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Agenda 2001-06-25 AGENDA CITY OF CYPRESS CITY COUNCIL REGULAR MEETING MONDAY, JUNE 25, 2001 5:30 P.M., 7:00 P.M. Public Hearings at 7:00 P.M. COUNCIL CHAMBERS 5275 Orange Avenue CYPRESS, CALIFORNIA CALL TO ORDER 5:30 P.M. Executive Board Room ROLLCALL MAYOR MIKE McGILL MAYOR PRO TEM LYDIA SONDHI COUNClLMEMBER TIM KEENAN COUNClLMEMBER FRANK McCOY COUNCILMEMBER ANNA L. PIERCY WORKSHOP SESSION REVIEW AND DISCUSSION OF CITY'S CURRENT CAPITAL IMPROVEMENT PROGRAM (ClP) UNFUNDED LIST COMMISSION APPOINTMENT AND RE- APPOINTMENT PROCESS ~ ' ,~ : /ed ~ ~ law no action ot discussion shall be t~ken or, ~ny it<,m nol ,~ppem~,fl in thu Council Agendas/Mimztes are a~aflable al wwvv {:~ ~¥,pze:~,~; c,.~. u.~ J June 25, 2001 Page 2 CLOSED SESSION CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6) Agency negotiator: Richard Storey and William W. Wynder Employee organizations: Cypress Employees Association Cypress Maintenance Supervisors Association Cypress Police Officers Association RECONVENE 7:00 p.m. Council Chambers PLEDGE OF ALLEGIANCE INVOCATION PRESENTATIONS PRESENT RESOLUTION RECOGNIZING DR. JEFFREY ROTH FOR HIS YEARS OF VOLUNTEER SERVICE FOR THE CITY OF CYPRESS 5K/'IOK RUN REPORT OF WORKSHOP AGENDA/ CLOSED SESSION CITY MANAGER CITY ATTORNEY ORAL COMMUNICATIONS (LIMITED TO ONE-HALF HOUR) The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency, prior to any action taken on the Agenda. No action may be taken on off-Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. If you would like to address the City Council, please complete the white SPEAKER'S CARD. The card is available at the speaker's podium or from the City Clerk. Please identify on the card your name, address, and the item on which you would like to speak, and return to the City Clerk. The SPEAKER'S CARD assists the Mayor in ensuring that all persons wishing to address the Council are recognized. June 25,2001 Page PUBLIC HEARINGS (1 - 5) Public Comments Restricted to Ten Minutes Per Speaker, Unless Extended By The City Council. APPEAL OF PLANNING MANAGER'S DECISION REGARDING A CONDITIONAL USE PERMIT APPLICATION: A REQUEST, BY JONATHAN CURTIS OF SHEPPARD, MULLIN, RICHTER AND HAMPTON, LLP, TO APPEAL THE DECISION OF THE PLANNING MANAGER REGARDING THE COMPLETENESS OF A CONDITIONAL USE PERMIT APPLICATION FOR THE PROPERTY LOCATED AT THE NORTHWEST CORNER OF KATELLA AVENUE AND WALKER STREET WITHIN AREA 5 OF THE CYPRESS BUSINESS AND PROFESSIONAL CENTER SPECIFIC PLAN. 2. PUBLIC HEARING REGARDING VARIANCE NO. 2001-01, A REQUEST TO VARY FROM SECTION 9.5, TABLE 9.5.6 OF THE CYPRESS ZONING ORDINANCE TO ALLOW A REDUCED SIDE YARD SETBACK FOR A SINGLE-STORY ROOM ADDITION LOCATED AT 5661 VONNIE LANE. Motion to Adopt the Resolution Presented for Consideration by Title Only and to Waive Fudher Reading. A Resolution of the City Council of the City of Cypress, Granting a Variance from the Terms of the Zoning Ordinance of the City of Cypress, Section 9.5, Table 9.5.6 to Allow a Reduced Side Yard Setback for a Single-Story Room Addition Located at 5661 Vonnie Lane. PUBLIC HEARING REGARDING VARIANCE NO. 200'1-02, A REQUEST TO VARY FROM SECTION 9.5, TABLE 9.5.6 OF THE CYPRESS ZONING ORDINANCE TO ALLOW A REDUCED SIDE YARD SETBACK FOR A SINGLE-STORY ROOM ADDITION LOCATED AT 5651 DANNY AVENUE. Motion to Adopt the Resolution Presented for Consideration by Title Only and to Waive Further Reading. A Resolution of the City Council of the City of Cypress, Granting a Variance from the Terms of the Zoning Ordinance of the City of Cypress, Section 9.5, Table 9.5.6 to Allow a Reduced Side Yard Setback for a Single-Story Room Addition Located at 5651 Danny Avenue. June 25, 2001 Page 4 PUBLIC HEARING REGARDING THE THREE-YEAR PERIODIC REVIEW OF CONDITIONAL USE PERMIT NO. 94-6, INVOLVING AN EXISTING TELECOMMUNICATIONS ANTENNA FACILITY LOCATED AT 8921 ELECTRIC STREET IN THE PC PLANNED COMMUNITY ZONE. Motion to Adopt the Resolution Presented for Consideration by Title Only and to Waive Further Reading. A Resolution of the City Council of the City of Cypress, Approving an Amendment to Conditional