Minutes 80-02-04MINUTES OF AN ADJOURNED REGULAR MEETING
OF THE CYPRESS CITY COUNCIL
HELD
February 4, 1980
The adjourned regular meeting of the Cypress City Council was called to order
at 7:10 p.m. on Monday, February 4, 1980, in the Administrative Conference Room
of the Evpress City Hall, 5275 Orange Avenue, Cypress, California, Mayor Howard
Rowan presiding.
PRESENT:
ABSENT:
Councilmembers Evans, Hudson, Lacayo and Rowan
Councilwoman MacLain
1980/8I BUDGET DISCUSSION: The City Manager explained the approach the staff
would follow in preparing this year's budget and indicated that, like last year,
two documents would be prepared: the expanded operating budget document and a
short form for public distribution.
COUNCILWOMAN MACLAIN ARRIVED AT 7:12 P.M.
The City Manager requested direction from the Council on what items they would
like emphasized or changes they would recommend in the budget document. Council-
man Hudson requested that the budget document emphasize funding sources which are
restricted to a specific use and are not transferable. The City Manager also
presented the Council with a Budget Calendar and reported on the fiscal position
of the City. Councilman Hudson noted that funding of fire services was of
critical importance.
The staff distributed financial review reports for the City and Park District
comparing fiscal year 1978-79 and 1979-80 actual and budgeted operating expenses
and revenues. The staff reviewed the reports and responded to questions from
the Coun¢,il. Staff further presented a status report on federal revenue sharing
funds, indicating the balance would be $537,000 as of June 30, 1980. The staff
indicated that the next Council budget workshop was scheduled for April 14.
Mayor Rowan requested a budget report regarding construction of street improve-
ments over the Juanita Street drainage channel. In regard to traffic signali-
zation at Crescent/Carob and Bloomfield/Orange, Mayor Rowan suggested that staff
be authorized to proceed on these projects considering the lengthy contract time,
The Public Works Director reported that staff discussed the possible re-use of
signal equipment with the Traffic Engineer and several liabilities were pointed
out. ~e indicated that a report with estimated costs and recommendations would
be readv for a future budget meeting.
RECESS: The Mayor called a recess at 7:50 p.m. The meeting was called back to
order at 7:56 p.m. with all Councilmembers present.
CYPRESS RECREATION & PARK DISTRICT REORGANIZATION: The City Manager reported
that he attended the last meeting of the Recreation & Community Services Commis-
sion and explained the reorganization study being conducted by staff. He stated
that reorganization has been on-going due to attrition in the District staff.
Mr. Essex reported that the Senior Citizens Coordinator position will soon be
vacant due to a resignation and both the Arts and Cultural Coordinator and the
Assistant Director of Recreation & Parks positions are unfilled. He advised
that the Administrative Assistant has been working on the management information
study and it should be completed to review during the budget discussions.
The Recreation and Park Director reviewed a proposal for reorganization of the
District staff which proposed the elimination of the administrative analyst,
theater arts advisor, instrumental music advisor and other contract positions
and the filling of the assistant director position plus five coordinator posi-
tions for the following programs: arts and cultural; senior citizens; special
activities; playgrounds and youth sports; and teenage and adult sports. Mr.
DeCarlo described the proposed allocation of duties and responsibilities of these
positions and indicated that the reorganization would result in a $12,500 savings
to the District. He also reported on the extent to which each program category
is self-sustaining. Staff recommended the immediate replacement of the Senior
Citizens Coordinator and indicated that presently there were no staff members
with expertise in this area who could be promoted to the position.
Councilman Lacayo stated he supported replacement of the Senior Citizens Coor-
dinator but did not support filling the Arts and Cultural position at this time
due to the impact of Proposition 9 and the possibility that this position, if
filled, may have to be eliminated. Councilwoman Evans suggested that the func-
tions of the Arts and Cultural Coordinator could continue to be carried out on
~ contract basis. Staff reported that the Arts and Cultural Program is about
20% self-sustaining using contract employees and could be 60% se]f-sustaining
w~tb d full-time staff member. Staff reported the base salary for the coor-
d£nator positions is $13,920.
Foltowlng discussion by the Council, it was moved by Councilman Hudson and sec-
onded by Councilwoman Evans to authorize tbe filling of the Senior Citizens
C~ordinator and the Arts and Cultural Coordinator positions. Councilman Hudson
then amended the motion to authorize staff to immediately recruit for the Senior
Citizens Coordinator position, and the motion unanimously carried.
