Resolution No. 23381. 6 5
RESOLUTION NO 2338
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS
CALIFORNIA, AUTHORIZING A PROCEDURE FOR DESTRUCTION
OF POLICE RECORDS
WHEREAS, the City of Cypress is in need of a police records
destruction procedure as prescribed by law, and
WHEREAS, Government Code Section 34090 provides that the head of
a City department may destroy certain City records documents or
instruments under his charge, without duplication, with the approval
of the City Council by resolution and with the written consent of the
City Attorney, and
WHEREAS, it has been determined that certain records are no longer
required for retention and an accumulation of police records has become
unduly cumbersome
NOW, THEREFORE the City Council of the City of Cypress DOES HEREBY
RESOLVE as follows
SECTION 1. The Council of the City of Cypress hereby adopts the
following policy with respect to records of the Cypress Police Department
after the same is no longer needed and is no longer required by law,
without making a copy thereof
A The following records will be retained for two years and
subsequently destroyed
1 Daily log/event cards
2 Vacation check forms
3 Daily jail register
4 Officer's daily activity sheets
5 Court transmittals
6 Repossession reports
7 Warrant recall sheets
8 DR report number sheets
9 Bail receipts and report sale receipts
10 Parking citations
11 Deceased arrest files
12 Solicitor applicant sheets and fingerprint cards
13 Team Commander's log (PD -64)
B The following records will be retained for three years and
subsequently destroyed
1 Expired bicycle licenses
C The following records will be retained for five years and
subsequently destroyed.
1 Stored/impound vehicle reports
2 Non -injury accident reports
3 Injury/overdose/attempt suicide reports not resulting
in death
4 Lost and found reports
5 Missing persons reports which have been cleared
6 Miscellaneous complaint reports
7 Courtesy report for other agency
8. Moving violation citations
9 Misdemeanor citations
10 Misdemeanor crime reports providing that:
a. There is no outstanding warrant related to the report.
b There is no property outstanding in DOJ or NCIC
c There is no death connected with the report.
d It is not involved in civil or criminal litigation
e It does not involve a Cypress City employee
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11. Photos and corresponding index cards relating to
destroyed records
12 Citizen complaints relating to members of the police
department
13 Investigations of members of the police department
D The following records will be retained for seven years and
subsequently destroyed*
1 Injury accident reports
2 Felony crime reports providing that
a. There is no outstanding warrant related to the report.
b There is no property outstanding in DOJ or NCIC
c There is no death connected with the report
d It is not classified under Sections 800 and 290 PC
and 11850 H&S
SECTION 2 The records specified in paragraph 1 of this resolution
do not incude any documents relating to capitol crimes, embezzlement of
public funds, bribery of public officials, reports involving any prisoner
arrest files, child abuse reports and active civil or criminal litigation
SECTION 3. The City Council finds that the City Attorney has given
his written consent to the destruction of the records described in Section
1 of this resolution, and the Chief of Police is authorized to destroy
the police records described in Section 1 of this resolution
PASSED AND ADOPTED by the City Council of the City of Cypress at a
regular meeting held on the 9th day of February 1981
ATTEST:
CITY LERK 0FTHE cIT'{ OF CYPRESS
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
(6/1).61,4h0,) 1)2_ MAYOR OF THE CI OF CYPRESS
I, DARRELL ESSEX City Clerk of the City of Cypress, DO HEREBY CERTIFY
that the foregoing Resolution was duly adopted at a regular meeting of the
said City Council held on the 9th day of February 1981, by the following
roll call vote*
AYES. 4 COUNCIL MEMBERS* Coronado, Mullen, Rowan and Evans
NOES. 0 COUNCIL MEMBERS None
ABSENT: 1 COUNCIL MEMBERS. Lacayo
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CITY CLERK OF 'F[J� CITY OF CYPRESS
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