder of the Council. He recommended that if a Councilman attends such hearings a disclosure be made at a subsequent Council hearing of exactly what evidence was obtained at the administrative hearing so that all parties will have an opportunity to comment. With regard to quasi- judicial hearings such as those involving revocation of a permit or variance, he recommended that the Council member excuse himself from the commission hearing. The motion unanimously carried by the following roll call vote: AYES: 5 COUNCILMEN: Harvey, Hudson, & MacLain NOES: 0 COUNCILMEN: None ABSENT: 0 COUNCILMEN: None Lacayo, Sonju Councilwoman Sonju announced that she attended the Housing Authority's advisory committee meeting and that she would report on SB 2082 at the next meeting. EXECUTIVE SESSION: Mayor MacLain called an Executive Session at 10:35 p.m. for personnel matters. The meeting was called back to order at 10:38 p.m. with all Councilmen present. ADJOURNMENT: It was moved by Councilman Lacayo, seconded by Councilman Hudson and unanimously carried to adjourn the meeting at 10:40 p.m. to Tuesday, March 22 at 7:00 p.m. in the adminis- trative conference room. ATTEST: MAYOR OF THE/ CITY OF CYPRESS ,: CITY CLERK OF THE C~r/TY OF CYPRESS 11.