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Minutes 2001-11-26083 MINUTES OF A REGULAR MEETING OF THE CYPRESS CITY COUNCIL HELD November 26, 2001 A regular meeting of the Cypress City Council was called to order at 5:35 p.m. by Mayor McGill in the Executive Board Room, 5275 Orange Avenue, Cypress, California. PRESENT: Council Members Keenan, McCoy (arrived at 5:38 p.m.), Piercy, Mayor Pro Tem Sondhi, Mayor McGill ABSENT: None STAFF PRESENT: City Manager, City Attorney, Director of Finance and Administrative Services, Community Development Director, Chief of Police, Public Works Director, Recreation and Community Services Director, Assistant to the City Manager, and City Clerk. The City Manager stated that approximately seven months prior, the Boys and Girls Club had presented the Council with a concept for expansion of the facility. At that time, Council requested staff to work with the Boys and Girls Club on a list of concerns and questions they had. The Assistant to the City Manager stated the Boys and Girls Club has been operating out of a City-owned building that was originally built in 1964. The building is 6,000 square feet with the park being 2.54 acres. The operation is based on a $1 per year lease, with the lease expiring January 2007. She stated the proposal from the Boys and Girls Club is for a gymnasium. The City does not currently own a gymnasium and must rely on using gymnasiums at the schools. The Assistant to the City Manager stated that staff has received emails from six residents with concerns and issues which were provided to the Council. Mick Hanson, President of the Boys and Girls Club, stated they would like to move forward with the project for the children and the community. The Club has outgrown the currently facility and there are no other alternatives. Jim Miley, Executive Director of the Boys and Girls Club, stated the two major issues pushing this idea forward is the immense growth of the club since 1997 and the current facility, which was originally a library, is not conducive to some of the new programs that have been implemented in the last three years. They would like to take down the old facility and build a new one, which includes a gymnasium, a teen center, and parking on Moody and Myra at an estimated cost of $2.7 million. Mr. Miley presented a site plan, which he stated is different from the one originally presented to Council. The scale of the project has been reduced by approximately 2,000 square feet and has been kept as far from the surrounding homes as possible. He stated the two most significant issues were parking and traffic, and the loss of park space. To address the parking, the number of spaces was increased from 42 to 67 spaces and the total square footage decreased from 22,840 to 20,924. Mr. Miley stated the cost to the City is $600,000 with the remaining funds for the project coming from fundraising campaigns. Fundraising will be held over the next year with collection of pledges over a five-year period. CiTY COUNCIL MINUTES NOVEMBER 26, 2001 The Recreation and Community Services Director stated the Boys and Girls Club is requesting $600,000 to be paid over a five year period, with years one through four at $125,000 increments and year five at $100,000. The actual release of City funds would be predicated on the Boys and Girls Club reaching their targeted funding thresholds. A possible funding source for a portion of the request could be the Proposition 12 State Grant Funds, which total $587,800. Council Member Keenan asked what other projects were initially earmarked for Proposition 12 funds. The Assistant to the City Manager stated the Cypress College tennis courts, playground replacement, facility upgrades and renovations, and Senior Center programming. Mayor Pro Tern Sondhi asked if there would be a substantial increase in hours of