Minutes 2000-05-15MINUTES OF A REGULAR ADJOURNED MEETING OF THE
CYPRESS CITY COUNCIL
HELD
MAY 15, 2000
An Adjourned Regular Meeting of the Cypress City Council was called to order at
5:04 p.m. by Mayor Piercy in the Executive Board Room, West Wing of City Hall, 5275
Orange Avenue, Cypress, California 90650.
PRESENT: Councilmembers Keenan, Sondhi, Mayor Pro Tem McGill, Mayor Piercy
ABSENT: Councilmember McCoy
Also present were Interim City Manager Storey, and staffmembers Liu, DeCarlo,
Vasquez, Sinn, Hooper-Davis, Hensley, Angus, Raymond and Espinoza.
WORKSHOP SESSION:
Fiscal Year 2000-01 Annual Budget.
The staff report for this Workshop Session was presented to the City Council by
Interim City Manager/Director of Finance & Administrative Services Richard Storey.
The following budget documents were defined and submitted for the Council's review:
(1) City of Cypress Annual Budget - an executive budget with summarized
budget information, which includes all entities of the City; including the Recreation and
Parks District and the Redevelopment Agency. When finalized, this document will
include all levels of actual budget adoption, and will be the budget document that is
generally distributed.
(2) City of Cypress Operating Budget/Cypress Recreation & Park District
Operating Budget - Includes detailed budgets to program level. Working documents
developed for internal monitoring of the budget by staff; developed for internal
monitoring of individual line items and programs. Presented here so the Council may
review individual program and line item budget submittals, and program purpose.
(3) Budget Details - This document provides a detailed analysis of the
individual line items, and is used by staff to monitor the zero-based budgeted items.
Provided for the Council's optional review.
MFi Storey accompanied his report with a PowerPoint presentation, which
covered the following areas: introduction and purpose of the Workshop; the topics to
be discussed, an explanation of the budget cycle; considerations in developing the
budget; assumptions made in preparing the budget; how it works; a general overview;
effects of State budget cutbacks; and a specific review of budget documents.
Mr. Storey said that the Budget for Fiscal Year 2000-01 is balanced, maintains
current service levels, and incorporates the first year of the Seven Year Capital
Improvement Plan. He explained that the this Workshop would present the final
opportunity for the Council to provide input before a final version of the 2000-01 Fiscal
Year Budget is presented for adoption.
Mr. Storey explained that the draft Annual Budget combines the operating
budgets of three separate entities: the City of Cypress, the Cypress Recreation and
Park District, and the Cypress Redevelopment Agency. He said that each budget will
be finally adopted in separate actions.
CITY COUNCIL MEETING MAY 15, 2000
Overall, Mr. Storey advised that the combined budgets amount to $30,531,341,
which reflects a decrease over Fiscal Year 1999-00 of $7,202,525. This was largely the
result of a decrease in the maturity of Redevelopment Agency debt principal in the
amount of $5,900,000, and a decrease in the amount budgeted for capital
improvements of $1,766,222. The total number of proposed full-time employees is
177.8 FTEs, compared with 176.8 in the current budgets. Total temporary part-time
personnel is 33.4 FTEs; this is the same number as in the previous year's budget.
The following personnel changes were proposed, which will equal a net increase
of 1.0 full-time equivalent positions:
Police Department:
· Addition of a new Police Sergeant position in Patrol, to allow the City to have
full coverage of shifts with a sergeant (watch command);
· Reclassification of two (2) Police Corporal positions to Police Officers as part
of reorganization of patrol with the addition of the new sergeant;
Continue with a Police Services Officer position being funded through the
Special Law Enforcement Block Grant. This position will be funded annually,
contingent upon receipt of the grant.
Recreation and Park District:
The budget includes the reorganization of the District staffing done in the
current year. This restructure added two (2) Recreation Supervisor positions,
and eliminated one (1) Recreation Manager position and (1) Recreation
Coordinator position.
