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Minutes 79-05-09MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CYPRESS CITY COUNCIL HELD May 9, 1979 The adjourned regular meeting of the Cypress City Council was called to order at 7:37 p.m. on Wednesday, May 9, 1979 in the Administrative Conference Room of the Cypress City Hall, 5275 Orange Avenue, Cypress, California, Mayor Howard Rowan presiding. PRESENT: ABSENT: Councilmembers Evans, MacLain & Rowan Councilmembers Hudson & Lacayo The City Manager reported that the Council was provided with a copy of the Mayor's letter to service stations within the City in response to the County's action with regard to the gasoline shortage. He reported that the City was notified of a 20% reduction in its allocation of gasoline and that staff was exploring the reasons for the reduction and attempting to get an increased allocation. He stated the staff is monitoring weekly the use of City vehicles and departments are conserving gas. COUNCILMAN HUDSON ARRIVED AT 7:45 P.M. The City Manager reported that he did not approve requests from the City of Los Alamitos and the street sweeping contractor for a shared gas program. Councilman Hudson asked if staff had considered a 10 hour per day, four day work week for City employees as a means to conserve energy. The City Manager felt there would be operational difficulties with this program. The City Manager asked if the Council wished to place on the next agenda consider- ation of the Legislative Conference on May 21. Councilwoman MacLain reported that the Orange County Division of the League on May 10 will discuss sending representatives to Sacramento to discuss with legislators issues having the greatest impact on cities such as: taxing, reserve police officers and binding arbitration. Councilwoman MacLain reported that May 24 was their target date to meet with legislators and she indicated she did not plan to attend the Legislative Conference. The City Manager reminded the Council that they previously authorized the attendance of Councilwoman MacLain and himself in Sacramento. Councilwoman Evans suggested that reduced airline rates may be available if reservations are made two weeks in advance. The Council held further discussion regarding the various resolutions under consideration pertaining to the long-term financial solution for cities. The City Manager advised the Council of a breakfast meeting on May 15 in Santa Ana with Congressman Patterson on Federally assisted housing programs and a conference on inflation presented by SCAG on May 16 in Los Angeles. The City Manager asked if the Council wished to take action on the non-conforming sign survey which has been deferred for three months and place this on the next agenda. It was moved by Councilman Hudson, seconded by Councilwoman MacLain and unani- mously carried to table the matter regarding the non-conforming sign survey. The City Manager reported that the mortgage revenue bond program was now a low priority project because of the impact of HR 3712. Mayor Rowan requested that this matter be placed on the May 14 agenda so that a report may be made at the meeting. BUDGET WORKSHOP: The City Manager presented the Council with budget information which included: an annual tax code analysis, revenue and expenditure summaries, reports on manpower requirements, major budget program adjustments, capital projects and a proposed format of a budget document for public review. Councilwoman MacLain requested information regarding the reassessment of proper- ties by the Orange County Assessor. City Council Minutes May 9, 1979 The City Manager presented another report on the status of Revenue Sharing funds and reported that at the revenue sharing hearing, he announced the allocation of $2]5,000 for the Police Department operating budget. He stated the $215,000 must be spent the next fiscal year because the City can accumulate only two years of allocations. The City Manager reported that $215,000 of General Funds will be allocated for street maintenance programs. He indicated the Public Works Director p~epared an analysis of what work could be accomplished. Mr. Schatzeder explained a map ~howing which streets require slurry seal, oil treatment or heater remix work. He stated the work proposed would get the programs back on cycle. The City Manager stated that if the Council agrees with the plan then he will request authorization at the May 14 meeting to proceed with award of contract for the lleater remix work in order to complete the work this summer and take advantage of t}~e present contract costs. The staff reported the heater remix work could begin by June 4 and the remaining work could be undertaken after July 1. It was moved by Councilman Hudson, seconded by Councilwoman MacLain and unani- mously carried to direct staff to place on the May 14 agenda consideration of the award ~f contract for the heater remix program. T~ City Manager reviewed the expenditure summary which showed a decrease from last y~ar, and the manpower requirements report. He reported that part-time personnel will be used to replace full-time positions to offset the loss of CETA which will end October 30, and that Chief Duke has agreed to hire non-sworn personnel to perform certain work that does not require sworn personnel. Council- man Hudson recommended that the budget document explain the part-time positions which are created in terms of their equivalency to full-time positions which are ~ep]accd. The City Manager summarized the report on major program budget adjustments. With ~egard to the proposed elimination of the tree replacement program, the Council requested that staff investigate the possibility of the City contracting with a private nursery to perform the tree removal at the property owner's expense. Mr. Schatzeder recommended that the replacement program be administered by the City. He estimated the tree replacement cost at $60.00. Councilman Hudson asked t]~at staff investigate the property owner's responsibilities with regard to r~placing a tree or filling in the treewell. With regard to the proposed transfer of fhe S~hool Resource Officer to patrol duties, Councilwoman Evans recommended that the Police Department negotiate with the school to have them pay these costs, or seek other funding sources. The City Manager reviewed the 1979-80 proposed capital projects list and proposed format of the budget document. He indicated that two documents will be prepared; one will be the operating budget for Council review and another budget document will be prepared which is more understandable for the public and which explains thc City's financial picture. Councilman Hudson recommended that the Recreation and Parks programs be included in a separate document and that the Recreation budget contain a map of the District on the cover to show the extent of the D~str~ct. The Finance Officer described the format and content of the budget document which will be prepared for public review. The Clty Manager reported that staff was working on a presentation on "Making Proposition 13 Work" which will show in detail what the City has done following the passage of Proposition 13. The City Manager requested that the Council schedule an executive session meeting to discuss personnel matters relating to the Recreation and Planning Departments. The Council agreed to schedule the meeting for Wednesday, May 23 at 7:30 p.m. in the administrative conference room. Mayor Rowan reported that he held a meeting with Recreation Commissioners Hamilton and Boykin to discuss their concerns regarding the Commission's participation in the Recreation District reorganization study. They expressed concern over pre- conceived decisions by the Council and felt their efforts would be fruitless if they are not able to provide input before final decisions are made. Mayor Rowan reported that he advised the Commissioners that the Council had not taken any final action on the matter. The City Manager indicated that he was following a standard procedure in conducting the study and that the Recreation staff was pro- viding him with information. He stated he would have a further report at the personnel meeting. -2- May 9, 1979 Mayor Rowan asked for clarification of nominations for League appointments. Councilwoman MacLain reported that the City Selection Con~nittee appointed both nominees to the two positions on the Criminal Justice Council. The Council agreed to support Mayor Vardoulis of Irvine as the nominee to the Transportation Commission. With regard to the nomination to the Orange County Transit District, Councilmembers MacLain and Rowan supported Councilman Holt of Placentia. Mayor Rowan recommended that the Councilmembers present at the League meeting can discuss this appointment. ~e Council held further discussion regarding the long-term financing plan for cities. Councilman Hudson recommended that the Council send a communication to the State legislators which identifies the particular problems of Cypress and describes the impact on the City of the long-term financing proposals. ADJOURNMENT: Mayor Rowan adjourned the meeting at 10:27 p.m. MAYOR OF THE CITY OF CYPRESS ATTEST: CITY CLERK O?"THE ~ITY/OF CYPRESS -3-