usage for the City. The Assistant to the City Manager stated the City would be able to use the facility during non-club use time and holidays, and would be able to schedule activities that require a gym during these times. She stated that on weekdays an additional 20-25 hours would be available. Mayor Pro Tem Sondhi asked what would happen if the Boys and Girls Club did not meet their targeted threshold funding in any given year. The Assistant to the City Manager stated the agreement would have default terms should this occur. The Mayor asked about addressing the issues brought forward by residents. The Assistant to the City Manager stated the Boys and Girls Club has addressed the parking issue by adding additional spaces, and any traffic concerns could be brought to the Traffic Commission for review. The City Manager suggested holding several neighborhood meetings to find out all of the issues and bring that information back to the City Council. At 6:25 p.m., the Mayor recessed the meeting. 7:00 P.M. SESSION: The 7:00 p.m. session of the City Council meeting was called to order at 7:12 p.m. by Mayor McGill. PRESENT: Council Members Keenan, McCoy, Piercy, Mayor Pro Tem Sondhi, Mayor McGill ABSENT: None STAFF PRESENT: City Manager, City Attorney, Director of Finance and Administrative Services, Community Development Director, Chief of Police, Public Works Director, Recreation and Community Services Director, Assistant to the City Manager, Planning Manager, and City Clerk. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Council Member McCoy. INVOCATION: The invocation was given by City Attorney Wynder. PRESENTATIONS: None. 2 CITY COUNCIL MINUTES 0:95 NOVEMBER 26, 2001 REPORT OF WORKSHOP AGENDA/CLOSED SESSION: The Mayor asked for the report of the Workshop Agenda items discussed earlier in the evening. The City Manager reported that the City Council heard a proposal from the Boys and Girls Club of Cypress in concept relative to providing for a new expanded facility located at Cedar Glen Park on Moody, which would additionally provide for a gymnasium in partnership with the City. The Council asked staff to provide for additional meetings with the surrounding neighborhood and the Boys and Girls Club to assist in resolving issues with the project. The Mayor asked for the report of the Closed Session Agenda items discussed earlier in the evening. The City Attorney reported that the Council met regarding Liability Claims, pursuant to Government Code Section 54956.95, Claimant: Front Row Center, Inc. and Dennis Illingworth, Agency Claimed Against: City of Cypress. The City Council unanimously directed staff to reject these claims. The City Attorney reported that the Council also met regarding Conference with Legal Counsel-Existing Litigation, pursuant to Government Code Section 54956.9(a), Quitmeyer v. City of Cypress, et al., Case Number 00CC15234, Orange County Superior Court. The City Council was advised of an upcoming mandatory settlement conference and the issues relating to preparing for the conference. The City Council unanimously directed the City Attorney and the City's Third Party Administrator to proceed forward to the conference and authorized a certain settlement authority. No other action was taken in Closed Session, nor was any solicited. ORAL COMMUNICATIONS: LIMITED TO ONE-HALF HOUR. (THREE MINUTES PER SPEAKER, SPEAKING ONCE.) Mayor McGill asked anyone who wished to speak on any topic not included on the meeting Agenda to come forward. Mary Crowder, Cypress, spoke regarding the need for tree trimming in her area and the Skate Plaza EIR. The following spoke regarding Ocean Outfail in Huntington Beach and asked the City Council to consider opposing the renewal of the 301H Waiver: Dennis Baker, Corona del Mar Doug Cordoff, Seal Beach Jan Vandersloot, Newport Beach Larry Porter, Newport