Mr. Storey provided details about the individual entities' budgets, as follows:
The total proposed Fiscal Year 2000-01 City Budget is $21,276,361. When
compared with the adopted budget for Fiscal Year 1999-2000 in the amount of
$22,652,346, it represents a 6.07% decrease, or $1,375,985. The capital improvement
program reflects a $1,901,357 budget decrease. The proposed operating budget is
$17,634,468, which is $536,967, or 3.14%, higher than the previous year's amount of
$17,097,501. Proposed personnel costs, both wages and benefits, are $11,267,545.
This represents an increase of $386,740 over the adopted Fiscal Year 1999-2000
amount of $10,880,805. The Fiscal Year 2000-01 proposed budget amount includes
projected salary increases for employee associations that are currently in negotiations,
as well as scheduled merit raises.
Mr. Storey discussed the proposed FY 2000-01 Cypress Recreation and Park
District Budget. The budgeted amount is $3,178,925, an increase of $77,295, or 2.49%
over the prior year's budgeted amount of $3,101,630. The increase includes $85,135
more in capital improvement projects, based on the availability of Park Development
Funds. The operating budget decreased by $13,965, or .48%, resulting from reduced
maintenance costs and the District's staffing reorganization.
He then summarized the Fiscal Year 2000-01 Cypress Redevelopment Agency
Budget is $6,076,055, compared with the adopted FY 1999-2000 budgeted amount of
$11,979,890; a decrease of $5,903,835. The decrease is a result of the maturing of
only $4,000,000 in loan principal from the City's General Fund, compared with
$9,900,000 principal maturing in fiscal year 1999-2000. The budget continues to
appropriate development assistance to Lincoln Avenue ($250,000), and housing
assistance ($500,000 for both first-time home buyer and residential rehab assistance
combined).
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CITY COUNCIL MEETING MAY 15, 2000
Mr. Storey summarized his presentation by stating that staffs recommendation
was that the City Council receive and file the report, as well as ask any questions or
offer any suggestions.
In response to Councilmember Sondhi's inquiry, Chief Hensley reported that the
Police Department had been approved to receive the State-appropriated GIS Mapping
Grant in the amount of $65,000. This technology can be shared with other departments
in the City, and the grant can be utilized as a basis upon which to add other grant
funding.
Mayor Pro Tern McGill brought up the subject of membership in the Media
Alliance. After a brief discussion, Council requested that a trial membership be
purchased for a six-month period, at a cost of $1,000. Should the association prove
beneficial to the City, the membership will be extended for another six months, so
$2,000 will be reserved for this expense in the budget.
In reply to Councilmember Sondhi, Mr. Storey clarified that the travel and
meetings policy remains unchanged for the City Manager and City Council; staffs
allowance has been altered to a per diem rate.
Councilmember Keenan requested that a workshop regarding the installation of
the proposed CCTV traffic violation cameras be scheduled as soon as possible; prior to
August of 2000. Chief Hensley advised he has received a proposal from the company
providing the cameras, which will be presented to the Council, as soon as a workshop
can be scheduled.
Councilmember Keenan reminded the Council that in the previous year, because
of a shift of $9,000,000 from the reserves to the Redevelopment Agency, the budget
showed an increase of $9,000,000. He wanted the members of the press to report that
the new budget reflected a $7,000,000 decrease in the overall combined budget.
He also suggested that a more high tech digital camera be purchased as
replacement equipment, rather than the one that was being proposed, even though the
cost is an additional $3,000.00 for the more state-of-the-art technology. Assistant to the
City Manager Liu responded that the matter would be studied by staff.
ORAL COMMUNICATIONS:
Mr. DeCarlo reported that the proposed budget documents were reviewed and
approved by the Recreation & Parks Commission at a meeting on April 18, 2000.
Mr. Storey obtained approval from the Council for continued participation in the
OCTA Gas Tax Exchange Program.
ADJOURNMENT:
At 6:42 p.m., Mayor Piercy adjourned the meeting to the next regular City
Council meeting on Monday, May 22, 2000, at 5:30 p.m.
ATTEST:
~Y CLERI~ OF TH~IYY OF C~PRESS