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Minutes 2001-11-13071 MINUTES OF A REGULAR MEETING OF THE CYPRESS CITY COUNCIL HELD November 13, 2001 A regular meeting of the Cypress City Council was called to order at 5:38 p.m. by Mayor McGill in the Executive Board Room, 5275 Orange Avenue, Cypress, California. PRESENT: Council Members Keenan, McCoy, Piercy, Mayor Pro Tern Sondhi (arrived at 5:39 p.m.), Mayor McGill ABSENT: None STAFF PRESENT: City Manager, City Attorney, Director of Finance and Administrative Services, Community Development Director, Chief of Police, Public Works Director, Assistant to the City Manager, and City Clerk. The City Clerk stated that staff had researched the process for agendizing proclamations and resolutions for Council consideration. A survey was developed and sent to all Orange County cities regarding their policies and procedures, with 23 cities responding. The majority of respondents did not have a written procedure in place. Based on the responses from cities who had a procedure in place, staff drafted a recognition procedure. The City Clerk stated the forms of recognition and the types of requests received from community groups, commissioners, Eagle Scouts, etc. were prepared into a matrix. Samples of new formats for proclamations, resolutions, certificates, and folders were provided to the Council. The City Council provided comments and suggestions on the design, colors, and paper. The Assistant to the City Manager stated staff is suggesting a procedure for presenting resolutions or proclamations at City Council meetings. A specific staff member would be designated and a script would be provided, which would assist the Council and provide for a smoother presentation. At 6:05 p.m., the Mayor recessed the meeting. 7:00 P.M. SESSION: The 7:00 p.m. session of the City Council meeting was called to order at 7:03 p.m. by Mayor McGill. PRESENT: Council Members Keenan, McCoy, Piercy, Mayor Pro Tem Sondhi, Mayor McGill ABSENT: None STAFF PRESENT: City Manager, City Attorney, Director of Finance and Administrative Services, Community Development Director, Chief of Police, Public Works Director, Recreation and Community Services Director, Assistant to the City Manager, Planning Manager, and City Clerk. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Mayor McGill. INVOCATION: The invocation was given by City Attorney Wynder. CITY COUNCIL MINUTES NOVEMBER 13, 2001 072 PRESENTATIONS: The Mayor presented a Resolution recognizing the Jamison Family as the 2001 Cypress Family of the Year. The City Council meeting recessed at 7:18 p.m. The City Council meeting reconvened at 7:28 p.m. The Chief of Police stated some of the interim measures that have been implemented to address the traffic issues within District 13, which include installation of a removable "No Left or U Turn" sign for westbound Orange traffic that is placed out during the drop off and pick up of students; installation of a base for a removable "No Left Turn" sign in case it becomes an issue at Somerset; trimming of the tree near the crosswalk to improve visibility of signage; relocation of one school crossing sign closer to the street; verified placement of "School 25 mph When Children Present" signage; relocated the limit line for "Wait Here" on the pavement; and installed additional red curb/no parking anytime east of Lexington School near the westerly driveway to improve site distance issues. He stated enforcement efforts have been increased with a traffic officer being posted at both drop off and pick up times. The Chief of Police stated he and the City Manager attended a PTA Board meeting to brief parents on the interim measures taken, and to establish a relationship and create a partnership for future endeavors. This issue will be brought to the City Council as a comprehensive workshop on December 10, 2001. The City Manager stated a letter was prepared to the Anaheim Union School District Superintendent regarding the improvements that need to be made in and around Lexington School, specifically the parking lot and potential installation of a signal at the location. REPORT OF WORKSHOP AGENDA/CLOSED SESSION: The Mayor asked for the report of the Workshop Agenda items discussed earlier in the evening. The