Beach Don Schulz, Los Alamitos Greg Jewell, Westminster PUBLIC HEARINGS: 7:00 P.M. (PUBLIC COMMENTS RESTRICTED TO TEN MINUTES PER SPEAKER, UNLESS EXTENDED BY THE CITY COUNCIL). CITY COUNCIL MINUTES NOVEMBER 26, 2001 086 Item No. 1: APPEAL OF PLANNING MANAGER'S DECISION REGARDING A CONDITIONAL USE PERMIT APPLICATION: A REQUEST, BY JONATHAN CURTIS OF SHEPPARD, MULLIN, RICHTER AND HAMPTON, LLP, TO APPEAL TH~- DECISION OF THE PLANNING MANAGER REGARDING THE COMPLETENESS A CONDITIONAL USE PERMIT APPLICATION FOR THE PROPERTY LOCATED A~ THE NORTHWEST CORNER OF KATELLA AVENUE AND WALKER STREE~ WITHIN AREA 5 OF THE CYPRESS BUSINESS AND PROFESSIONAL CENTEH SPECIFIC PLAN. The Planning Manager stated a request to continue this item to December 17, 2001, was received in order to allow the City and representatives of Cottonwood Christian Center additional time to discuss matters. It was moved by Council Member Keenan and seconded by Council Member Piercy, to continue the item to December 17, 2001. The motion was carried by the following roll call vote: AYES: 4 NOES: 0 ABSENT: 0 ABSTAIN: 1 COUNCIL MEMBERS: Keenan, McCoy, Piercy, and McGill COUNCIL MEMBERS: None COUNCIL MEMBERS: None COUNCIL MEMBERS: Sondhi Mayor Pro Tern Sondhi did not participate in this action due to her ownership of property in proximity to the project area. Item No. 2 PUBLIC HEARING REGARDING CONDITIONAL USE PERMIT NO. 2001-17, A REQUEST TO CONSTRUCT A SAV-ON DRUG STORE WITH A DRIVE- THRU PHARMACY AND OFFSALE GENERAL ALCOHOL SALES AT THE NORTHEAST CORNER OF BALL ROAD AND WALKER STREET IN THE CG COMMERCIAL GENERAL ZONE. The Associate Planner provided background information on this item. Council Member Keenan asked about hours of delivery. Mayor Pro Tem Sondhi stated her concerns about noise during delivery. The public hearing was opened. The applicant, Roger Watson, WCTS, inc., thanked the City Council for their questions and provided information about the store that will be built. He stated deliveries will come through the front driveway with employees primarily parking in the rear. Mr. Watson asked that Condition #53, limiting the hours of operation, be removed as it is the store's policy to keep one in six of it's stores open 24 hours a day to serve the community and surrounding area. Larry Lake, Lake Development Group, stated that this location has not been approved to be a 24-hour store. He stated a community meeting was scheduled to discuss the store and hours of operation. Mayor McGill asked if there was anyone who wished to speak in favor of the item. Mayor McGill asked if there was anyone who wished to speak against the item. The public hearing was closed. Council Member Keenan stated he felt a reasonable delivery time would be up to 9:00 p.m. and that parking in the back should be designated for employee parking. 4 087 CITY COUNCIL MINUTES NOVEMBER 26, 2001 It was moved by Council Member Keenan and seconded by Council Member McCoy, to adopt the Resolution approving Conditional Use Permit No. 2001-17 - with conditions, as amended. The motion was carried by the following roll call vote: AYES: 4 NOES: 0 ABSENT: 0 ABSTAIN: I COUNCIL MEMBERS: Keenan, McCoy, Sondhi, and McGill COUNCIL MEMBERS: None COUNCIL MEMBERS: None COUNCIL MEMBERS: Piercy Council Member Piercy did not participate in this action due to her ownership of property in proximity to the project area. RESOLUTION NO. 5503 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, APPROVING CONDITIONAL USE PERMIT NO. 2001-17- WITH CONDITIONS. Item No. 3: PUBLIC HEARING REGARDING CONDITIONAL USE PERMIT NO. 2001-11, A REQUEST TO OPERATE AN ADULT DAY CARE FACILITY IN AN EXISTING COMMERCIAL BUILDING LOCATED AT 5171 LINCOLN AVENUE IN THF PC PLANNED COMMUNITY ZONE. The Associate Planner provided background information on this item. The public hearing was opened. The applicant, Dr. Hyunh