Minutes 78-10-02* ~INIITI!S OF AN ADJOURNED REGULAR MEETING OF
TIlE CYPRESS CITY COUNCIL
ttELD
October 2, 1978
The adjourned regular meeting of the Cypress City Council was called
to order at 7:40 p.m. on Monday, October 2, 1978 in the Administra-
tive Conference Room of the Cypress City Hall, 5275 Orange Avenue,
Cypress, California, Mayor Donald Hudson presiding.
PRESENT: Councilmembers Evans,
and Hudson
ABSENT: None
Lacayo, MacLain, Rowan
CONSIDERATION OF CITY OF CYPRESS REVISED 1978-79 BUDGET: The City
Manager presented a report dated September 30 which transmitted the
final revised 1978/79 City budget and reports on revenue and expend-
iture projections, a personnel summary and salary ranges, long-range
fiscal planning, and departmental reports outlining options available
to reduce budget costs. The City ~{anager reported the departmental
recommendations are not yet incorporated in the budget although
several have been partially initiated, the budget reserve does not
exceed the 5% Figure, and the budget does not include revenue sharing
or St~lte surplus funds.
[t was moved by Mayor Hudson and seconded by Councilwoman Evans to
approve the revised 1978/79 City budget. The Council held discussion
on the motion and specifically regarding the reserve and funding of
the Lighting District. The motion unanimously carried.
Mayor Iludson suggested that the Council consider completing the
landscaped medians capital improvement projects on Lincoln, Valley
View and Katella which were previously curtailed becanse of Proposi-
tion 13. The staff reported on estimated costs for the projects,
maintenance requirements and landscaping alternatives, and funding
r~ossiEilities. Councilman Rowan suggested the investigation of an
assessment district as a means to finance the projects. The City
Council requested that the staff prepare a re¢ort on the landscaped
median capital improvement projects and include an investigation of
an assessment district.
CONSIDERATION OF A PROPOSAL FOR THE DESIGN AND INSTALLATION OF A
WORK MANAGEMENT SYSTEM: The City Manager presented a report dated
September 30 which transmitted a pronosal from the firm of Kapner,
Wolfberg and Arlich, Inc. to install a work management system in
the Public Works and Park Maintenance Divisions. Mr. Essex intro-
duced Mr. Sylvan Kapner and b]r. Steven Street of the firm who made
a slide presentation describing their proposal. They responded to
questions from the Council regarding implementation of the system
in the City.
RECESS: Mayor Hudson called a recess at 9:30 p.m. The meeting was
called back to order at 9:4~ p.m. with all Councilmembers present.
The Council continued discussion of capital
The City Manager stated staff would pre,are
of the projects.
improvement projects.
a prioritized listing
The City Council reviewed the departmental reports which suggested
alternatives to reduce costs. The staff doscribed the alternatives
relating to: the reduced schedule for repainting street lane striping,
the reduced service level in the City garage, and the impact of
reorganization of personnel in the Engineering Division and Planning
Department. The City Council suggested that a member of the Police
Department lock the Council Chambers after Council meetings to elim-
inate the custodian's over-time expense. The Council requested that
City CImnci] Minutes Octo~er 2, 197~
the Police Department report be considered as a separate item and
asked that the report include: the pros and cons on the use of
Police motorcycles, an analysis of using non-sworn personnel for
certain police functions, nnd an opinion from the City Attorney
regarding the City's and School District's responsibilities and
liabilities relating to crossing guards. The City Hanager requested
that the Council delay consideration of the report on the Engin-
eering Division reorganization until the Public Works Director
is able to respond to questions from the Council and he stated
this report will include an analysis of the Traffic Engineer's
function. In regard to the discussion of the Zoning Inspector's
function, the Council requested that staff present its report re-
garding the inventory of non-conforming signs, and Councilman Rowan
suggested that this may be a matter for a public hearing. The
staff commented on other alternatives in the department reports
which they planned to implement or which have been initiated in
the areas of: City elections, staff development, community promo-
tion, records management and accounting transactions. Councilwoman
Evans asked for a report on the possibility of combining the city
newsletter with the recreation program brochure. Councilman Lacayo
recommended that the Council seriously consider purchasing a mini-
computer or tying in with computer systems such as at UC Irvine.
Thc Couecil considered the proposal by the National League of Cities
to increase membership fees in order to purchase an office building.
It was moved by Councilman Lacayo, seconded by Councilwoman HacLain
and unanimously carried that the City withdraw membership in the
National League of Cities and notify the League that the Council
objects to the doubling of the membership fee.
The Council also discussed renewal of membership in the Santa Ana
River Flood Protection Agency. Councilman Lacayo objected to con-
tinning membership based on his concern that the Agency would con-
tinue to grow and was becoming another layer of government. Mayor
Hudson reported the intent was to place the construction nroject on
the Federal omnibus bill in 1980 and cities' support was important
at this stage. He felt it would be more appropriate to drop member-
ship if the project is not included in the omnibus bill, and he
soggested that the City continue membership for another year.
it was moved by Mayor Hudson,
unanimously carried that the
fox' another one year period.
seconded by Councilwoman MacLain and
City continue membership in the SARFPA
The Council continued discussion regarding the proposal for a work
management system.
It was moved by Councilman Lacayo and seconded by Councilwoman
MacLain to receive and file the proposal.
Councilman Lacayo recommended that the City Manager undertake an
inspection of the various departments to get an insight into all
City operations and employee functions, and that the Council then
consider his recommendations in a work session. He noted the depart-
mental reports demonstrated methods to save without the need for a
consultant. Mayor Hudson stated the consultant's report suggested
management techniques which the City could implement but he felt
an in-house examination of City operations would not provide the
best results.
The motion to receive and file the proposal unanimously carried.
Councilman Lacayo moved to direct the City Manager to return with
a sabbatical work plan for his department visits and visits with
other cities. The motion was not seconded. Following further
discussion of this matter, th~ Council directed the City Manager
to present his recommendations on the study of City operations.
-2-
(?ity Counci I Minutes October 2, 1978
126
Councilwoman blacLain requested that the Council read the in£orma-
tion From LAFCO on special districts and that the City Manager poll
the Councilmembers for their comments.
AD,JOURNMENT: It was moved by Councilman Rowan, seconded by
Councilman Lacayo and unanSmously carried to adjourn the meeting
at 11:55 p.m.
MAYOR OF Tfit~ CITY OF CYPRESS
AT'lEST:
CITY CL~I~K' O~ ~}~I~Y OF CYPRESS
-3-