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Agenda 2018-06-25www.cypressca.org AGENDA REGULAR MEETING CYPRESS CITY COUNCIL June 25, 2018 6:15 P.M. Council Chambers 5275 Orange Avenue Cypress, California CALL TO ORDER 6:15 P.M. Executive Board Room ROLL CALL Cypress City Council, also acting as the Ex -Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Jon Peat Mayor Pro Tern Stacy Berry Council Member Rob Johnson Council Member Paulo Morales Council Member Mariellen Yarc ORAL COMMUNICATIONS (Three minutes per speaker unless extended by the City Council) The public may address the City Council on any matters prior to any action taken on the Agenda. Although Council Members may provide brief responses, the City Council may not discuss or take action on off -Agenda items. Speakers are requested to limit their comments to no more than three minutes each. CLOSFD SESSION CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION Pursuant to Government Code Section 54956.9(a) & (d)(1) Orange County Catholic Worker et al. v Orange County et al. Case No. SA CV 18 -0155 -DOC (JDEx) U.S. District Court, Central District June 25, 2018 1 Page 2 CONFERENCE WITH LABOR NEGOTIATOR Pursuant to Government Code Section 54957.6 Agency Negotiators: City Manager and Director of Finance and Administrative Services Employee Groups: • Executive Management • Mid -Management • Confidential • Cypress Employees' Association Cypress Maintenance Employees' Association PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government Code Section 54957 Title: City Clerk RECONVENE 7:00 P.M. Council Chambers ROLL CALL Cypress City Council, also acting as the Ex -Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Jon Peat Mayor Pro Tern Stacy Berry Council Member Rob Johnson Council Member Paulo Morales Council Member Mariellen Yarc PLEDGE OF ALLEGIANCE JNVOCATION West Cypress Church The City Council does not endorse the content of the invocation and does not endorse the invocational speaker's particular faith, belief and/or religious denomination. The City Council has an established neutral policy for selecting and scheduling invocational speakers. The City Council's policy on invocations is available from the City Clerk. REPORT OF WORKSHOP AGENDA / CLOSED SESSION City Manager/City Attorney PRESENTATIONS 1 Recognition of Benjamin James on Being Selected as Delegate to the American Legion Boys State Program 2. Presentation of 'Parks Make Life Better Month' Proclamation June 25, 2018 1 Page 3 3. Recognition of Recreation and Community Services Director June Liu ORAL COMMUNICATIONS (Limited to 30 minutes — three minutes per speaker unless extended by the City Council) The public may address the City Council on any matters prior to any action taken on the Agenda. Although Council Members may provide brief responses, the City Council may not discuss or take action on items that are not on its Agenda. Speakers are requested to limit their comments to no more than three minutes. If you would like to address the City Council, please complete a Speaker's Card available at the podium or from the City Clerk. The Speaker's Card assists the Mayor in ensuring that all persons wishing to address the City Council are recognized. CONSENT CALENDAR All matters listed on the Consent Calendar are to be approved with one motion unless a Council Member requests separate action on a specific item. 1. Approve Minutes Meeting of June 11, 2018 Prepared by: Denise Basham, City Clerk Recommendation Approve as submitted 2. Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading 3. Proclaim the Month of July 2018 as 'Parks Make Life Better Month' Prepared by Denise Basham, City Clerk Recommendation: Proclaim the month of July 2018 as 'Parks Make Life Better Month. 4. Approve an Agreement for Bus Shelter Operation and Advertising Prepared by Doug Dancs, Director of Community Development Recommendation: Approve a ten-year agreement with a City option to extend for five years to Clear Channel Outdoor Inc. for a Bus Shelter Program. 5. Approve an Agreement with Data Ticket, Inc. for Parking Citation Processing Prepared by: Rod Cox, Chief of Police Recommendation' Approve a three-year agreement with Data Ticket, Inc. for processing parking citations with the City option to extend for two years. June 25, 2018 1 Page 4 6. Award Contract for Annual Police Department Shooting Range Cleaning Prepared bv: Doug Dancs, Director of Community Development Recommendation: Award a two-year contract, with three one-year extensions, to HCI Environmental & Engineering Service for annual Police Department range cleaning in the amount of $14 700 annually 7 Accept a Department of Alcoholic Beverage Control Education and Enforcement Grant Prepared bv: Rod Cox, Chief of Police Recommendation - 1 Adopt a Resolution accepting $28,866 in Grant Assistance Program funds from the Department of Alcoholic Beverage Control; and 2. Increase FY 2018-19 estimated revenues in the General Fund Grants fund by $28,866; and 3. Increase FY 2018-19 appropriations by $28,866 in the General Fund Grants fund; and 4 Decrease FY 2018-19 appropriations by $2,302 in the General Fund for personnel costs transferred to the General Fund Grants fund; and 5. Authorize the City Manager or Chief of Police to sign all necessary grant materials. 