Kim, Philemon Healthcare, stated the facility is for elderly and frail participants who are over 18 years old who qualify through a physician's recommendation. He stated the sole purpose of the program is to provide assistance to prevent a long-term care facility or hospitalization. The program will consist of physical therapy, occupational therapy, speech therapy, and providing dietary needs in a daycare setting from 9:00 a.m. to 6:00 p.m. Dr. Kim stated the main population to be served will be Korean because they have such a difficult time adjusting to nursing home environments. Mayor McGill asked if there was anyone who wished to speak in favor of the item. Mayor McGill asked if there was anyone who wished to speak against the item. Mary Mclver, Cypress, stated she felt there are enough adult daycare facilities in Cypress. Elsie Carruthers, Cypress, stated she objects to the project because there are no provisions for any outdoor activities. The public hearing was closed. It was moved by Mayor Pro Tern Sondhi and seconded by Council Member Keenan, to adopt the Resolution approving Conditional Use Permit No. 2001-11 - with conditions. The motion was unanimously carried by the following roll call vote: AYES: 5 NOES: 0 ABSENT: 0 COUNCIL MEMBERS: Keenan, McCoy, Piercy, Sondhi and McGill COUNCIL MEMBERS: None COUNCIL MEMBERS; None RESOLUTION NO. 5504 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, APPROVING CONDITIONAL USE PERMIT NO. 2001-11 -WITH CONDITIONS. 5 CITY COUNCIL MINUTES NOVEMBER 26, 2001 088 Item No. 4: PUBLIC HEARING REGARDING CONDITIONAL USE PERMIT NO. 2001-13, A REQUEST TO CONSTRUCT A WIRELESS TELECOMMUNICATIONS ANTENNA FACILITY WITHIN AN EXISTING COMMERCIAL CENTER LOCATED AT 4129 BALL ROAD, AND VARIANCE NO. 2001-04, TO ALLOW THE ANTENNA STRUCTURE CLOSER THAN 300 FEET TO A RESIDENTIAL ZONE AND CLOSER THAN TEN (10) FEET FROM ANOTHER STRUCTURE. The Associate Planner provided background information on this item. The public hearing was opened. The applicant, Paul Klm, The Consulting Group, representing Cingular Wireless, stated he agrees with all of the conditions staff has prepared. Mayor McGill asked if there was anyone who wished to speak in favor of the item. Mayor McGill asked if there was anyone who wished to speak against the item. The public hearing was closed. It was moved by Mayor Pro Tern Sondhi and seconded by Council Member Piercy, to adopt the Resolution approving Conditional Use Permit No. 2001-13 - with conditions, and the Resolution granting a variance from the terms of the Zoning Ordinance of the City of Cypress, Section 19, Division 2, Table 19.13, Items 2 and 8, to allow an antenna structure closer than ten feet (10') to another structure and closer than 300 feet to a residential zone. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Keenan, McCoy, Piercy, Sondhi and McGill NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None RESOLUTION NO. 5505 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, APPROVING CONDITIONAL USE PERMIT NO. 2001-13- WITH CONDITIONS. RESOLUTION NO. 5506 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, GRANTING A VARIANCE FROM THE TERMS OF THE ZONING ORDINANCE OF THE CITY OF CYPRESS, SECTION 19, DIVISION 2, TABLE 19.13, ITEMS 2 AND 8 TO ALLOW AN ANTENNA STRUCTURE CLOSER THAN TEN FEET (10') TO ANOTHER STRUCTURE AND CLOSER THAN 300 FEET TO A RESIDENTIAL ZONE. Item No. 5: PUBLIC HEARING REGARDING CONDITIONAL USE PERMIT NO. 2001-18, A REQUEST TO ESTABLISH A RESTAURANT SERVING BEER AND WINE IN AN EXISTING 1,190 SQUARE-FOOT LEASE SPACE LOCATED AT 10509 VALLEY VIEW STREET IN THE PC-5 PLANNED COMMUNITY BUSINESS PARK ZONE. The Assistant Planner provided background information on this item. The public hearing was opened. The applicant, Hiroto Ohiwa, was present to answer any questions the Council may have. Mayor McGill asked