Minutes 79-01-29~.IINIJTES OF AN ADJODRNED REGIILAR MEETING
OF THE CYPRESS CITY COUNCIL
IIELD
January 29, 197q
The adjourned regular meeting of the Cypress City Council was called
to order at 7:40 n.m. on Monday, ,January 29, 1979 in the Administra-
tive Conference Room of tile Cypress City ttall, 5275 Orange Avenue,
Cypress, California, Mayor Donald Hudson presiding.
PlIESENT: Councilmembers
and Ifudson
ABSENT: None
Evans, Lacayo,
MacLain, Rowan
REVIEb' OF PRIORITY LIST FOR PDBLIC FACILITIES PROJECTS: The City
~ia]aager- reported that consideration of the list, prepared by the
Administrative Coordinating Team, was continued from the CounciI's
last budget workshop in October and the only project deleted from
the list by the staff was tbe Police Facility. Mr. Essex reported
that there are sufficient funds in this year's budget to finance
the next three highest priorities whicb were: the Building Depart-
merit medification which inclodes storage facilities for records and
plans $4,000; modification of the Police l)epartment kitchen
$~,(}{)D; and the Civic Center economizers - $59,00{~, The staff
further reported on the need to provide parking lot lighting and
described the Council Chamber air conditioning project. They
indicaled there are sufficient funds for both of these nrojects.
It was moved by Councilwoman Evans, seconded by Councilwoman MacLain
and unanimously carried to approve budget expenditures for the above
five projects.
REVII!I~ OF ENGINEERING DIVISION FUNCTIONS: The City Manager
;Tepertcd that the staff previously transmitted materiaIs regarding
grants, a summary of various functions in the Public Works Division,
projects being performed and a review of the Traffic Enginoering
services for the Council's consideration. The Public Works Director
described the reorganization in the Division which followed the
termination of an Assistant Civil Enginoer and an Engineering Aide
and the resulting impact on I) ivision operations. }te also reported
*,h~t, duc to the termination of a CETA Draftsman, other staff members
are perPorming ,,enial type jobs which is counterproductive, and he
indicated a regular replacement position would bo requested. Mr.
Schat z~der reported that the Council did approve the landscaning of
median islands subjoct to further study of a method of funding and
a plan fox' maintenance costs to be returned to the City. He reported
that establishment of an assessment district was possible either
under a 1915 Act or 1972 Lighting and l,andscaping Maintenance Act.
He stated he has not proceeded with this project because of a lack
ef funds and uncertainty of the employee level due to the hiring
freeze and elimination of CETA. lte stated the staff was attempting
to determine critical staff positions. The City Manager recommended
that the Council schedule a workshop to discuss the new bndget and
CHTA impl [cations. tlc stated staff was prepar]n~{ to make a presen-
ration on the impacts of CETA, Proposition 13 and the hiring freeze
to help the Council determine service levels.
The City Council agreed to schedule a workshop meeting for Monday,
February 5 at 6:00 p.m. to discuss the budget.
REVIEW OF POLICE DEPARTMENT SERVICE LEVELS: Chief Duke presented
a report to the Council on the Police Department's organizational
structure and service levels. He reported the Department is at a
minimum level of officers and has maintained the same low ratio of
officers pcr capita since 1973. He reported on operations which
City Council Minutes
,January 29, 1979
211
would be impacted by employee reductions such as the Ride Along
Program, Fingerprinting, assistance on calls to the Fire Depart-
ment, response to non-injury accidents, Race Track security, and
crossing guards. Chief [)tike commented on the response time of
officers and matter of report writing. The Council suggested that
non-sworn personnel be used for such clerical functions. The Council
discussed the areas mentioned with Chief Duke. lle recommended that
the Council address the issues of the sweeping day parking prohibi-
tion and crossing guards. The Council requested the background
statistical data and costs for these programs.
