Minutes 77-03-22126
MINUTES OF AN ADJOURNED REGULAR MEETING
OF THE CYPRESS CITY COUNCIL
HELD
March 22, 1977
The adjourned regular meeting of the Cypress City Council was
called to order at 7:15 p.m. on Tuesday, March 22, 1977 in the
administrative conference room of the Cypress City Hall, 5275
Orange Avenue, Cypress, California, Mayor Alice MacLain presiding.
PRESENT:
ABSENT:
Councilmen Harvey, Hudson, Lacayo & MacLain
Councilwoman Sonju
The City Manager stated this meeting was scheduled as a budget
workshop but the City Council had previously continued other
items to this meeting.
In regard to a December 10, 1976 letter from Supervisor Diedrich
concerning agreements for servicing County unincorporated islands,
Chief Duke reported that the Police Department compiled infor-
mation on this matter back in 1972 but he had not done a cost
survey which would involve considerable staff time and effort.
He reported at present the City is not reimbursed by the Sheriff's
Department for response calls to unincorporated areas.
COUNCILWOMAN SONJU ARRIVED AT 7:20 P.M.
Chief Duke stated that certain areas of the City require a
different type of enforcement program and involve greater lia-
bility to the City. He stated advantages of such an agreement
are not yet apparent and the police servicing could be burden-
some. He indicated the Police Department has noticed an increase
in Sheriff department units responding to the County islands
and he felt the Sheriff's department was trying to maintain the
status quo.
It was moved by Councilman Lacayo and seconded by Mayor MacLain
to table the matter. Following discussion, Councilman Lacayo
withdrew the motion.
A substitute motion was moved by Councilwoman Sonju, seconded
by Councilman Harvey and unanimously carried to request staff
to send a communication to Supervisor Diedrich's office indi-
cating that the City Council's preliminary analysis of the
proposal found it to be a low priority item in terms of the
City budget and practically and economically unfeasible to
undertake at this time. The Council indicated they would like
to consider this matter at some time in the future and include
all types of services which would be required in the County
islands.
The City Manager presented a resolution providing for a waiver
of the Park Bond Issue tax rate for the area designated as
Detachment #1-76 from the Cypress Recreation and Park District.
The detachment area is designated as Hoffman Street Annexation
#8 by LAFCO. The proposed resolution rescinds Resolution No.
68 adopted by the City Council on December 13, 1976.
It was moved by Councilwoman Sonju, seconded by Councilman
Hudson and carried, with Councilwoman Sonju abstaining, to
adopt the following Resolution by title only, title as follows:
City Council Minutes March ZZ, i~z
RESOLUTION NO. 77
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CYPRESS, ACTING AS THE EX OFFICIO BOARD OF
DIRECTORS OF THE CYPRESS RECREATION AND PARK
DISTRICT, A SUBSIDIARY DISTRICT OF THE CITY OF
CYPRESS, APPROVING THE DETACHMENT KNOWN AS
"DETACHMENT NO. 1-76" FROM THE CYPRESS RECREATION
AND PARK DISTRICT.
At the City Manager's request, the Mayor placed an item on the
agenda regarding the award of contract for the Community Facili-
ties Improvement Project - Civic Center Handicapped Access
Improvements.
The City Manager reported that bids for the project were opened
today and all bids were at least 60% over the budget. Staff
recommended that the project be readvertised in separate phases.
It was moved by Councilwoman Sonju, seconded by Councilman
Harvey and unanimously carried to reject all bids and direct
the staff to readvertise for the Civic Center Handicapped Access
Improvements Project with the bid opening date to be set for
Monday, April 11.
The City Manager reported that staff received a request for a
waiver of the admission's tax for a dance to be held at the
St. Irenaeus Church on March 26.
It was moved by Councilwoman Sonju, seconded by Councilman
Lacayo and unanimously carried to approve the waiver of the
admission's tax for the March 26 dance at St. Irenaeus Church.
At the City Manager's request, the Mayor added an item to the
agenda regarding a resolution of commendation for Boy Scout
Jacques Simmons.