if there was anyone who wished to speak in favor of the item. 6 CITY COUNCIL MINUTES NOVEMBER 26, 2001 Mayor McGill asked if there was anyone who wished to speak against the item. The public hearing was closed. It was moved by Council Member Keenan and seconded by Council Member McCoy, to adopt the Resolution approving Conditional Use Permit No. 2001-18 -with conditions. The motion was unanimously carried by the following roll call vote: AYES: 5 NOES: 0 ABSENT: 0 COUNCIL MEMBERS: COUNCIL MEMBERS: COUNCIL MEMBERS: Keenan, McCoy, Piercy, Sondhi and McGill None None RESOLUTION NO. 5507 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, APPROVING CONDITIONAL USE PERMIT NO. 2001-18- WITH CONDITIONS. Item No. 6: PUBLIC HEARING REGARDING CONDITIONAL USE PERMIT NO. 2001-15, A REQUEST TO APPROVE A COMPUTER RENTAL AND INTERNET ACCESS BUSINESS LOCATED AT 9191 VALLEY VIEW STREET IN THE PCM PLANNED COMMERCIAL LIGHT MANUFACTURING ZONE. The Associate Planner provided background information on this item. The public hearing was opened. The applicant, Young Chai, stated he has been in business for approximately one year. Mr. Chai stated he would like to increase the number of computers in Condition #10 from 28 to 38, and he would like the six-month review in Condition #19 removed. Mayor McGill asked if there was anyone who wished to speak in favor of the item. Mayor McGill asked if there was anyone who wished to speak against the item. The public hearing was closed. Council Member McCoy stated he would like staff to investigate how other cities address the issue of businesses operating without a license. It was moved by Council Member Piercy and seconded by Mayor Pro Tem Sondhi, to adopt the Resolution approving Conditional Use Permit No. 2001-15 - with conditions, as amended. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Keenan, McCoy, Piercy, Sondhi and McGill NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None RESOLUTION NO. 5508 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, APPROVING CONDITIONAL USE PERMIT NO. 2001-15 -WITH CONDITIONS. Item No. 7: PUBLIC HEARING REGARDING ZONING CODE AMENDMENT NO. 2001-06, AMENDING SECTION 29, APPENDIX "A" OF THE CYPRESS ZONING ORDINANCE (SIGNS), AMENDING SECTION 29.17.D (SPECIAL PURPOSE ZONES). The Planning Manager provided background information on this item. The public hearing was opened. 7 CiTY COUNCIL MINUTES NOVEMBER 26, 2001 090 Mayor McGill asked if there was anyone who wished to speak in favor of the item. Mayor McGill asked if there was anyone who wished to speak against the item. The public hearing was closed. It was moved by Council Member Keenan and seconded by Council Member Piercy, to introduce for First Reading an Ordinance amending Section 29, Appendix "A' of the Cypress Zoning Ordinance (Signs), Amending Section 29.17.D Regarding Signs in Special Purpose Zones. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Keenan, McCoy, Piercy, Sondhi and McGill NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CYPRESS, CALIFORNIA, SECTION 29, APPENDIX "A" OF THE CYPRESS ZONING ORDINANCE (SIGNS), AMENDING SECTION 29.17.D REGARDING SIGNS IN SPECIAL PURPOSE ZONES. CONSENT CALENDAR: All matters listed on the Agenda under "Consent Calendar" are to be considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the Agenda. Mayor McGill requested Item No. 15 be pulled from the Consent Calendar. It was moved by Council Member McCoy and seconded by Council Member Piercy, to approve Consent Calendar Items No. 8 through 14 and Items No. 16 through 21. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCILMEMBERS: NOES: 0 COUNCILMEMBERS: ABSENT: 0 COUNCILMEMBERS: Item No. 8: Keenan, McCoy, Piercy, Sondhi, and McGill None None APPROVAL OF CITY COUNCIL MINUTES OF THE MEETINGS OF NOVEMBER 3 AND NOVEMBER 13, 2001. Recommendation: That the City Council approve the Minutes of the Meetings of November 3 and November 13, 2001, as submitted. Item No. 9: MOTION TO INTRODUCE AND/OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. Item No. 10: PROCLAIMING NOVEMBER 1, 2001 - DECEMBER 31, 2002, AS "BUCKLE UP FOR LIFE CHALLENGE" IN THE CITY OF CYPRESS. Recommendation: That the Mayor and City Council officially proclaim November 1, 2001 - December 31,2002, as "Buckle Up For Life Challenge" in the City of Cypress. 091 CITY COUNCIL MINUTES NOVEMBER 26, 2001 Item No. 11: ADOPTION OF RESOLUTION AUTHORIZING THE SUBMISSION OF A LOCAL LAW ENFORCEMENT BLOCK GRANT APPLICATION. Recommendation: That the City Council adopt the Resolution authorizing the submission of a Local Law Enforcement Block Grant application. RESOLUTION NO. 5509 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, AUTHORIZING THE SUBMISSION OF A LOCAL LAW ENFORCEMENT BLOCK GRANT APPLICATION. Item No. 12: ACCEPTANCE OF GRANT FUNDS AND APPROPRIATION FOR THE PURCHASE OFTECHNOLOGYEQUIPMENT. Recommendation: That the City Council: 1) Receive grant funds in the amount of $44,531 and place it into the unreserved fund balance of the General Fund; and 2) Approve an increase of estimated revenues for fiscal year 2001/2002, in the unreserved fund balance of the General Fund account number 3525-11-999-99 for $44,531; and 3) Appropriate $17,000 from the unreserved fund balance of the General Fund to the Radar Trailer account number 4472-90-657-35 for the purchase of a computerized radar trailer; and 4) Appropriate $17,531 from the unreserved fund balance of the General Fund to the Police Grant Expenditure account number 4113-11-184-05 for the purchase of digital recorders, computer software, and personal digital assistants; and 5) Appropriate $10,000 from the unreserved fund balance of the General Fund to the Police Grant Expenditure account number 4116-11-184-05 for the purchase of a document imaging system. Item No. 13: ACCEPTANCE OF THE COMPREHENSIVE ANNUAL FINANCIAl REPORT OF THE CITY OF CYPRESS FOR THE FISCAL YEAR ENDED JUNE 30, 2001. Recommendation: That the City Council receive and file the Comprehensive Annual Financial Report of the City of Cypress for the fiscal year ended June 30, 2001. Item No. 14: ACCEPTANCE OF THE SINGLE AUDIT REPORT OF THE CiTY OF CYPRESS FOR THE FISCAL YEAR ENDED JUNE 30, 2001. Recommendation: That the City Council receive and file the Single Audit Report of the City of Cypress for the fiscal year ended June 30, 2001. Item No. 16: ACCEPTANCE OF THE REPORT ON AGREED-UPON PROCEDURES APPLIED TO APPROPRIATIONS LIMIT WORKSHEET FOR THE FISCAL YEAR ENDING JUNE 30, 2002. Recommendation: That the City Council receive and file the Agreed-Upon Procedures Applied to the City of Cypress' Appropriation Limit for the fiscal year ending June 30, 2002. Item No. 17: ACCEPTANCE OF FISCAL YEAR 2000-2001 ANNUAL REPORT FOR THE CYPRESS REDEVELOPMENT AGENCY. Recommendation: That the City Council accept and direct staff to file the Fiscal Year 2000-2001 Annual Report of the Cypress Redevelopment Agency with the State Department of Housing and Community Development by December 31,2001. Item No. 18:. REVIEW OF INVESTMENT REPORT FOR THE MONTH OF OCTOBER1 2001. Recommendation: Receive and file. 9 CITY COUNCIL MINUTES NOVEMBER 26, 2001 092 Item No. 19: APPROVAL OF COMMERCIAL WARRANT LIST FOR WARRANTS NO. 51097 THROUGH 51322. Recommendation: Approve the attached warrant register. RECREATION & PARK DISTRICT MA TTERS: Item No. 20: ACCEPTANCE OF THE COMPONENT UNIT FINANCIAL REPORT OF THE CYPRESS RECREATION AND PARK DISTRICT FOR THE FISCAL YEAR ENDED JUNE 30, 2001. Recommendation: That the City Council, acting as ex-officio governing Board of Directors of the Cypress Recreation and Park District, receive and file the Component Unit Financial Report of the Cypress Recreation and Park District for the fiscal year ended June 30, 2001. Item No. 21: ACCEPTANCE OF THE REPORT ON AGREED-UPON PROCEDURES APPLIED TO THE CYPRESS RECREATION AND PARK DISTRICT'S APPROPRIATION LIMIT FOR THE FISCAL YEAR ENDING JUNE 30, 2002. Recommendation: That the City Council, acting as ex-officio governing Board of Directors of the Cypress Recreation and Park District, receive and file the Agreed-Upon Procedures Applied to the Cypress Recreation and Park District's Appropriation Limit for the fiscal year ending June 30, 2002. Re.qardinqltemNo. 