Loading...
Minutes 78-06-13MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CYPRESS CITY COIINCIL HELD ,June 15, 1978 l'hc adjourned regular meeting of the Cypress City Council was called to order at 7:40 p.m. on Tuesday, June 13, 1978 in the Assembly Room of the Cypress Community Center, 5700 Orange Avenue, Cypress, California, Mayor Donald ttudson presiding. PRESENT: ABSENT: Councilmembers Evans, Rowan and Hudson Councilmembers 1,acayo and MacLain Also present were City Manager/City Clerk Darrell Essex and Finance Officer Lee Powell. Mayor Itudson announced that the meeting was a joint meeting with the Cypress Recreation and Park Commission and he requested that the Chairman call the meeting to order. Chairman Robert Simmons called the Recreation and Park Commission meeting to order at 7:41 p.m. and the following Commissioners were in attendance: PRESENT: ABSENT: Commissioners Boykln, Christensen, Swain, Yates and Simmons Commissioner t4cltugh Hamilton, Also present were Recreation and Parks Director Charles Bryant and the Following staff members: DeCarlo, Morad, Thomas and Nhite. I'I,I!D(iE OF AIA, IiC1ANCE: Chairman Simmons led the pledge to the flail. /:OUNC]I, WOMAN MACLAIN ARRIVED AT 7:43 P.M. Ni'AI:F REPORTS & DISCUSSION: The Recreation and Park Director slaled he would present an oral report and update on Recreation and Parks later in the meeting, lle requested Formal acceptance of a ~31)l) donation from the Women's Club of Cypress for the Parcourse which ~ras made available through the efforts of Mrs. Boykin. It was moved hy Councilman Rowan, seconded by Councilwoman Macl,ain and unanimously carried to accept the $300 donation from the Women's Cilab of Cypress for the purpose of helping with the construction oE the Parcourse in Cypress. lhe Recreation Director stated one of the discussion items For the joint meeting was the evaluation of Commissioners as proposed by Councilman Rowan, Mayor ttudson asked for an explanation of changes due to the impact of Proposition 13. Based on the June 12 City Council meeting, Councilwoman HacLain spoke on the Recreation and Park District staff reductions. She asked that a chart be prepared which compares the 1975 rind 1978 assessed valuation. The Mayor spoke relative to attempting to demonstrate the positive aspect of what has been preserved rather than what has been cut, looking at long-term programs that have been maintained. Council- man Rowan felt most people do not understand the ramifications of Proposition 13. Commissioner Swain spoke relative to public atti- tude to the large increase in Recreation and Park fees. With regard to Commissioner evaluation, Councilman Rowan explained h~s proposal and all ramifications involved in having appointed Commissioners and how they would be reviewed when their term expires. City Council Minlltes June 1'3, 1978 He stated this was consistent with the evaluation of City and Dis- trict employees at a given point in time and he suggested a policy for reaffirmation of appointed Commissioners. He proposed that a majority Council vote would reaffirm a Commissioner's appointment. The Commissioners held discussion on the proposal. Commissioner Boykin stated he generally had no objections to the proposed policy. Commissioner Swain was concerned about placing too many restrictions on interested Commission applicants. She noted that persons volun- teer to serve and the policy should allow for new ideas and input. Chairman Simmons pointed out that in cases where a Commission meets only monthly, it takes awhile for Commissioners to become acquainted with their role and this is usually done during their first year on Commission. Mayor Hudson cited reasons for the need for evaluations and one was to determine whether a person was a non-contributing Commission member. He commented on Brown Act restrictions. He stated the City Council discussed the possibility of eliminating City Commis- sions. Councilwoman Evans asked the Commissioners for their opinion on the importance of the Commission and stated this factor was important in determining whether the Commission should continue to exist. Commissioner Hamilton felt the Commissioners were non-political and can consider issues objectively. Chairman Simmons stated the Commission can consider problems presented by residents prior to their coming before the City Council. Commissioner Swain commented that persons are becoming more comfortable in approaching the Com- mission with their concerns. Discussion followed relative to the costs involved in having a Commission and the setting of priorities with available funds. Chairman Simmons spoke relative to the advan- tages of holding joint meetings with the Council and felt they should be conducted more often. Commissioner Christensen spoke in opposition to the annual evaluation of Commissioners. The Recrea- tion and Park Commissioners determined that Commissioner evaluation was a City Council problem which they should solve. The Recreation and Park Director explained the Recreation programs and staff