RE/~ESS: .... The Mayor called a recess at 9:55 p.m. The meeting was
called hack to order at 10:05 p.m. with all Councilmembers present.
REVIEW OF PROPOSITION I3 BL/IE RIBBON COMMITTEE RECOMMENDATIONS:
Councilman Rowan stated it would be helpful to see a recap of the
Committee's report which compares each Committee recommendation
with the staff's recommendation. Mayor iIudson recommended that
the Committee members who prepared reports be given a copy of
staff's report prepared in response to the Committee's recommenda-
tions. Councilman Rowan recommended that the follow-up meeting
be held between the subcommittee on Recreation and the Recreation
staff and Commission to determine the rationale behind their recom-
mendations. The Council recommended that the Committee report be
considered in next year's budget sessions and that no further Com-
mittee meetings be scheduled.
It was moved by Councilwoman Evans, seconded by Councilwoman MacLain
and unanimously carried to receive and File the Committee's report.
CONEER}iN(TE ATTENDANCE POEICY: The City Manager requested a policy
determination from the Council on over-night attendance at conferences
and asked if the Council wished to be advised of individual conference
requesls. Ile stated that granting some department heads' requests
for priority conferences would be within the budget. The Council
recemmcnded that the requests remain as Consent Calendar items to
allow an opportunity for public input and they asked to be advised
if stal;f experiences any problems with this procedure.
~ayor Iludson reported that the Santa Aha River Flood Protection
Agency will make a presentation in Washington on March 4-6 and the
National League of Cities Conference will be held at that time. lie
expressed his desire to represent the Agency. The Council discussed
the Mayor's attendance, Mayor ttudson requested that the staff deter-
mine the costs invoIved and place the item on the next regular
agenda Eor Council action.
WORK MANA(;EMENT SYSTEM STUDY: The City Manager reported that this
matter has been deferred because of his participation in meet and
confer sessions, tle reported that he would be meeting with a staff
member from the City of Montebello at the City Managers' conference
[n Monterey on this subject.
1979-80 BUDGET CALENDAR: The City Manager stated the issue of CETA
will he an agenda item for the next budget workshop.
The City Manager stated the Council received a letter from the
Cypress School Board requesting a meeting for Eebruary 14. The
Council requested that the City Manager attempt to schedule a
meeting with the School Board for February 21 or 28.
The City Manager reported the Council received a letter From the
Chamber of Commerce regarding the May Festival. Mayor Hudson recom-
mended that the item be placed on the next agenda for discussion
with the Chamber. Councilman Lacayo recommended that league repre-
sentatives be invited to discuss the matter.
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Cit~nei! Minutes January 29, 1979
It was moved by Mayor lludson to notify the Chamber Board of Directors
that it is the Council's intent not to allow a carnival to be held
at Oak Knoll Park because it is an inappropriate activity for the
playing Fields and the City cannot assume the maintenance costs.
The motion died for lack of a second.
The City Council directed the City Manager to meet with the Board
to discnss the possibility of alternate sites for the festival such
as the Race Track or a school site and to present the City's costs
for the festival and they requested that he report back at the next
budget meeting.
The Council discussed the matter regarding
next hudget meet lng.
recognition of past
on this item for the
The Mayor requested that the Non-Conforming Sign Study be placed
on the next regular agenda.
Chief Duke advised the Council that the Officer of the Year dinner
was schedoled for Saturday, May 5.
The Mayor requested that the discussion of revenue mortgage bonds
be placed on the agenda for the next budget meeting.
AI,JOUI{NXlI!NT: The Council adjourned the meeting at I1:00 p.m. to
~]ond~J,v-~ PWe~ruury S at 6:00 p.m. in the Administrative Conference
Room.
ATTEST:
. A R OF TIIFFFCITY OF CYPRF?3S
- - -/-~, ~' * z< d~/ : ~ d~
CITY CI, ERK OF TIIE CITY OF CYPRESS
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