15: ACCEPTANCE OF THE AUDIT LETTER AND THE AUDITOR'S LETTER OF RECOMMENDATIONS TO MANAGEMENT FOR THE FISCAL YEAR ENDED JUNE 30, 2001, Mayor McGill asked the Finance Director to comment on his response to the Auditor's recommendation regarding GASB 34 and infrastructure asset reporting. The Finance and Administrative Services Director stated the infrastructure assets are long-term assets such as streets, sidewalks, curbs, storm drainage, and sewer lines that previously did not need to be reported. He stated that under the new requirements of GASB 34, these infrastructure items are added. He stated Public Works staff has been inventorying the streets and sidewalks, and will be contracting to get an evaluation on the other parts of the assets, which will be a two-year process. It was moved by Council Member Piercy and seconded by Mayor Pro Tem Sondhi, that the City Council receive and file the Audit Letter and the Auditor's Letter of Recommendations to Management for the fiscal year ended June 30, 2001. The motion was unanimously carried by the following roll call vote: AYES: NOES: ABSENT: 5 COUNCILMEMBERS: Keenan, McCoy, Piercy, Sondhi, and McGill 0 COUNCILMEMBERS: None 0 COUNCILMEMBERS: None END OF CONSENT CALENDAR ORDINANCES: (SECOND READING) Item No. 22: SECOND READING OF ZONING ORDINANCE AMENDMENT NO. 2001- 05, A CITY INITIATED TEXT AMENDMENT TO THE CYPRESS ZONING ORDINANCE, DIVISION 2 -ANTENNAS, TABLE 19.131 ANTENNA REGULATIONS, MODIFYING THE MAXIMUM NUMBER OF ANTENNAS PERMITTED PER LOT IN THE COMMERCIAL, INDUSTRIAL, AND PUBLIC/SEMI-PUBLIC ZONES. It was moved by Council Member Keenan and seconded by Council Member Piercy, to adopt the Ordinance Amending the Cypress City Code, Appendix I - Zoning, Section 19, Division 2, Table 19.13 (Antenna Regulations) Relating to the Maximum Number of Antennas Per Lot. 10 093 CITY COUNCIL MINUTES NOVEMBER 26, 2001 The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCILMEMBERS: Keenan, McCoy, Piercy, Sondhi, and McGill NOES: 0 COUNCILMEMBERS: None ABSENT: 0 COUNCILMEMBERS: None ORDINANCE NO. 1018 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CYPRESS, CALIFORNIA, AMENDING THE CYPRESS CITY CODE, APPENDIX I - ZONING, SECTION 19, DIVISION 2, TABLE 19.13 (ANTENNA REGULATIONS) RELATING TO THE MAXIMUM NUMBER OF ANTENNAS PER LOT. UNFINISHED BUSINESS No items were presented. NEW BUSINESS No items were presented. RECREATION & PARK DISTRICT MATTERS: The Cypress City Council, Acting as the Ex Officio Governing Board of Directors. No items were presented. The City Council meeting was recessed at 9:48 p.m. CYPRESS REDEVELOPMENT AGENCY MATTERS: The Cypress City Council, Acting as the Cypress Redevelopment Agency. The Redevelopment Agency was called to order at 9:48 p.m. PRESENT: Agency Board Members Keenan, McCoy, Piercy, Agency Vice Chairperson Sondhi, Chairperson McGill ABSENT: None It was moved by Agency Board Member Keenan and seconded by Agency Board Member McCoy, to approve Consent Calendar Items No. 23 and 24. The motion was unanimously carried by the following roll call vote: AYES: 5 AGENCY MEMBERS: Keenan, McCoy, Piercy, Sondhi, and McGill NOES: 0 AGENCY MEMBERS: None ABSENT: 0 AGENCY MEMBERS: None Consent Calendar: Item No. 23: ACCEPTANCE OF THE COMPONENT UNIT FINANCIAL REPORT OF THE CYPRESS REDEVELOPMENT AGENCY FOR THE FISCAL YEAR ENDED JUNF 30, 2001. Recommendation: That the Cypress Redevelopment Agency Board receive and file the Component Unit Financial Report of the Cypress Redevelopment Agency for the fiscal year ended June 30, 2001. 