positions which were either reduced or eliminated as a result of passage of Proposition 13. He reported that no full-time employees have been affected at this point and one of the reasons for the early lay-offs of part-time employees was to place them in the job market early. He stated most of the part-time employees have found employment elsewhere. The Recreation Director briefly described the changes in the Park Division regarding personnel and the watering schedule. The Director agreed to investigate whether there is a source of effusive water and the possibility of applying for a Federal grant. He explained that jobs are being completed ahead of schedule while the personnel are still available so that if personnel cuts are made later these jobs will be done. Commis- sioner Swain spoke on reduced vandalism due to the Park Rangers. The Recreation Director continued the explanation of the status of various projects such as walkways and tennis courts. He reported he discussed league costs with a committee of league presidents including alternate methods of maintaining playing fields. He stated fixed league costs are electricity and water. He stated the District is trying to save costs now so that the District can con- tinue to operate as long as possible without further employee lay- offs. The Finance Officer reported that the monthly cost to operate the Recreation and Parks District is $75,000 to $95,000. He stated if no monies are received from the property tax, then funds will run out by February, 1979. He reported that $22,000 is the annual watering cost. --2-- the City Council Minutes June ]3, 1978 Councilman Rowan asked whether water rights are owned on City/ District property. He stated he may have access to well drillers and he requested an investigation by staff. The Council and Commission discussed means to save dollars which included: charging for tennis court use, operatin~ bingo games, charging teams which register for drop-in gym programs, and charging for use of the multi-purpose room at Arnold/Cypress Park. Assistant Director DeCarlo reported that pinball and snack machines bring in approximately $200 per month. He stated that based on 15 hours per week, the Youth Center can be self-supportin~. He stated special interest clubs will also be self-supporting. Relative to the Recreation brochure fees after Jarvis, out-of-district residents fees were discussed. Commissioner Boykin reported that in the City of Southgate new facilities are open only to residents who pay an annual per person fee and a maximum fee per family for use of gyms, and there is an additional fee for handball and racquet- ball conrts. The Mayor questioned the use of facilities for outside groups. CONSIDERATION OF BLOCK GRANT APPLICATION FOR AN ADDITION TO THE MULTI-PURPOSE man Rowan and Resolution by ROOM AT ARNOLD/CYPRESS PARK: It was moved by Council- seconded by Councilwoman Evans to adopt the following title only, title as follows: RESOLUTION NO. 91 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS ACTING AS THE EX OFFICIO BOARD OF DIRECTORS OF THE CYPRESS RECREATION AND PARK DISTRICT, i SUBSIDIARY DISTRICT OF THE CITY OF CYPRESS, APPROVING THE BLOCK GRANT APPLICATION FOR GRANT FUNDS UNDER THE URBAN OPEN SPACE AND RECREATION PROGRAM. The motion unanimously carried by the following vote: AYES: 4 COUNCILMEMBERS: ]ivans, MacLain, NOES: 0 COUNCILMEMBERS: None ABSENT: 1 COUNCILMEMBERS: Lacayo Rowan & Hudson CONSIDERATION OF SENIOR CITIZENS CLUB MEETING FEES: The Commission and Council discussed charging the senior citizens for meeting room use as is done for other groups and a motion by Commissioner Christen- sen that the Senior Citizens Club be charged $.25 per person attending the meeting was seconded and unanimously carried. It was moved by Councilwoman MacLain, seconded by Councilman Rowan and unanimously carried to provide that if any group requires an excep- tion the fee will be subject to review in the future. CONSIDERATION OF FAMILY DAY: The Recreation Director inquired if the Council wished to continue the Family Day program. Assistant Director DeCarlo reported on the progress of Family Day planning and stated the total costs involved were $1800. The Recreation Commission felt other community organizations should be involved in these activities, that staff would coordinate the efforts, and revenue could be generated by charging for space. The City Manager also requested direction relative to the Christmas Sing program. Councilwoman Evans suggested that the committee which coordinated the May Festival could be approached to coordinate the Family Day activities. The Recreation Director sug- gested the possibility of soliciting commercial recreation groups to purchase advertising in the District brochure. ADJOURNMENT: Evans and unanimously carried Tuesday, dune 20 at 7:30 p.m. ATTEST: It was moved by Mayor Hudson, seconded by Councilwoman to adjourn the meeting at 10:50 p.m. to the Administrative Conference Room. MAYOR O~ TH[ CITY OF CYPRESS / CItY CL~RK 0~ T~E CI~ ©~ CYPRESS -3-