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Agenda 2000-11-13 AGENDA CITY OF CYPRESS CITY COUNCIL REGULAR MEETING MONDAY, NOVEMBER 13, 2000 5:30 P.M., 7:00 P.M. Public Hearings at 7.'00 P.M. COUNCIL CHAMBERS 5275 Orange Avenue CYPRESS, CALIFORNIA CALL TO ORDER ROLLCALL 5:30 P.M. Executive Board Room, West Wing of City Hall MAYOR ANNA L. PIERCY MAYOR PRO TEM MIKE McGILL COUNCILMEMBER TIM KEENAN COUNClLMEMBER FRANK McCOY COUNClLMEMBER LYDIA SONDHI WORKSHOP SESSION STREET BANNER POLICY CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Pursuant to Government Code Section 54956.9(a) Rasmussen v. City of Cypress, et al. Case No. 99 WL 07887 Orange County Superior Court Central Justice Center '~ t,~,~ ~f:,pc,~tinFl doc~ments ~clt~dil~g staff reports ~z~ a~,ailable For reviet~ in the November 13, 2000 Page 2 CONFERENCE WITH LABOR NEGOTIATOR (Pursuant to Government Code Section 54957.6) Agency Negotiator: Richard Storey Employee Organization: Cypress Police Officers Association RECONVENE 7:00 P.M. Council Chambers PLEDGE OF ALLEGIANCE INVOCATION PRESENTATIONS SEMI-ANNUAL COMMISSION REPORTS · Cable TV & Technology Commission · Cultural Arts Commission REPORT OF WORKSHOP AGENDA/ CITY MANAGER CLOSED SESSION CITY ATTORNEY November 13, 2000 Page 3 ORAL COMMUNICATIONS (LIMITED TO ONE-HALF HOUR) The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency, prior to any action taken on the Agenda. No action may be taken on off-Agenda items except as authorized by/aw. Speakers are requested to limit their comments to no more than three minutes each. If you would like to address the City Council, p/ease complete the white SPEAKER'S CARD. The card is available at the speaker's podium or from the City Clerk. P/ease identify on the card your name, address, and the item on which you would like to speak, and return to the City Clerk. The SPEAKER'S CARD assists the Mayor in ensuring that ali persons wishing to address the Council are recognized. Your name wi//be ca/led at the time the matter is heard by the Council. PUBLIC HEARINGS (1-2) Public Comments Restricted to Ten Minutes Per Speaker, Un/ess Extended By The City Council. Public Hearing Regarding Tentative Parcel Map No. 2000- 193 and Design Review Committee Permit No. 2000-22, a Request to Subdivide One (1) Parcel Into Four (4) Parcels and Construct Four (4) Speculative Office/Warehouse/ Manufacturing Buildings, Located at 1070'1 Walker Street, in the PBP Planned Business Park Zone. A Resolution of the City Council of the City of Cypress, Approving Tentative Parcel Map No. 2000-193 - With Conditions. A Resolution of the City Council of the City of Cypress, Approving Design Review Committee Permit No. 2000-22 - With Conditions. Public Hearing Regarding Variance No. 2000-04, A Request to Allow a Reduction in the Required Lot Area, Lot Depth, Front Yard Setback and Rear Yard Setback for the Property Located at 5t51 Evergreen Avenue, in the PS Public & Semi-Public Zone. November 13, 2000 Page 4 A Resolution of the City Council of the City of Cypress, Granting a Variance from the Terms of the Zoning Ordinance of the City of Cypress, Sections 15.5.1, 15.5.2, 15.5.8, and 15.5.11 to Allow a Reduced Lot Area, Lot Depth, Front Yard Setback, and Rear Yard Setback for the Property Located at 5151 Evergreen Avenue, in the PS Public & Semi-Public Zone. CONSENT CALENDAR NOTICE All matters listed on the Consent Calendars (Council and Redevelopment Agency) are to be approved with one motion unless a member of the Council/Redevelopment Agency or the public requests separate action on a specific item. CONSENT CALENDAR (3 - 11) APPROVAL OF