City Manager reported that a workshop was held to discuss the method used in presenting certificates and proclamations to the community, and a new format for the presentations that occur before the City Council. The Council gave staff direction, which will be brought back at a future date. The Mayor asked for the repod of the Closed Session Agenda items discussed earlier in the evening. The City Attorney reported that the Council met regarding Liability Claims, pursuant to Government Code Section 54956.95, Claimant: Phat Cong Huynh, Agency Claimed Against: City of Cypress. After their investigation, the City's third party administrator, Carl Warren & Co., recommended the claim be denied. The Council unanimously approved denying the claim. The City Attorney reported that the Council met regarding Existing Litigation, pursuant to Government Code Section 54956.9(a), Gauthier v. City of Cypress, et. al., Case Number 01WL2047, Orange County Superior Court. The City Attorney presented a brief report recommending that the City Council authorize settlement of this claim. The City Council unanimously authorized the settlement of the claim for the amount specified. The City Attorney reported that the Council met in joint Closed Session with the Cypress Redevelopment Agency regarding Conference with Real Property Negotiators, pursuant to Government Code Section 54956.8, Property: Approximately 75 acres at northwest corner of Katella Avenue and Walker Street within the Los Alamitos Race Track and Golf Course Redevelopment Project Area, Negotiating Party: Executive 2 CITY COUNCIL MINUTES NOVEMBER 13, 2001 Director, Deputy Executive Director, and Agency Counsel, Under Negotiation: Price and terms of payment, and Conference with Legal Counsel - Anticipated Litigation, pursuant to Government Code Section 54956.9(b), Number of cases: Five. The Community Development Director provided a status report with respect to ongoing negotiations between Agency staff, Cottonwood Christian Church, and the owners of the Los Alamitos Race Track property. Staff requested an additional thirty days at which time a Closed Session will be held with the Council. The Agency unanimously authorized staff to have an additional thirty day period to continue negotiations. In addition, the Council was briefed on the need to extend an existing Tolling Agreement between Cottonwood Christian Church and the Los Alamitos Race Track. The Council unanimously authorized the extension of the agreement to the next Agency briefing on December 17, 2001. Mayor Pro Tem/Agency Vice Chair Sondhi did not participate in discussions due to her ownership of property in the project area. The City Attorney reported the City Council was also briefed on legal issues pertaining to the first public hearing on the agenda. No action was taken in Closed Session nor was any solicited. ORAL COMMUNICATIONS: LIMITED TO ONE-HALF HOUR. (THREE MINUTES PER SPEAKER, SPEAKING ONCE.) Mayor McGill asked anyone who wished to speak on any topic not included on the meeting Agenda to come forward. Robyn Spiller, Cypress, spoke regarding traffic concerns on Orange Avenue. Anne Hertz, Cypress, spoke regarding traffic concerns on Orange Avenue. Greg Patchen, Cypress, spoke regarding traffic concerns on Orange Avenue. Kevin Yves, owner of Inka Grill Restaurant, invited the City Council to their second anniversary celebration on December 1,2001. Stephen St. Clair, Cypress, spoke regarding the Cypress Interfaith Council. PUBLIC HEARINGS: 7:00 P.M. (PUBLIC COMMENTS RESTRICTED TO TEN MINUTES PER SPEAKER, UNLESS EXTENDED BY THE CITY COUNCIL). Item No. 1: PUBLIC HEARING REGARDING THE FINAL ENVIRONMENTAL IMPACT REPORT FOR THE PROPOSED VETERANS PARK SKATE PLAZA. The City Attorney stated it would be appropriate to convene the City Council acting as the Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District so that the action taken is by the City in both its municipal capacity and Recreation and Park District capacity. The Planning Manager provided background information on this item. Gene Anderson, Ultrasystems Environmental Incorporated, stated his company prepared the Environmental Impact Report for the skate plaza, which analyzed three topics: traffic, noise, and socioeconomic issues. He stated