11 CITY COUNCIL MINUTES NOVEMBER 26, 2001 094 Item No. 24: APPROPRIATION OF FUNDS AND AMENDMENT NO. 1 TO CONSULTANT SERVICES AGREEMENT FOR PROJECT MANAGEMENT SERVICES WITH THE ROSENOW SPEVACEK GROUP. Recommendation: That the Cypress Redevelopment Agency: 1) Approve Amendment No. 1 to the Consultant Services Agreement with the Rosenow Spevacek Group (RSG) for project management services to: (1) extend the term of the Agreement; and (2) add an additional amount of $30,000 to the maximum amount of compensation under the terms of the Agreement; and 2) Approve appropriations from the respective Agency unreserved fund balances as follows: Civic Center Project Area Lincoln Avenue Project Area Los Alamitos Race Track/Golf Course Project Area Account Number 4189-35-194-06 4189-37-195-06 4189-38-197-06 Amount $ 5,000 $ 5,ooo $20,000 Agency Vice Chair Sondhi abstained on the Los Alamitos Race Track/Golf Course Project Area portion of Item No. 24 due to her ownership of property in proximity to the project area. END OF CONSENT CALENDAR The Redevelopment Agency was adjourned at 9:49 p.m. The City Council reconvened at 9:49 p.m. ORAL COMMUNICATIONS: ForMatters Not on the Agenda. None. ITEMS FROM CITY COUNCIL MEMBERS: Mayor McGill requested reports from the Council Members on their respective committee assignments. Council Member Keenan: Attended two Orange County Council of Governments meetings where an update on the progress of Metrolink, including holiday train events, and an update on AQMD rules regarding greenwaste storage and composting relating to venting the resulting fumes was provided. Attended an Orange County Transportation Authority meeting where Greg Winterbottom was chosen as Public Member for OCTA and a contractor was selected for right-of-way maintenance. Attended an open house for Boeing. Attended the West Orange County Cities Association meeting. Attended a West Orange County Cities Association Rail/Bus Rapid Transit Technology Briefing and Open House in Westminster where speakers from Los Angeles and San Diego discussed their experiences. Attended an Orange County Transportation Authority meeting today where a video of the 10 Strategic Initiatives was provided and finalists for the Public Member Alternative slot were interviewed. Council Member Keenan stated an O.C. Leadership Symposium will be held in Lake Arrowhead in January. Council Member Piemy: Attended the open house at Boeing. Attended several DARE lunches. Attended the Rail/Bus Rapid Transit Technology Briefing and Open House in Westminster. 12 095 CITY COUNCIL MINUTES NOVEMBER 26, 2001 Mayor Pro Tem Sondhi: Attended an Orange County Regional Airport Authority meeting where an independent consultant, who had reviewed the Great Park Initiative, made a presentation. Council Member McCoy: Attended an Orange County Fire Authority meeting where a Grand Jury report on fire sprinklers inside of single-family residences was discussed. Mayor McGill: Attended several DARE lunches. Attend two anthrax briefings hosted by the Cypress Police Department. Attended the Precious Life expansion dedication in Los Alamitos. Attended the open house for Boeing. Attended the West Orange County Cities meeting where vehicle license fees were discussed, OCTA provided an update, and a county representative discussed an unfunded mandate relating to sewer discharge. Attended the Chamber of Commerce mixer. ITEMS FROM CITY MANAGER: No items were presented. ADJOURNMENT: Mayor McGill adjourned the meeting at 10:13 p.m. to Monday, December 10, 2001, beginning at 5:30 p.m. in the Executive Board Room. MAYOR OF THE CITY OF CYPRESS ATTEST: CLERK O~ Tt'~ CITY OF CYPRESS 13