MINUTES Meeting of October 23, 2000. Recommended Action: Approve as submitted. MOTION TO INTRODUCE AND/OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. PROCLAIMING DECEMBER t3, 2000, AS "AUTOMOBILE CLUB OF SOUTHERN CALIFORNIA DAY" IN THE CITY OF CYPRESS. Recommended Action: That the Mayor and City Council officially proclaim December 13, 2000, as "Automobile Club of Southern California Day" in the City of Cypress. November 13, 2000 Page 5 APPROVAL OF DESIGN REVIEW COMMITTEE PERMIT NO. 2000-39, A Request to Install a Building Sign for Foxconn Hon Hal Precision, Located at 6125 Phyllis Drive, within the PC-2 Planned Community Business Park Zone. Recommended Action: Adopt the Resolution by title only, title as follows, approving Design Review Committee Permit No. 2000-39 - with conditions. A Resolution of the City Council of the City of Cypress, Approving Design Review Committee Permit No. 2000-39 - With Conditions. ACCEPTANCE OF t999/2000 RESURFACING OF RESIDENTIAL STREETS, PUBLIC WORKS PROJECT NO. 2000-03. Recommended Action: That the City Council: 1) Accept the project for Resurfacing of Residential Streets, Public Works Project No. 2000-03, as being satisfactorily completed in conformance with the project specifications in the final amount of $422,030.45; and 2) Approve the final retention payment of $42,203.05 to Excel Paving Co., 2230 Lemon Avenue, Long Beach, California 90806; thirty-five (35) days after the Notice of Completion is filed, if no claims or objections have been filed, and upon concurrence of the Director of Public Works; and 3) Authorize the City Clerk to release the Labor and Materials Bond and the Faithful Performance Bond upon expiration of the required lien period, if no claims or objections have been filed, and upon concurrence of the Director of Public Works. APPROVAL OF PLANS AND SPECIFICATIONS FOR THE REMODEL OF THE CYPRESS POLICE DEPARTMENT, PHASE II, PUBLIC WORKS PROJECT NO. 2000-21. Recommended Action: That the City Council approve the plans and design specifications for the remodel of the Cypress Police Department and authorize City staff to solicit bids for this project. November 13, 2000 Page 6 AWARD OF CONTRACT FOR THE INSTALLATION OF A FIRE PROPERTY PROTECTION SYSTEM AND A SECURITY SYSTEM IN THE CYPRESS CITY HALL, COUNCIL CHAMBERS, AND COMMUNITY CENTER, PUBLIC WORKS PROJECT NO. 2000-17. Recommended Action: That the City Council award a contract in the amount of $36,336 (bid amount of $34,606 plus 5% contingency) to Advanced Alarm Inc., 13128 Telegraph Road, Suite H, Santa Fe Springs, California 90670, for the installation of a fire property protection and a security system in the Cypress City Hall, Council Chambers, and Community Center. 10. APPROVAL OF COMMERCIAL WARRANT LIST FOR WARRANTS NO. 45735 THROUGH 45983. Recommended Action: Approve the attached warrant register. Recreation & Pad( District Matters tt. REQUEST FOR APPROPRIATION OF $1,000 FROM THE CITY OF CYPRESS RECREATION AND PARK DISTRICT'S GENERAL FUND BALANCE TO ACCOUNT 4t87-'12-307-10 FOR GRANT FUNDING FOR THE CHILDREN'S ADVOCACY FUND. Recommended Action: That the City Council, acting as the ex officio governing Board of Directors for the Cypress Recreation and Park District, approve an appropriation of $1,000 from the City of Cypress Recreation and Park District's General Fund balance (reserved for contingencies) to account 4187-12-307- 10 for grant funding for the Cypress Children's Advocacy Fund. END OF CONSENT CALENDAR UNFINISHED BUSINESS NEW BUSINESS (t2-14) 12. REQUEST TO REMOVE A PARKWAY TREE AT 6373 BATAAN STREET. Applicant: Mr. Kevin Miyagishima. November 13, 2000 Page 7 13. REQUEST TO PLANT TREES IN PARKVVAY AT 5403 ROME AVENUE. Applicant: Mr. Yoshio Robert Kooda. 