that concerns in the socioeconomic area were crime, risk of injury and liability to the city, and the affect the project may have on surrounding property values. The study concluded that there would be no significant adverse impact associated with the skate plaza with several recommended mitigation measures. Mr. Anderson stated that three comment letters were received from the public regarding the draft EIR and responses were prepared by Ultrasystems. The draft EIR was revised and included the comments received within the body of the text. The draft EIR was then recirculated for public review and two additional comments were received. He stated they also did a three-day survey of two skate plazas located in the City of Huntington Beach. 3 CITY COUNCIL MINUTES NOVEMBER 13, 2001 074 Mr. Anderson stated three additional socioeconomic issues were addressed in the recirculated draft EIR: the close mingling of tots and teenagers, a change in the culture of the park, and public safety issues, such as illegal parking and dropping off individuals in red zones. The public hearing was opened. Mayor McGill asked if there was anyone who wished to speak in favor of the item. Ann Fowler, Cypress Jim Preston, Cypress Bill Woodson, Cypress Todd Peterson, Cypress Mayor McGill asked if there was anyone who wished to speak against the item. Joyce Washizaki, Cypress Bruce Goren, Cypress Al Fasani, Cypress Jaime Dalton-Goren, Cypress The public hearing was closed. Council Member McCoy stated he would like to see the Council include a skate plaza in the Wicker Drive Project and place skate elements within the other parks, starting with Veterans Park. Council Member Piercy stated she would like to see the skate plaza built larger than 3,900 square feet, up to 8,000 square feet. Council Member Keenan stated he would also like to see the skate plaza built larger. It was moved by Council Member Piercy and seconded by Council Member Keenan, to adopt the Resolution certifying as to its Review of the Final Environmental Impact Report for the Skate Plaza at Veterans Park and Making Certain Findings, for a skate plaza up to 8,000 square feet. The motion was carried by the following roll call vote: AYES: 3 NOES: 2 ABSENT: 0 COUNCIL MEMBERS: Keenan, Piercy, and Sondhi COUNCIL MEMBERS: McCoy and McGill COUNCIL MEMBERS: None RESOLUTION NO. 5495 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, CERTIFYING AS TO ITS REVIEW OF THE FINAL ENVIRONMENTAL IMPACT REPORT FOR THE SKATE PLAZA AT VETERANS PARK AND MAKING CERTAIN FINDINGS. Item No. 2: PUBLIC HEARING REGARDING AN EXTENSION OF THE AMENDED CONDITIONAL USE PERMIT NO. 97-3, A REQUEST TO PERMANENTLY ALLOW SUNDAY SALES OPERATIONS FOR THE EXISTING USED AUTOMOBILE SALES LOT LOCATED AT 9060 WALKER STREET IN THE PC PLANNED COMMUNITY ZONE. The Associate Planner provided background information on this item. The public hearing was opened. Mayor McGill asked if there was anyone who wished to speak in favor of the item. 4 CITY COUNCIL MINUTES NOVEMBER 13, 2001 Mayor McGill asked if there was anyone who wished to speak against the item. The public hearing was closed. It was moved by Council Member Piemy and seconded by Mayor Pro Tern Sondhi, to adopt the Resolution approving the permanent extension of Sunday sales operations under the Amended Conditional Use Permit No. 97-3 - with revised conditions. The motion was unanimously carried by the following roll call vote: AYES: 5 NOES: 0 ABSENT: 0 COUNCIL MEMBERS: Keenan, McCoy, Piercy, Sondhi and McGill COUNCIL MEMBERS: None COUNCIL MEMBERS: None RESOLUTION NO. 5496 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, APPROVING THE PERMANENT EXTENSION OF SUNDAY SALES OPERATIONS UNDER THE AMENDED CONDITIONAL USE PERMIT NO. 97-3 - WITH REVISED CONDITIONS. The City Council meeting was recessed at 9:43 p.m. The City Council meeting was reconvened at 9:53 p.m. Item No. 3: PUBLIC HEARING REGARDING CONDITIONAL USE PERMIT NO. O75 2001-14, A REQUEST TO OPERATE A PRESCHOOL USE IN AN EXISTING COMMERCIAL BUILDING LOCATED AT 6300 LINCOLN AVENUE IN THE PC PLANNED COMMUNITY ZONE. The Associate Planner provided background information on this item. The public hearing was opened. The applicant, Kathleen Shanahan, Apple Tree Early Intervention Center, stated they currently have 33 children enrolled in the program and would like to serve an additional 24 children. Mayor McGill asked if there was anyone who wished to speak in favor of the item. Mayor McGill asked if there was anyone who wished to speak against the item. The public hearing was closed. It was moved by Council Member Keenan and seconded by Council Member Piemy, to adopt the Resolution approving Conditional Use Permit No. 2001-14 -with conditions. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Keenan, McCoy, Piercy, Sondhi and McGill NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None RESOLUTION NO. 5497 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, APPROVING CONDITIONAL USE PERMIT NO. 2001-14- WITH CONDITIONS. 5 CITY COUNCIL MINUTES Item No. 4: PUBLIC HEARING REGARDING CONDITIONAL NOVEMBER 13, 2001 USE PERMIT NO. 076 2001-16, A REQUEST TO ESTABLISH A COMPUTER RENTAL AND INTERNET ACCESS BUSINESS LOCATED AT 6927 KATELLA AVENUE IN THE PC-1 BUSINESS PARK ZONE. The Assistant Planner provided background information on this item. The public hearing was opened. The applicant, Joon Choi, stated his business is similar to Kinko's, and the computers are being used for games, word processing, and internet access. Mayor McGill asked if there was anyone who wished to speak in favor of the item. Mayor McGill asked if there was anyone who wished to speak against the item. The public hearing was closed. It was moved by Mayor Pro Tem Sondhi and seconded by Council Member McCoy, to adopt the Resolution approving Conditional Use Permit No. 2001-16 - with conditions. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Keenan, McCoy, Piercy, Sondhi and McGill NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None RESOLUTION NO. 5498 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, APPROVING CONDITIONAL USE PERMIT NO. 2001-16- WITH CONDITIONS. Item No. 5: PUBLIC HEARING REGARDING ZONING ORDINANCE AMENDMENT NO. 2001-05, A CITY-INITIATED AMENDMENT TO THE CYPRESS ZONING ORDINANCE, DIVISION 2 -ANTENNAS, TABLE 19.13, ANTENNA REGULATIONS, MODIFYING THE MAXIMUM NUMBER OF ANTENNAS PERMITTED PER LOT IN THE COMMERCIAL, INDUSTRIAL, AND PUBLIC/SEMI-PUBLIC ZONES. The Associate Planner provided background information on this item. The public hearing was opened. Mayor McGill asked if there was anyone who wished to speak in favor of the item. Mayor McGill asked if there was anyone who wished to speak against the item. The public hearing was closed. It was moved by Council Member Keenan and seconded by Council Member Piercy, to introduce for first reading an Ordinance amending the Cypress City Code, Appendix I - Zoning, Section 19, Division 2, Table 19.13 (Antenna Regulations) relating to the maximum number of antennas per lot. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Keenan, McCoy, Piercy, Sondhi and McGill NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None 6 CiTY COUNCIL MINUTES NOVEMBER 13, 2001 077 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CYPRESS, CALIFORNIA, AMENDING THE CYPRESS CITY CODE, APPENDIX I - ZONING, SECTION 19, DIVISION 2, TABLE 19.13 (ANTENNA REGULATIONS) RELATING TO THE MAXIMUM NUMBER OF ANTENNAS PER LOT. Item No. 6: PUBLIC HEARING RELATED TO THE REALLOCATION OF SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND MONIES. The Chief of Police provided background information on this item. The public hearing was opened. Mayor McGill asked if there was anyone who wished to speak in favor of the item. Mayor McGill asked if there was anyone who wished to speak against the item. The public hearing was closed. It was moved by Council Member Piercy and seconded by Mayor Pro Tem Sondhi, that: a) The City Council conduct a public hearing consistent with the legal mandates associated with the Citizens' Option for Public Safety/Supplemental Law Enforcement Services Fund; and b) The City Council appropriate $170,000 to the Supplemental Law Enforcement Services Fund (Fund 30), accounts 4001-30-181-05 ($100,000) and 4006-30- 181-05 ($70,000) for the salaries and fringe benefits for the two (2) new police officer positions, which the City Council approved for the Fiscal Year 2001-2002 budget; and c) The City Council appropriate $3,800 to Supplemental Law Enforcement Services Fund (Fund 30), account 4113-30-181-05 for the purchase of all equipment needed to fully outfit the two (2) police officer positions; and d) The City Council transfer $14,500 from the Supplemental Law Enforcement Services Fund (Fund 30) to Fund 90, (Capital Replacement Fund) for the purchase of one (1) police motorcycle; and e) The City Council transfer $15,000 from the Supplemental Law Enforcement Services Fund (Fund 30) to Fund 90, (Capital Replacement Fund) and appropriate $15,000 from the fund balance of the Capital Replacement Fund to account 4305-90-656-35 for the purchase of one (1) 800 MHz motorcycle radio and two (2) hand-held radios; and f) The City Council reduce the appropriation of the General Fund (Fund 11) by $170,000 in account 4001-11-163-05 ($100,000) and 4006-11-163-05 ($70,000). These costs will be funded by the Supplemental Law Enforcement Services Fund (Fund 30); and g) The City Council reduce the transfer from General Fund (Fund 11) to Capital Replacement Fund (Fund 90) by $14,500. These costs will be funded by the Supplemental Law Enforcement Services Fund (Fund 30); and h) The City Council approve the transfer of $250,000 from the General Fund (Fund 11) to the Capital Improvement Fund (Fund 15) for the shooting range and training facility; and i) The City Council appropriate $250,000 from the fund balance of the Capital Improvement Fund (Fund 15) to account 4186-15-844-24 for the shooting range and training facility. The motion was unanimously carried by the following roll call vote: AYES: 5 NOES: 0 ABSENT: 0 COUNCIL MEMBERS: Keenan, McCoy, Piercy, Sondhi and McGill COUNCIL MEMBERS: None COUNCIL MEMBERS: None CITY COUNCIL MINUTES NOVEMBER 13, 2001 CONSENT CALENDAR: All matters listed on the Agenda under "Consent Calendar" are to be considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the Agenda. Council Member Keenan requested Item No. 14 be pulled from the Consent Calendar. It was moved by Council Member Keenan and seconded by Council Member McCoy, to approve Consent Calendar Items No. 7 through 13 and 15 through 19. The motion was unanimously carried by the following roll call vote: AYES: NOES: ABSENT: Item No. 7: 5 COUNCILMEMBERS: Keenan, McCoy, Piercy, Sondhi, and McGill 0 COUNCILMEMBERS: None 0 COUNCILMEMBERS: None APPROVAL OF CITY COUNCIL MINUTES OF THE MEETING OF OCTOBER 22, 2001. Recommendation: That the City Council approve the Minutes of the Meeting of October 22, 2001, as submitted. Item No. 8: MOTION TO INTRODUCE AND/OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. Item No. 9: PROCLAIMING NOVEMBER, 2001, AS "INFLUENZA PREVENTION MONTH" IN THE CITY OF CYPRESS. Recommendation: That the Mayor and City Council officially proclaim November, 2001, as "Influenza Prevention Month" in the City of Cypress. Item No. 10: ADOPTION OF RESOLUTION RECOGNIZING THE JAMISON FAMILY AS THE 2001 CYPRESS FAMILY OF THE YEAR. Recommendation: That the City Council adopt the Resolution, recognizing the Jamison Family as the 2001 Cypress Family of the Year. RESOLUTION NO. 5499 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, RECOGNIZING THE JAMISON FAMILY AS THE 2001 CYPRESS FAMILY OF THE YEAR. item No. 11: ADOPTION OF RESOLUTION TO CONTINUE CITY PARTICIPATION IN THE ORANGE COUNTY SERVICE AUTHORITY FOR ABANDONED VEHICLES. Recommendation: That the City Council adopt the Resolution, concerning continuation in the Orange County Service Authority for Abandoned Vehicles. RESOLUTION NO. 5500 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, CONCERNING CONTINUATION IN THE ORANGE COUNTY SERVICE AUTHORITY FOR ABANDONED VEHICLES. CITY COUNCIL MINUTES NOVEMBER 13, 2001 079 Item No. 12: ADOPTION OF RESOLUTION SUPPORTING THE CALIFORNIA- NEVADA SUPER SPEED TRAIN COMMISSION AND THE LAS VEGAS-ANAHEIM MAGLEV PROJECT. Recommendation: That the City Council adopt the Resolution, supporting the California-Nevada Super Speed Train Commission and the Las Vegas-Anaheim Maglev Project. RESOLUTION NO. 5501 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, SUPPORTING THE CALIFORNIA-NEVADA SUPER SPEED TRAIN COMMISSION AND THE LAS VEGAS-ANAHEIM MAGLEV PROJECT. Item No. 13: ADOPTION OF RESOLUTION ESTABLISHING AN AMOUNT AT WHICH BIDDING IS NOT REQUIRED PURSUANT TO SECTION 21A-10 OF THE CODE OF THE CITY OF