8. Approve Plans and Specifications for Willow Park Shade Shelter Replacement, Project 212 Prepared bv: Doug Dancs, Director of Community Development Recommendation' Approve plans and specifications for Willow Park Shade Shelter Replacement, Project 212. 9. Receive and File the Strategic Plan Six -Month Objectives Update Prepared by Peter Grant, City Manager Recommendation. Receive and file the strategic plan six-month objectives update. 10. Receive and File a Contract to Conduct a Phase 1 Environmental Site Assessment for the Nine -Acre Park Site Prepared bv' Doug Dancs, Director of Community Development Recommendation: Receive and file a contract with Ninyo & Moore to conduct a Phase 1 Environmental Site Assessment for the nine -acre park site. June 25, 20181 Page 5 11. Receive and File a Request for Proposals for Traffic Signal Maintenance Services Prepared bv: Doug Dancs, Director of Community Development Recommendation: Receive and file a Request For Proposals for traffic signal maintenance services. 12. Receive and File the Investment Report for the Month Ended May 31, 2018 Prepared by' Matt Burton, Director of Finance and Administrative Services Recommendation: Receive and file the attached investment report. 13. Approve Register of Warrants, Transfers and Wires Issued for the Period of May 29, 2018 through June 8, 2018 Prepared bv. Matt Burton Recommendation Approve the attached payment register summarized below for the period of May 29, 2018 through June 8, 2018: • Warrants 46678 through 46842 • Electronic Funds Transfers 4311 through 4315 • Payroll Transfer W1363 NEW BUSINESS 14. Approve an Agreement to Conduct a Citywide Community Survey and Establish a City Council Ad Hoc Subcommittee to Assist with the Development of a Survey Questionnaire Prepared by: Alisha Farnell, Senior Management Analyst Recommendation' 1 Approve an agreement with True North Research, Inc. to conduct a citywide community survey in the amount of $31,538; and 2. Establish an ad hoc subcommittee to advise and assist with the development of a community survey questionnaire; and 3. Adopt a Resolution appointing two members of the City Council to the ad hoc subcommittee, establishing its duration, and its duties. 15. Adopt a Resolution Approving a Three -Year Memorandum of Understanding with the Cypress Employees' Association Prepared bv: Matt Burton, Director of Finance and Administrative Services Recommendation' Adopt a Resolution approving a Memorandum of Understanding with the Cypress Employees' Association from July 1 2018 through June 30, 2021 June 25, 20181 Page 6 16. Adopt a Resolution Approving a Three -Year Memorandum of Understanding with the Cypress Maintenance Employees' Association Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Adopt a Resolution approving a Memorandum of Understanding with the Cypress Maintenance Employees' Association from July 1 2018 through June 30, 2021 17 Adopt a Resolution Establishing Salary and Benefits for Confidential Positions prepared by: Matt Burton Recommendation: Adopt a Resolution amending Resolution No. 6637 establishing salary and benefits for Confidential positions. 18. Adopt Resolutions Establishing Salary and Benefits for Executive Management and Mid -Management Positions Prepared by Matt Burton, Director of Finance and Administrative Services Recommendation: 1 Adopt a Resolution establishing salary ranges for Executive Management positions; and 2. Adopt a Resolution establishing salary ranges for Mid -Management positions. 19. Second Reading of an Ordinance Approving Zone Change No. 3117 and the Oxford Place Specific Plan Prepared by: Doug Dancs, Director of Community Development Recommendation• Adopt the Ordinance by title only and waive further reading. ORAL COMMUNICATIONS (Five minutes per speaker unless extended by the City Council) The public may address the City Council on any matters prior to any action taken on the Agenda. Although Council Members may provide brief responses, the City Council may not discuss or take action on items that are not on its Agenda. Speakers are requested to limit their comments to no more than five minutes. If you would like to address the City Council, please complete a Speaker's Card available at the podium or from the City Clerk. The Speaker s Card assists the Mayor in ensuring that all persons wishing to address the City Council are recognized. COUNCIL. MFMBER REPORTS AND REMARKS CITY MANAGER REMARKS June 25, 2018 I Page 7 ADJOURNMENT - IN MEMORY OF CYPRESS RESIDENT TONY NIETO The next meeting will be an adjourned Regular Meeting, to be held on Monday July 9, 2018, beginning at 5.30 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 21st day of June, 2018. Denise Basham, City Clerk In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the City Clerk at (714) 229-6683 at least 72 hours prior to the meeting to enable the City to make reasonable arrangements to assure accessibility to this meeting.