14. APPOINTMENTS TO THE CABLE TV & TECHNOLOGY COMMISSION AND TRAFFIC COMMISSION. RECREATION & PARK DISTRICT MATTERS The Cypress City Council, Acting as the Ex-Officio Governing Board of Directors. 15. CONSIDERATION OF ADDITIONAL COMMISSIONERS' ATTENDANCE TO THE 2001 CALIFORNIA & PACIFIC SOUTHWEST RECREATION & PARK CONFERENCE (3/'14 - 3117/01), AS RECOMMENDED BY THE RECREATION AND COMMUNITY SERVICES COMMISSION ON OCTOBER t7, 2000. CYPRESS REDEVELOPMENT AGENCY MATTERS The Cypress City Council, Acting as the Cypress Redevelopment Agency. 16. APPROPRIATION OF FUNDS AND AMENDMENT TO CONSULTANT SERVICES AGREEMENT FOR INTERIM COMMUNITY DEVELOPMENT DIRECTOR. Recommended Action: That the City Council: 1) Approve the Consultant Services Agreement ("Agreement"), including the Amendment No. 1, with the Rosenow Spevacek Group, Inc., to provide staffing services for the position of Interim Community Development Director and other consultant services for a total amount not to exceed $68,000; 2) Approve an appropriation in the amount of $34,000 from the unreserved fund balance of the General Fund to the following accounts: 4189-11-190-06 (professional services - Economic Development) 4189-11-191-06 (professional services - Community Development) 4189-11-193-06 (professional services - Current Planning) 4189-11-241-09 (professional services - Building Safety) $ 6,800 $13,600 $ 6,800 $ 6,800 November 13, 2000 Page 8 3) Acting as the Cypress Redevelopment Agency Board, approve an appropriation from the unreserved fund balance of the Housing Set Aside Fund (Fund 36) to account 4189-36- 196-06 (professional services-Housing) in the amount of $17,000, and an appropriation from the unreserved fund balance of the Los Alamitos Racetrack Project Area Redevelopment Fund (Fund 38) to account 4189-38-197-06 (professional services-LART) in the amount of $17,000. 17. APPROPRIATION OF FUNDS AND AWARD OF CONTRACT FOR FINANCIAL CONSULTING SERVICES RELATED TO THE TOWN CENTER PROJECT. Recommended Action: That the Cypress Redevelopment Agency Board find it is in the best interest of the Agency to dispense with the RFQ process based on vendor's previous work within the City, and award the contract to Keyser Marston Associates, Inc., to provide financial consulting services related to the Town Center Project plan. It is further recommended that the Cypress Redevelopment Agency Board appropriate funds from the fund balance of the Los Alamitos Race Track Project Area Redevelopment Fund in the amount of $30,000 into Account 4189-38-197-06 (Other Professional Services) for conducting financial feasibility analyses of potential commercial and retail uses proposed under the Town Center Project plan. ORAL COMMUNICATIONS The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency provided that no action may be taken on off-Agenda items unless authorized by law. Speakers are requested to limit their comments to no more than five minutes each. ITEMS FROM CITY COUNCIL MEMBERS · Reports on Committee Assignments · Other Items ITEMS FROM CITY MANAGER November 13, 2000 Page 9 ADJOURNMENT The next meeting will be a Regular Meeting, to be held on Monday, November 27, 2000, with a Workshop Session beginning at 5:30 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 9th day of November, 2000. Jill R. Ingram-Guertin, City Clerk IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (7'14) 229-6683. NOTIFICATION BY NOON ON THURSDAY, NOVEMBER 9, 2000, WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THIS MEETING.