CYPRESS. Recommendation: That the City Council adopt the Resolution, establishing an amount at which bidding is not required pursuant to Section 21A-10 of the Code of the City of Cypress. RESOLUTION NO. 5502 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, ESTABLISHING AN AMOUNT AT WHICH BIDDING IS NOT REQUIRED PURSUANT TO SECTION 21A-10 OF THE CODE OF THE CITY OF CYPRESS. Item No. 15: AWARD OF CONTRACT TO PURCHASE ENGINEERING DIVISION WORKSTATIONS. Recommendation: That the City Council award a contract to purchase workstations for the Engineering Division from BKM Total Office of California, 1201 Belle Avenue, Tustin, California 92780, in the amount of $35,479.29. Item No. 16: AUTHORIZATION TO SUBMIT AN APPLICATION TO ORANGF COUNTY SANITATION DISTRICT REQUESTING MATCHING FUNDS FOR A FLOW MONITORING PROJECT. Recommendation: That the City Council authorize staff to submit an application to Orange County Sanitation District for a Flow Monitoring Project, which will provide additional inflow/infiltration data needed for completion of the Sewer Master Plan project and Sewer Condition Assessment Plan. Item No. 17: AMENDMENT TO THE CITY'S POSITION CLASSIFICATION PLAN REVISING THE CLASSIFICATION SPECIFICATION FOR THE POSITIONS OF ACCOUNT CLERK I/Il. Recommendation: That the City Council, and acting as the ex-officio governing Board of Directors of the Cypress Recreation and Park District, adopt the attached updated class specification for the regular full-time positions of Account Clerk 1/11. Item No. 18: APPROVAL OF COMMERCIAL WARRANT LIST FOR WARRANTS NO. 50881 THROUGH 51096. Recommendation: Approve the attached warrant register. 080 CITY COUNCIL MINUTES NOVEMBER 13, 2001 RECREATION & PARK DISTRICT MA TTERS: Item No. 19: AWARD OF CONTRACT AND AUTHORIZATION OF ADDITIONAL FUNDS FOR THE RE-ROOF AND ASBESTOS ABATEMENT OF THE SNACK SHOP AT OAK KNOLL PARK, PUBLIC WORKS PROJECT NO. 2001-26. Recommendation: That the City Council, acting as ex-officio governing Board of Directors of the Cypress Recreation and Park District: 1) Award a construction contract for the re-roof and asbestos abatement of the snack shop at Oak Knoll Park in the amount of $12,743 (bid amount of $12,118 plus 5% contingency) to Coast Roof Co., Inc., 2301 Orangethorpe Avenue, Fullerton, California 92834; and 2) Authorize an appropriation of funds in the amount of $4,250 from the fund balance of the Recreation and Park District General Fund to Account No. 4186-12-502-29. Reqarding Item No. 14: ACCEPTANCE OF RESURFACING OF PUBLIC FACILITIES PARKING LOT, PUBLIC WORKS PROJECT NO. 2001-19, Council Member Keenan asked staff to report on the adequacy of the job performed by the contractor. The Public Works Director stated staff is pleased with the performance and the contractor has recently been awarded another contract with the City. It was moved by Council Member Keenan and seconded by Council Member McCoy, that the City Council: 1) Approve Contract Change Order No. 1 to Eagle Asphalt Construction, Inc., in the amount of $10,807.86; and 2) Accept the improvements for Resurfacing of Public Facilities Parking Lot, Public Works Project No. 2001-19, as being satisfactorily completed in conformance with the project specifications in the final amount of $52,971.26; and 3) Approve the final retention payment of $5,297.13 to Eagle Asphalt Construction, Inc., 1126 Clorinda Drive, Diamond Bar, California 91789, thirty-five (35) days after the Notice of Completion is filed, if no claims or objections have been filed, and upon concurrence of the Director of Public Works; and 4) Authorize the City Clerk to release the Labor and Materials Bond and the Faithful Performance Bond upon expiration of the required lien period, if no claims or objections have been filed, and upon concurrence of the Director of Public Works. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCILMEMBERS: NOES: 0 COUNCILMEMBERS: ABSENT: 0 COUNCILMEMBERS: Keenan, McCoy, Piercy, Sondhi, and McGill None None END OFCONSENTCALENDAR UNFINISHED BUSINESS No items were presented. NEW BUSINESS No items were presented. RECREATION & PARK DISTRICT MATTERS: The Cypress City Council, Acting as the Ex Officio Governing Board of Directors. No items were presented. The City Council meeting was recessed at 10:38 p.m. CYPRESS REDEVELOPMENT AGENCY MATTERS: The Cypress City Council, Acting as the Cypress Redevelopment Agency. The Redevelopment Agency was called to order at 10:39 p.m. 10 CITY COUNCIL MINUTES NOVEMBER 13, 2001 081 PRESENT: Agency Board Members Keenan, McCoy, Piercy, Agency Vice Chairperson Sondhi, Chairperson McGill ABSENT: None It was moved by Agency Board Member McCoy and seconded by Agency Board Member Piercy to approve Consent Calendar Items No. 20 and 21. The motion was unanimously carried by the following roll call vote: AYES: NOES: ABSENT: 5 AGENCY MEMBERS: Keenan, McCoy, Piercy, Sondhi, and McGill 0 AGENCY MEMBERS: None 0 AGENCY MEMBERS: None Consent Calendar: Item No. 20: APPROVAL OF AUTHORIZING THE INVESTMENT OF AGENCY MONIES IN THE LOCAL AGENCY INVESTMENT FUND. Recommendation: That the Cypress Redevelopment Agency adopt the Resolution, authorizing the investment of monies in the Local Agency Investment Fund. RESOLUTION NO. CRA-100 A RESOLUTION OF THE CYPRESS REDEVELOPMENT AGENCY, AUTHORIZING INVESTMENT OF MONIES IN THE STATE OF CALIFORNIA'S LOCAL AGENCY INVESTMENT FUND. Item No. 21: CLARIFICATION OF AMENDMENT TO HELP II PROGRAM GUIDELINES THAT ADDRESS APPLICATION RESUBMITTAL FOLLOWING A PREVIOUS CANCELLATION. Recommendation: That the Cypress Redevelopment Agency: 1) Approve the amendment of the Home Enhancement Loan Program Guidelines to add the following provision to the "Eligibility Requirements" section: Applicants who have previously participated in the Home Enhancement Loan Program but elected to cancel prior to program completion, must reimburse the Agency for fees incurred as a result of the cancellation (with the reimbursement amount limited to the lesser of either the cost incurred by the Agency or $500.00) as a condition of subsequent program participation. Additionally, a written explanation providing the reasons for the cancellation as well as assurance that circumstances leading to the cancellation have been rectified, shall also be required. END OF CONSENT CALENDAR The Redevelopment Agency was adjourned at 10:40 p.m. The City Council meeting reconvened at 10:40 p.m. ORAL COMMUNICATIONS: For Matters Not on the Agenda. Bruce Goren, Cypress, spoke regarding the Veterans Park Skate Plaza. ITEMS FROM CITY COUNCIL MEMBERS: Mayor McGill requested repods from the Council Members on their respective committee assignments. 11 CITY COUNCIL MINUTES NOVEMBER 13, 2001 O82 Council Member Keenan: Stated the City received an invitation from OCTA to participate in the Senior Mobility Program recently passed by the Board and would like to know if the City is interested. The City Manager stated staff is following up with OCTA on this issue and will bring it back to Council at a future date. Council Member Piercy: Attended a workshop at the Orange County Sanitation District on the impending renewal of the 301H Waiver. She stated she would like to discuss this issue with the Council as a whole at the next meeting. Mayor Pro Tern Sondhi: Attended a Housing and Community Development Commission meeting where the winter shelter program was discussed, and attended a groundbreaking for affordable housing at Ladera Ranch. She stated the Orange County Regional Airport Authority is currently going through some reorganization. Attended the League of California Cities meeting where Chris McKenzie, Executive Director of the League, provided a presentation on the California economy. Mayor McGill: Attended and served on a panel for Assemblyman Tom Harman. Attended the Boys and Girls Club fundraising event. A Town Hall meeting was held November 3, 2001, at Manzanita Park, where community issues were discussed. Attended the Orange County League of California Cities meeting. Attended the Santa Ana River Flood Protection Agency meeting. Attended the Veterans Day celebration at Veterans Park that was hosted by the American Legion. Attended the open house at Siemens for their West Coast Technology Center. Attended the D.A.R.E. lunch at Arnold School. ITEMS FROM CITY MANAGER: No items to report. ADJOURNMENT: Mayor McGill adjourned the meeting at 11:03 p.m. to Monday, November 26, 2001, beginning at 5:30 p.m. in the Executive Board Room. MAYOR OF THE CITY OF CYPRESS ATTEST: ~/I-Y CLERK OF THI~ITY OF CYPRESS 12