Minutes 78-05-15MINUTES OF AN ADJOURNED REGULAR MEETING
OF THE CYPRESS CITY COUNCIL
HELD
May 15, 1978
1
The adjourned regular meeting of the Cypress City Council was called
to order at 7:40 p.m. on Monday, May 15, 1978 in the Administrative
Conference Room of the Cypress City Hall, 5275 Orange Avenue, Cypress,
California, Mayor Donald Hudson presiding.
PRESENT:
ABSENT:
Councilmembers Evans, MacLain, Rowan and Hudson
Councilman Lacayo
ORAL COMMUNICATIONS: Mayor Hudson asked if anyone wished to speak
in regard to any matter not on the agenda. No one wished to speak.
CONSIDERATION OF RESOLUTION OF COMMENDATION FOR ELIZABETH STRAUSS:
It was moved by Councilman Rowan and seconded by Councilwoman MacLain
to adopt the following Resolution by title only, title as follows:
RESOLUTION NO. 1981
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CYPRESS COMMENDING CITY ATTORNEY ELIZABETH
STRAUSS FOR HER OUTSTANDING SERVICE TO THE
CITY OF CYPRESS.
The motion unanimously carried by the following vote:
AYES:
NOES:
ABSENT:
4 COUNCILMEMBERS: Evans,
0 COUNCILMEMBERS: None
1 COUNCILMEMBERS: Lacayo
MacLain, Rowan & Hudson
CONSIDERATION OF LEGISLATIVE BULLETIN #17-1978 FROM THE LEAGUE OF
CALIFORNIA CITIES~ DATED MAY 5~ 1978: The City Manager presented
a report dated May 12 describing SB 1927 relating to Police and
Mandatory State Certification, and AB 2326 relating to hearings
before the Community Release Board.
Following discussion, it was moved by Councilman Rowan, seconded
by Councilwoman MacLain and unanimously carried to direct the staff
to prepare a response for the Mayor's signature to the appropriate
officials expressing the City's opposition to SB 1927 and the City's
support of AB 2326.
COMMISSION APPOINTMENTS: The City Manager stated this matter was
continued from the last meeting to allow the Council to discuss an
approach for Commissions. He reported the City Charter, Section
802, deals with Commission appointments and terms and states that
appointment and removal must be by a majority of the Council.
The Council discussed the matter of selecting Commissioners and the
restrictions of the Brown Act. Councilman Rowan distributed a
proposal which he prepared regarding an annual reaffirmation of
Commission appointments which he felt was consistent with past
Council discussion and objectives. Mayor Hudson recommended that
the Council develop evaluation criteria for Commissioners. The
Council reviewed the application form for appointive positions and
the employee evaluation form. Councilwoman Evans suggested several
questions for the Commissioner questionnaire. Councilwoman MacLain
stated she developed similar questions but hers were tailored to
the individual commissions.
City Council Minutes May 15, ±~/~
It was moved by Councilman Rowan, seconded by Mayor Hudson and
unanimously carried to appoint Councilwomen Evans and MacLain to
a subcommittee to prepare a questionnaire for Commission applicants,
and that the remainder of the Council provide input.
The Council discussed Councilman Rowan's proposal. Councilwoman
Evans recommended that specific evaluation criteria be developed
as well as criteria for removal from office. She indicated she did
not favor an annual blanket review of all appointments but felt a
review should be made if there are problems with a Commissioner.
She favored an on-going review process and a regular schedule of
joint meetings to provide inter-change between the Council and Com-
missions. She stated the Chamber of Commerce should be included.
Mayor Hudson indicated he favored an annual review and stated this
would not preclude interim evaluations. The City Manager stated
the employees affected under Councilman Rowan's proposal were the
City Manager, City Clerk, City Attorney, City Treasurer and City
Auditor. The Council further discussed methods of evaluating
Commissioners. Councilwoman MacLain suggested criteria dealing
with items such as the attendance record of Commissioners and
whether they contribute to the discussion at meetings.