Use Permit No. 94-6 - Amending Condition No. 39 and Adding Condition No. 39.A. Acting as the Ex Officio Governing Board of Directors of the Cypress Recreation and Park District: PUBLIC HEARING REGARDING THE ADOPTION OF THE FISCAL YEAR 2001-02 BUDGET FOR THE CYPRESS RECREATION AND PARK DISTRICT. CONSENT CALENDAR NOTICE All matters listed on the Consent Calendar (Council) are to be approved with one motion unless a member of the Council or the public requests separate action on a specific item. CONSENT CALENDAR (6 -18) APPROVAL OF MINUTES Meetings of June 7 and June 11, 2001. Recommended Action: Approve as submitted, with Council Member Frank McCoy and Council Member Anna Piercy abstaining on the Minutes of June 7, 2001, due to their absence from the 6:30 p.m. meeting. MOTION TO INTRODUCE AND/OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. June 25, 2001 Page 5 APPROVAL OF DESIGN REVIEW COMMITTEE PERMIT NO. 2001-17, A Request to Create Openings Within an Existing Outdoor Patio Wall and Install a Storefront Window Within an Existing Truck Door Opening. Recommended Action: Adopt the Resolution by title only, title as follows, approving Design Review Committee Permit No. 2001-17 - with conditions. A Resolution of the City Council of the City of Cypress, Approving Design Review Committee Permit No. 2001-17 - With Conditions. ADOPTION OF RESOLUTION TO RECOGNIZE DR. JEFFREY ROTH FOR HIS YEARS OF VOLUNTEER SERVICE FOR THE CITY OF CYPRESS 5K/t0K RUN. Recommended Action: Adopt the Resolution by title only, title as follows, recognizing Dr. Jeffrey Roth for his years of volunteer service for the City of Cypress 5K/10K Run. A Resolution of the City Council of the City of Cypress, Recognizing Dr. Jeffrey Roth For His Years of Volunteer Service for the City of Cypress 5K/10K Run. 10. ADOPTION OF RESOLUTION APPROVING FINANCING PROCEEDINGS TO REFINANCE CAPITAL IMPROVEMENTS WITHIN THE CITY, APPROVING ISSUANCE OF REVENUE BONDS BY THE ASSOCIATION OF BAY AREA GOVERNMENTS FOR SUCH PURPOSE, AND APPROVING RELATED DOCUMENTS AND OFFICIAL ACTIONS. Recommended Action: Adopt the Resolution by title only, title as follows, approving the issuance of bonds by the Association of Bay Area Governments (ABAG) Authority for the purpose of refinancing the City of Cypress 1991 Certificates of Participation, and approve the following financing documents: 1) A site and facility lease; 2) A lease agreement, by and between the Authority and the City; 3) An escrow deposit and trust agreement; and 4) A reimbursement agreement by and between the City of Cypress and Cypress Redevelopment Agency. June 25, 2001 Page 6 A Resolution of the City Council of the City of Cypress, Approving Financing Proceedings to Refinance Capital Improvements Within the Geographic Boundaries of the City, Approving issuance of Revenue Bonds by the Association of Bay Area Governments for Such Purpose, and Approving Related Documents and Official Actions. 11. APPROVAL OF PURCHASE OF REPLACEMENT FORMS BURSTER. Recommended Action: That the City Council: 1) Approve the emergency purchase of a replacement document burster to Ace Business Machines, 1545 N. Verdugo Road, Suite 16, Glendale, California 91208, in the amount of $3,269.63 and 2) Appropriate $3,270 to account number 4304-90-656-35 from the unencumbered fund balance of the Capital Equipment Replacement Fund (90) for this purchase. 12, CERTIFICATION OF LOCAL PAVEMENT MANAGEMENT PROGRAM AS REQUIRED BY THE REVISED TRAFFIC IMPROVEMENT AND GROVVTH MANAGEMENT PLAN (MEASURE M). Recommended Action: That the City Council: 1) Certify that the City of Cypress has a Pavement Management Plan that will remain in place and be maintained to qualify for allocation of revenues generated from Measure M; and 2) Authorize the City Manager, or his duly designated representative, to execute the Local Pavement Management Plan Certification on behalf of the City of Cypress and to submit the document to the Orange County Transportation Authority (OCTA) as required by Measure M. 13, ADOPTION OF THE CYPRESS POLICE DEPARTMENT COMMUNITY ORIENTED POLICING PHILOSOPHY STATEMENT. Recommended Action: That the City Council adopt the attached Community Oriented Policing Philosophy Statement. June 25, 2001 Page 7 14. APPROVAL OF RETIREMENT AGREEMENTAND GENERAL RELEASEINTHE CASE OFSIVIGLIA V. CITY OF CYPRESS. Recommended Action: That the City Council approve the attached Retirement Agreement and General Release by and between the City of Cypress and Thomas Siviglia. 