Minutes 2001-05-21MINUTES OF AN ADJOURNED REGULAR MEETING OF THE
CYPRESS CITY COUNCIL
HELD
May 21, 2001
The adjourned regular meeting of the Cypress City Council was called to order at 5:38
p.m. by Mayor McGill in the Board Room, West Wing of City Hall, 5275 Orange Avenue,
Cypress, California.
PRESENT: Council Members Keenan, McCoy (arrived at 5:40 p.m.), Piercy, Mayor
Pro Tern Sondhi, Mayor McGill
ABSENT: None
STAFF PRESENT: City Manager, Director of Finance and Administrative Services,
Community Development Director, Chief of Police, Public Works Director, Assistant to
the City Manager, City Clerk, and Finance Manager.
The City Manager stated the purpose of the workshop was to provide Council with a
final draft of the Fiscal Year 2001-02 Annual Budget and an opportunity to make any
minor adjustments or changes.
The Director of Finance and Administrative Services introduced Matt Burton, the new
Finance Manager for the City.
The Director of Finance and Administrative Services stated a review of the budget
process would be provided and that this budget year will be the first year of the seven-
year Capital Improvement Program.
The budget cycle started in January with the mid-year budget review. A preliminary
Capital Improvement Program workshop was held in March to outline requests that
were submitted, and the Capital Improvement Program was subsequently adopted in
April. Adoption of the budget will take place in June.
The Director of Finance and Administrative Services stated the following were
considered in developing the budget: City goals, Capital Improvement Plan, financial
restraints, and additional City Council direction. Some of the assumptions made in
preparing the current budget were: 1) Continue to increase General Fund Balance for
future revenue threats (maintaining 25% reserve level that Council has adopted as
policy); 2) Approved City goals; 3) Adopted Capital Improvement Plan; 4) Financial
restraints; 5) Hold the line on operating expenditures in view of future revenue projects
by keeping increased expenditures within the increased estimated revenues; and 5)
Focus on infrastructure needs.
He stated the goals of the budget are to be balanced, within both funds and overall, and
to not exceed the appropriation limit. The budget is split into three different entities: City
of Cypress, Cypress Recreation and Park District, and Cypress Redevelopment
Agency.
The proposed City budget, which includes all funds, is $24,709,167, which is an
increase of $2,487,806 from last year. Major cost increases are for Capital
Improvement Projects ($786, 456) and personnel ($859,395).
The proposed operating budget for the City is $19,288,708, which represents a 9.4%
growth and proposed personnel costs are $12,144,940. Total General Fund revenues
are $21,780,224, which is an increase of 8.1% and total expenditures are $20,985,189,
CITY COUNCIL MINUTES MAY 21, 2001
an increase of 12.8%. Increases in revenue are due to higher sales tax proceeds,
transient occupancy tax proceeds, traffic fines, and motor vehicle in-lieu receipts.
Future sales tax may be less based upon the recent Census data, which showed a
lowered population in Cypress.
The Director of Finance and Administrative Services stated the Cypress Recreation and
Park District shows estimated revenues of $3,271,995, which reflects a 5% growth.
Other funding sources include the Park Development Fund ($125,000), Equipment
Replacement Fund ($100,000), and Americans With Disabilities Act funds ($150,000),
which brings the total to $3,646,995. Proposed expenditures total $3,647,311.
He stated the Cypress Redevelopment Agency proposed budget is $12,401,876. The
increase is a result of the maturing of $9,900,000 in loan principal from the City's
General Fund. Proposed expenditures are $11,897,910 for the Agency.
State budget cutbacks that will have an effect on the City include property tax, non-
parking fines, cigarette tax, trailer coach in-lieu, special augmentation (CRPD/Lighting
District), and new charges for property tax administrative fee and jail booking fees,
which total $2,050,000. Funding from the State includes Prop. 172 Public Safety
Augmentation, State Relief, COPS Grant, and Orange County elimination of booking
fees, which total $671,000.
Revenue projections for the budget are based on current revenue receipts, trends being
seen, development activity, and internal/external analysis. Revenue assumptions for
this year include a slower development growth since the business park is basically
complete, a 3.5% sales tax receipt growth for ongoing businesses, a 6.2% property tax
growth, increased transient occupancy tax receipts, increased motor vehicle license
fees, reduced State subventions due to the lower Census number, and City investment
earnings at 4%.
Personnel changes for the upcoming budget are:
City Manager's Office: Add a Management Assistant
Police Department: Add two Police Officers, one Police Clerk, continue to fund
additional Police Service Officer through Special Law Enforcement Grant, and
continued reclassification of CSO to PSO as replaced
Community Development Department: Add temporary part-time Assistant Building
Permit Clerk and eliminate Redevelopment/Economic Development Manager position
Public Works Department: Reclassity temporary Office Worker position to
Administrative Intern
Cypress Recreation & Park District: Reclassify temporary part-time Recreation Leader
III to Recreation Leader IV and reclassify temporary part-time Recreation Leader III to
Recreation Specialist (permanent part-time)
Other
budget items include:
Infrastructure appraisal/rating studies
Park & Recreation fee appraisal
Cost of utilities
City Attorney - litigation costs
West-Comm Joint Power Authority costs
Capital outlay for management system software; replacement of one Police
vehicle, one motorcycle, and one jail van, and add one motorcycle; replace two
Building Inspector vehicles; replace striping pickup truck
Capital Improvement Program - Ball Road parkway improvements, City Council
Chamber remodel, Civic Center roof replacement, General Fund support of
infrastructure maintenance, and playground equipment upgrade
Internal Service Funds (fully funded)
Infrastructure long term maintenance - public buildings, streets, traffic signal
system, sewer system, storm drainage system, street lighting, and curbs, gutters
and sidewalks
2
CITY COUNCIL MINUTES MAY 21, 2001
Mayor Pro Tern Sondhi asked how the Lighting District is funded.
The Director of Finance and Administrative Services stated the Lighting District is
funded through property tax.
He stated the budget growth is consistent with the added service and City goals,
maintains infrastructure, and is in concert with City Council direction.
Mayor McGill asked about the large difference in dollar amounts from year to year in the
Capital Improvement Projects budget.
The Director of Finance and Administrative Services stated the fluctuation in numbers is
due to the addition of projects during the year and also the carryover of projects to the
next year.
Council Member Keenan asked that funding for the Senior Volunteer Recognition
Dinner be added to the budget.
Mayor Pro Tern Sondhi requested that, after the presentation by the Orange County
Regional Airport Authority, the Council consider providing a "good faith" support of the
organization through funding of no less than $1,000 and no more than $5,000.
ORAL COMMUNICATIONS:
None.
ITEMS FROM COUNCIL MEMBERS:
No items were presented.
ITEMS FROM CITY MANAGER:
The City Manager stated the workshop scheduled for June 4, 2001, for the street tree
removal and replacement program, will be rescheduled.
ADJOURNMENT: Mayor McGill adjourned the meeting at 7:45 p.m., to Tuesday, May
29, 2001, beginning at 5:30 p.m. in the Council Chambers, 5275 Orange Avenue,
Cypress, California.
MAYOR OF THE CITY OF CYPRESS
ATTEST:
ITY CL~RK--OI~ 7'~E CITY OF CYPRESS