Mayor Hudson recommended that before the Council acts on a policy
it hold a work session with the Recreation and Park Commission and
Arts and Cultural Commission to establish current priorities,
discuss problems, and to get input on how the Commissioners view
appointments and the review process. He suggested a meeting with
the Recreation Commission for June 13.
It was moved by Mayor Hudson, seconded by Councilman Rowan and
unanimously carried to schedule a joint meeting with the Recreation
and Park Commission for June 13 and transmit Councilman Rowan's
proposal to the Commissioners to obtain their input on the Com-
missioner selection and review processes.
RECESS: Mayor Hudson called a recess at 9:05 p.m. The meeting
was called back to order at 9:17 p.m. with Councilman Lacayo absent.
BUDGET WORKSHOP: The City Manager stated that the Council received
budget summary material which identifies staff's budgetary concerns
and discusses items such as capital projects and capital outlay. He
reported the staff estimated a fund balance of $747,075 and that
the budget was prepared according to the Behr bill limitations.
He stated the special sales tax revenue is not reflected in the
budget. The City Manager reviewed the proposed uses of Revenue
Sharing funds and explained a change dealing with the Katella Avenue
project. He reported that the Katella project was not approved by
the AHFP Committee and therefore staff recommended that the
$105,250 of Revenue Sharing funds proposed to fund the ,roject be
placed in an unallocated reserve. The total unallocated funds
would be $i95,250. The staff reported that since the Katella
project involved Revenue Sharing funds and 2106 Gas Tax Funding,
its disapproval will free Gas Tax Funds to cover the $90,000 cost
for the Lincoln-Coyote Creek storm drain. The Public Works Director
reported that the Katella project met the eligibility list but did
not meet the priority list.
Mayor Hudson expressed concern over the City's inability to receive
EDA grant funds and he stated citizens will be overtaxed if they
pay for these improvements. He stated the City is being penalized
because it does not meet the unemployment criteria yet the City is
providing employment through development and a sound tax base and
meeting Federal objectives on its own.
The Council agreed to authorize the Mayor and City Manager to
pursue EDA grant funds for the capital improvements required to
encourage industrial development of the property near Katella and
Walker.
-2-
City Council Minutes May 15, 1978
The Council held further discussion regarding this project. The
staff reported that the property owner was unaware of the unavail-
ability of EDA funds and the agreement with the City would probably
have to be renegotiated. The Public Works Director suggested that
the City withdraw its request for funds from the Orange County
Flood Control District and reapply next year. The staff indicated
that the property owner can begin development on other portions
of the industrial property. Councilman Rowan felt a determination
should be made as to how the City will benefit by the project
before it allocates any funds.
Councilmen Rowan and Hudson stated they favored the unallocated
reserve and Mayor Hudson suggested that the reserve could be used
towards the projected 20 year capital improvements or to help
reduce taxes. Councilwoman MacLain favored using the reserve
funds for the capital improvements on the industrial property, or
else to include them in the operating budget. Councilman Rowan
recommended that the Council establish a priority list for the
reserve funds.
The City Manager reviewed several items in the department budgets
including the Tanglewood alley sweeping pro~ram, the Carob Street
fence, the Police Department computer, the update of the Housing
and ],and Use Elements of the General Plan, the classification
study, and a proposal for a City Council/Team building study.
The City Manager asked if there were questions on these items.
Mayor Hudson asked for a budget estimate for providing saddles on
uti]~ ty poles for community promotion purposes. The Council dis-
cussed the Lighting District taxation and Mayor Hudson recommended
that the Council discuss the possible elimination of this District
after the June election. He suggested that the Council members
contact staff if they have questions on the budget.
The City Manager advised the Council that they have the option of
adopting a real estate transfer tax prior to July 1. The Council
directed the staff to prepare the necessary documentation on a
real estate transfer tax for their review.
ADJOURNMENT: Mayor Hudson adjourned the meeting at 11:15 p.m.
MAYOR OF T CITY OF CYPRESS
ATTEST:
CITY CLERK OF THE CItY OF CYPRESS
-3-