15. REQUESTS FOR PROPOSALS - ARCHITECTURAL SERVICES FOR CIVIC CENTER EXPANSION/RENOVATION PROJECT. Recommended Action: That the City Council receive and file the Request for Proposals (RFP) for architectural/design services for the Civic Center expansion/renovation project, and authorize the distribution of the RFP to the proposed list of architectural firms. 16. REJECTION OF BID AND AUTHORIZATION TO READVERTISE FOR BIDS FOR THE RESURFACING OF PUBLIC FACILITIES PARKING LOT, PUBLIC WORKS PROJECT NO. 2001-19. Recommended Action: That the City Council: 1) Reject the bid submitted for the Resurfacing of Public Facilities Parking Lot, Public Works Project No. 2001-19; and 2) Authorize city staff to readvertise the project for bids. 17. REVIEW OF INVESTMENT REPORT FOR THE MONTH OF MAY, 200t. Recommended Action: Receive and file. 18. APPROVAL OF COMMERCIAL WARRANT LIST FOR WARRANTS NO. 49073 THROUGH 49248. Recommended Action: Approve the attached warrant register. END OF CONSENT CALENDAR June 25, 2001 Page 8 NEW BUSINESS (19) 19. ADOPTION OF THE FISCAL YEAR 2001-02 BUDGET FOR THE CITY OF CYPRESS. Motion to Adopt the Resolution Presented for Consideration by Title Only and to Waive Further Reading. A Resolution of the City Council of the City of Cypress, Approving the Annual Budget for the Fiscal Year Commencing July 1, 2001, and Fixing the Limitations of Expenditures for the Several Funds and the Functions, Departments, and Activities Carried on Under Such Funds. RECREATION & PARK DISTRICT MATTERS The Cypress City Council, Acting as the Ex-Officio Governing Board of Directors. CYPRESS REDEVELOPMENT AGENCY MATTERS (20-21) The Cypress City Council, Acting as the Cypress Redevelopment Agency. Consent Calendar: 20. ADOPTION OF RESOLUTION APPROVING FINANCING PROCEEDINGS TO REFINANCE CAPITAL IMPROVEMENTS WITHIN THE CITY, APPROVING ISSUANCE OF REVENUE BONDS BY THE ASSOCIATION OF BAY AREA GOVERNMENTS FOR SUCH PURPOSE, AND APPROVING RELATED DOCUMENTS AND OFFICIAL ACTIONS. Recommended Action: That the Cypress Redevelopment Agency Board adopt the attached Resolution by title only, title as follows, approving the issuance of Bonds by the Association of Bay Area Governments (ABAG) Authority for the purpose of refinancing the City of Cypress 1991 Certificates of Participation, and approve a reimbursement agreement, by and between the City of Cypress and the Cypress Redevelopment Agency. A Resolution of the Redevelopment Agency of the City of Cypress, Approving Financing Proceedings to Refinance Capital Improvements Within the Geographic Boundaries of the City, Approving Issuance of Revenue Bonds by the Association of Bay Area Governments for Such Purpose, and Approving Related Documents and Official Actions. June 25, 2001 Page 9 21. New Business: ADOPTION OF THE FISCAL YEAR 2001-02 BUDGET FOR THE CYPRESS REDEVELOPMENT AGENCY. Recommended Action: That the Cypress Redevelopment Agency Board adopt the Agency's attached annual Budget as proposed for the fiscal year beginning July 1, 2001. ORAL COMMUNICATIONS The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency provided that no action may be taken on off-Agenda items unless authorized by law. Speakers are requested to limit their comments to no more than five minutes each. ITEMS FROM CITY COUNCIL MEMBERS · Reports on Committee Assignments · Other Items ITEMS FROM CITY MANAGER ADJOURNMENT The next meeting will be a Regular Meeting, to be held on Monday, July 9, 2001, beginning at 5:30 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 21st day of June, 2001. Jill R. Ingram-Guertin, City Clerk IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (7t4) 229-6683. NOTIFICATION BY NOON ON FRIDAY, JUNE 22, 200t, WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THIS MEETING.