It was moved by Councilwoman Sonju, seconded by Councilman
Harvey and unanimously carried to adopt the following Resolu-
tion by title only, title as follows:
RESOLUTION NO. 1841
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CYPRESS COMMENDING BOY SCOUT JACQUES SIMMONS
ON ACHIEVING THE RANK OF EAGLE SCOUT.
The City Manager requested an Executive Session to discuss
matters of litigation.
CONTINUATION OF CONSIDERATION OF CITY COUNCIL POLICY ON REIM-
127
BURSEMENT FOR ATTENDANCE AT DINNER MEETINGS: Councilmen Sonju
and Hudson transmitted a worksheet on a proposed policy relating
to reimbursement of City Councilmen's expenses for attendance
at conferences, conventions, local meetings, and special events
such as the Chamber of Commerce Installation Dinner. The Council
discussed the proposed policy and suggested changes and requested
that the City Manager prepare the policy in final form for
review by the Council at a future meeting. In regard to
specific items, the Council determined that the monthly mileage
and expense reports should be submitted within a 30 day period
and that a review of such expenses could be made during consid-
eration of the commercial warrant list at a regular Council
meeting. Councilman Lacayo suggested that the Council's atten-
dance at charitable events should not be reimbursable. The
Council requested that the City Manager outline in the final
report which events are charitable and non-reimbursable and
those which are official and reimbursable. Councilman Hudson
felt if the Mayor or Council representative is invited to attend
a charitable event in order to make a presentation or officially
represent the City, then they should be reimbursed for expenses.
Councilman Lacayo requested that Councilmen or Commissioners
who attend a conference, convention or seminar should prepare
a written report on what they learned at the conference.
City Council Minutes
March 22, 1977
It was moved by Councilman Lacayo, seconded by Councilwoman
Sonju and unanimously carried to approve the policy on City
Council reimbursements as corrected and request the City
Manager to draft the final policy for Council review at a
future meeting.
BUDGET DISCUSSION: The staff transmitted information to the
Council which was requested at the January 31 workshop session
regarding the capital outlay replacement policy, a capital
assets summary, replacement schedule for capital outlay items
for the City and Park District, and revenue estimates for
1977-78 from various, tax sources.
Councilwoman Sonju requested a map showing the location of
City and District owned properties. Staff reported that an
inflation factor is included in the rental amount for capital
outlay items such as tools, equipment and vehicles. Staff
indicated their preliminary projection is that the City will
just keep up with inflation, taking into account the antici-
pated increase in assessed valuation and maintaining the same
property tax rate.
Considerable discussion was held regarding Councilman Lacayo's
suggestion that the 1977-78 budget be prepared in terms of
maintaining the same fund balance as the 1976-77 budget. He
also suggested that the budget be considered in terms of a
possible State mandated freeze on the property tax rate.
Staff indicated that maintaining the same budget as last year
could require position and service cuts and priorities for such
cuts should be determined by the Council.
The Council agreed that, rather than having staff prepare a
preliminary.budget incorporating service level reductions, the
staff should develop a contingency plan for each department
designating services, positions, capital outlay items which
would be reduced which could be put into effect immediately in
the event there is a substantial decrease in revenue sources
to the City.
Councilman Lacayo suggested holding another budget workshop
to consider each program in last year's budget while applying
an inflation factor. Councilman Hudson suggested that other
revenue sources be considered, such as a property transfer tax.
The Council agreed to hold the next budget workshop on Tuesday,
March 29 at 7:00 p.m.
EXECUTIVE SESSION: Mayor MacLain called an Executive Session
for matters of litigation at 10:05 p.m. The meeting was called
back to order at 10:20 p.m. with all Councilmen present.
ADJOURNMENT:
It was moved by Councilman Lacayo,
Hudson and unanimously carried to
10:22 p.m.
seconded by Councilman
adjourn the meeting at
MAYOR OF TH~ CITY OF CYPRESS
ATTEST:
, z. ~ ~-£./ , .
CITY CLERK OF THE CITY OF CYPRESS