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Minutes 79-10-15MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CYPRESS CITY COUNCIL HELD October 15, 1979 The adjourned regular meeting of the Cypress City Council was called to order at 7:40 p.m. on Monday, October 15, 1979 in the Administrative Conference Room of the Cypress City Hall, 5275 Orange Avenue, Cypress, California, Mayor Howard Rowan presiding. PRESENT: ABSENT: Councilmembers Evans, Hudson, Lacayo & Rowan Councilwoman MacLain At Councilman Lacayo's request, ~?ayor Rowan added an item to the agenda regarding the proposal for a senior citizens center. COIfNCILWOMAN MACLAIN ARRIVED AT 7:42 P.M. Councilman Lacayo discussed his proposal to assign a high priority to the senior citizens project and employ a full-time staff person to work on the project tel obtain all pertinent information and research funding sources. He indicated the project has been under consideration for over three years and there is frus- tration over the lack of progress. He indicated there is a lack of enthusiasm and commitment for volunteer work by the seniors and they are looking for somet~ne to put the project together for them. He felt the information must be receiw~d before the City can proceed with a program or make a determination that the City cannot support the seniors project due to a lack of funding. Councilman Lacayo recommended that the seniors project be organized under a non-profit organizati~ which could become self-supporting. He felt tbat once the project is going, tl~e City could then contribute in-kind services. He recommended that a staff membe~ be authorized to attend the next School Board meeting to discuss the seniors project. 'the City Manager reported that following the October 1 Council meeting he trans- mltted a letter to the Cypress School Board requesting that they withhold a de,:i- sion concerning the Cypress School site until the City completes its study and report on the senior citizens project. The City Manager also reported that he received a letter of resignation from the Administrative Analyst. The Council discussed Councilman Lacayo's recommendation. Councilman Hudson suggested that funding research could be performed under contract by one of the local universities. He recommended that the seniors study inclnde an analysis of the City-owned property to the east of the Civic Center, other potential sites, an evaluation of long-term goals for parks, and an evaluation of total community needs. Councilwoman Evans stated she did not disagree with the proposal but she did not see it as a high priority project at this time. She indicated that ~h~~ questioned the necessity of another facility for the seniors and ~elt they can be accommodated at the Coramunity Center. She felt the functions of the person assigned to the seniors study should also include the productivity study and other special studies. Councilman Lacayo felt it was necessary to act now school sites are available. Councilman Lacayo recommended that Council t:ons~dtCr a seniors housing project at the Cypress School site and he requested a staff report in a month on this possibility. The staff indicated that seniors bousin~ could be included in the proposal for a seniors center at the Cypress School a Federal program could be funded through the County. Mayor Rowan suggested that Supervisor Wieder's office be contacted for assistance. The City Manager stated that if the School Board is willing to make a commitment to make the Cypress School available for the purpose of developing a seniors center and senior~ housing, then the City could deal with the County on that basis. The Council agreed to direct the City Manager to attend the next School Board meeting to communicate the City's interest in the Cypress School for a seni~r citizens center and housing project and to inquire about the School Board's interest in selling the Cypress School facility for this purpose, and that the City Manager report back at the next Council meeting. City Council Minutes October 15, 1979 385 CONTINUATION OF CONSIDERATION OF STREET SWEEPING SERVICES: The staff presented a report dated October 3 which indicated the City had received notice of a 33% increase in its street sweeping contract hourly rate and the report evaluated alternative street sweeping methods. Mayor Rowan reported that the City of Cerritos received the same notification and had extended their contract until further notice and notified the contractor that the Clty would get proposals from other companies to verify costs. The Public Works Dlrector reported that staff saw a demonstration of vacuum street sweepers last week. He reported on specifications and capabilities of the machines and presented slides illustrating their performance. Staff recommended that the City perform street sweeping with City forces and equipment and acquire two sweepers on a lease purchase basis, one machine to be a back-up, and that one maintenance worker be employed to operate the sweeper. Staff reported that there are adequate facilities at the Maintenance Yard for maintenance and storage of the sweepers. It was moved by Councilman Hudson and seconded by Councilman Lacayo to: (1) authorize staff to enter into an agreement with Public Works, Inc., 29 North Olive, Ventura, California, for the lease/purchase with yearly options of two TYMCO "Municipal" Model 600 Airsweepers with listed options, and authorize staff to obtain the best financing rates available to secure the agreement; (2) auth- orize the employment of one maintenance man to operate the equipment; and (3) a~thorize an extension of the contract with R. F. Dickson Company until further aa tiee. Council held discussion on the motion. They inquired about the City's lia- bl]ity with performing street sweeping. The staff felt the City liability would decreased by using City personnel and equipment since the City would have more cc~ntrol. Tk]e Council also inquired about the p~rchase of a demonstrator model strc, et sweeper at a reduced cost. Mr. Scbatzedc, r reported that he had requested writt~n quotation on a demonstrator model. motion unanimously carried. W[tt~ regard to an item in the October 5 Progress Report, Councilwoman MacLain stated she wished to object to Pacific Telephone Company's application to PUC to split the yellow pages for Orange County which would place Cypress' yellow pages in the Fullerton directory. The Council requested that staff prepare a re~olution to be transmitted to the PUC objecting to the application. CONTINUATION OF CONSIDERATION OF EXPENDITURE OF $301~000 IN ADDITIONAL BAIL OUT FjJ_N_D_~ (SB 31): The staff presented a report from the Recreation and Park Director dated September 26 which outlined 11 recommendations of the Recreation and Com- munity Services Corm~ission for use of the SB 31 funds. The matter was continued from the October 9 meeting. With regard to Recommendation #1 proposing the employment of slx additional ?ark Division employees, the City Manager reported that staff investigated the e:~tployment of temporary versus contract employees and found there would be little cost d~fference. The City Manager recommended the hiring ~>~ six employees on a temporary basis due to the fact that he is in the process of the productivity study which may require future changes in personnel. He indicated the temporary employees will alleviate the backlog of work. The Recreation Director stated that at the end of the study he would recommend the employment of one full-time permanent employee. Councilwoman Evans recommended the employment of the six persons on a contract basis which could be renewable every year as a means to reduce City costs. Mayor Rowan suggested that two employees could be hired as permanent and train the four temporary employees. Mr. Bryant reported the Recreation staff is doing a study of using contract employees for all mowing and tree trimming work. The Council held discussion on the alternative of hiring contract employees. Councilwoman Evans recommended that this be considered for the future. ]t was moved by Mayor Rowan, seconded by Councilman Hudson and unanimously carried to aunhorize the employment of one permanent Maintenance Worker II and five temporary Maintenance Workers I and direct staff to continue its analysis of hiring contract employees. -2- "~City Council Minutes October 15, 1979 In regard to Recommendation #2 concerning reestablishment of the Park Ranger program, the Council felt this was one program where contract employees could be utilized due to the characteristics of the work. Staff indicated they would investigate using contract employees in this program. Councilman Lacayo felt students would provide a good source for contract employees. It was moved by Councilman Hudson, seconded by Councilwoman MacLain and unani- mously carried that the Council allocate up to $14,000 to reinstitute the Park Ranger Program subject to staff continuing to investigate the possibility of hiring contract employees. In regard to Recommendation #3 concerning the conversion of the Community Center space and water heating system to a solar system, it was moved by Mayor Rowan, seconded by Councilman Hudson and unanimously carried to direct staff to apply for a Federal grant under the energy conservation program and authorize an expenditure for a detailed energy conservation study of the Community Center building. Staff indicated that the cost of the study would be included in the grant. With regard to Recommendation #4 concerning installation of walkways at Cedar Glen Park, staff reported that the dirt walkways are a constant maintenance problem. It was moved by Councilman Hudson, seconded by Councilwoman MacLain and unani- mously carried to approve installation of 7100 square feet of concrete walkways at Cedar Glen Park at a cost of $13,000. In regard to Recommendation #5 concerning the purchase of a Clark vacuum, the Council agreed to approve the purchase in the amount of $500, Mayor Rowan offered to make the City of Cerritos' steam cleaner available to the District for compari- son purposes. Regarding Recommendation #6 concerning replacement of tables and chairs in the Community Center, it was moved by Councilwoman Evans, seconded by Councilman Hudson and unanimously carried to authorize the replacement of chairs and tab]es used at the Community Center at a cost of $2,500. In regard to Recommendation #7 concerning provision of mowing strips around the shrub beds at Texaco and Cedar Glen Parks, it was moved by Councilman Hudson, seconded by Councilwoman MacLain and unanimously carried to approve the installa- tion of mowing strips at Cedar Glen and Texaco Parks at a cost of $5,000. With regard to Recormnendation #8 proposing the correction of the drainage problem at Oak Knoll Park, the Council continued this matter and requested a further staff report describing the specific work which would be done to correct the drainage problem. In regard to Recommendation #9 proposing revision of the irrigation system at Peppertree Park, the staff reported that a temporary makeshift system was installed in response to requests from residents to open the park soon after it was donated to the City. it was moved by Councilman Lacayo, seconded by Councilman Hudson and unanimously carried to approve the revision of the irrigation system at Peppertree Park in the amount of $15,000. With regard to Recommendation #10 proposing a modification to the restrooms at Willow and Evergreen Parks by securing them and providing lockable doors, Mr. Bryant reported that the restrooms are subject to considerable vandalism and modification would include installing roofs and doors on the buildings which could then be used for storage purposes. He indicated the buildings would remain open during the day. The Council agreed to approve the modification at a cost of $5,000. In regard to Recommendation #11 concerning installation of a concrete sidewalk at Texaco Chestnut Park from Cumberland Street to the Texaco Park building, the Council agreed to approve the installation of the walkway at a cost of $1,500. Staff indicated that all of their estimates were based on August 1, 1979 figures. -3- City Council Minutes October 15, 1979 ORAL COMMUNICATIONS: No oral communications were presented at this time. The City Manager requested an Executive Session to discuss personnel matters. Councilman Lacayo asked for a status report regarding the complaints of Cypress Village residents that the guest parking stalls are not being swept. The Public Works Director reported that the City has never swept the guest parking areas because the street sweeper cannot maneuver in them. He indicated the work must be done by hand and the City lacks sufficient personnel. Mr. Schatzeder stated that staff suggested to the homeowners' association that they do mowing on street sweeping days and move the litter to the gutter where it can be picked up by the sweeper. EXECUTIVE SESSION: Mayor Rowan called an Executive Session at 10:50 p.m. to discuss matters of personnel. The meeting was called back to order at 11:30 p.m. with all Councilmembers present. ADJOURNMENT: Mayor Rowan adjourned the meeting at 11:31 p.m. 38'Y ATTEST: ~ITY CLERK OF TRE CITY OF CYPRESS -4-