RUBBISH FRANCHISE AGREEMENT: The City Manager presented a status report on the
City's rubbisb collection contract and reported that the contractor requested
a monthly increase from the present $1,50 charge to $2.50. He reported the
County approved an increase to $225 with the same contractor. Mr. Essex stated
~taff wi]] continue to negotiate with the rubbish contractor.
Co,ncilman Hudson felt the City's rate should be substantially lower than the
County's based on the fact that the contractor does not experience a 20% delin-
quen~,y factor in Cypress, the City's improved streets present less of a cleaning
problem, and it is advantageous to the contractor to have a dumping station
located close to Cypress.
Mayor Rowan requested that staff contact the Southern California Water Company
to determine whether there is a TCE problem in Cypress.
CIVIC CENTER LAND ACQUISITION: The City Manager reported that Mr. Tom Matlock,
representing Sunday & Company, had acquired the Raub property adjacent to the
Civic Center and was offering it for sale to the City. He indicated tbat the
company also has the Goldman property in escrow and they are interested in
selling a portion.
Co~ncilman Hudson noted that the high land cost was due to the Council's failure
to follow through with their policy to acquire land in the Civic Center area.
CouncJlmsn Lacayo stated he opposed acquisition of the property.
It was moved by Councilman Hudson and seconded by Councilwoman MacLain to direct
the City Manager to negotiate with the property owner for possible acquisition
of tbe former Raub parcel, and return to the Council with a report.
Councilwoman Evans recommended that the City approach the other property owners
in the Civic Center area to inquire about their interest in selling their prop-
erty, and that the Council determine what percentage of funds should be earmarked
for property acquisition. The City Manager indicated that the Council had pre-
viously authorized appraisals of all parcels adjacent to the Civic Center. He
advised that revenue sharing funds are available for property acquisition. The
Council requested a report on what funding sources are available for property
acquisition.
The motion carried with Councilman Lacayo voting in opposition.
GENERAL PLAN UPDATE: The City Manager transmitted a report outlining the status
of General Plan Elements and a proposed General Plan update program. He reported
that staff is completing the Housing Element and will be updating the Land Use
(including annexation study), Circulation/Transportation, and Open Space (in-
cluding Master Plan of Trails) Elements. Mr. Essex indicated that after updating
each of these areas, staff will prepare a summary document bighlighting the goals,
policies and programs of each; reexamination of each area will be on a scheduled
basis, once every three years.
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February 4, 1980
PRELIMINARY RECOMMENDATIONS--COMMUNITY THEATRE FACILITY STUDY: The City Manager
transmitted a report dated January 30, 1980 from the Chairman of the Community
Theatre Facility Study Committee which outlined eight preliminary recommendations
for development of a 200-seat community theater. Councilmembers Evans and Rowan
reported on the committee's proposal. They indicated that the committee was
advised of the interest expressed by other community groups for a meeting place.
Mayor Rowan stated he would like the City Attorney's opinion on whether a theater
~!ould be developed by the City using external funding sources, He indicated the
committee is not committed to a direction yet and is requesting to know whether
the Council supports the theater proposal.
The Council held discussion on the matter including how to assess community
support for the proposs]. Councilwoman Evans recommended that the City develop
a request for proposals for a definite theater plan that includes funding sources.
(:ouncilman Hudson stated he supported a planning study to establish needs but
he did not want to be locked into a specific plan. He noted that the high cost
~f land is a problem that will face many organizations and he suggested that the
City could improve a land site then make it available for lease to various
community organizations. The Council agreed that an analysis was necessary of
the scope of total community needs.
Councilwoman Evans requested that staff present the Council with a draft of a
request for proposals which identifies the scope of the plan for a theater and
funding sources.
JOINT MEETING WITH THE CYPRESS SCHOOL DISTRICT: The City Manager advised the
Council of the joint meeting scheduled with the School District Board on Tuesday,
February 5 at 7:00 p.m. at the District offices.
ADJOURNMENT: The Mayor adjourned the meeting at 9:55 p.m. to Tuesday, February
5, at 7:f)O p.m. at the Cypress School District office.
~ YOR OF THE CITY OF CYPRESS
ATTEST:
CITY CLERK OF THE CITY OF CYPRESS
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