Minutes 2002-03-26171
MINUTES OF AN ADJOURNED REGULAR MEETING OF THE
CYPRESS CITY COUNCIL
HELD
March 26, 2002
The adjourned regular meeting of the Cypress City Council was called to order at 5:34
p.m. by Mayor Sondhi in the Board Room, West Wing of City Hall, 5275 Orange
Avenue, Cypress, California.
PRESENT: Council Members Keenan, McGill, Piercy, Mayor Pro Tem McCoy (arrived
at 5:37 p.m.), Mayor Sondhi
ABSENT: None
Also present were City Manager, Director of Finance and Administrative Services,
Community Development Director, Public Works Director, Recreation and Community
Services Director, Assistant to the City Manager, Assistant City Engineer,
Contracts/Environmental Affairs Manager, Finance Manager, Recreation Services
Manager, Recreation Supervisor, and Deputy City Clerk.
The Public Works Director stated the emphasis of the 2002-2009 Capital Improvement
Program would be on the first year of the budget. The Capital Improvement Program
gives the infrastructure improvements for the upcoming seven-year program. Projects
are submitted by the City Council, commissioners, and other departments. The CIP
committee then reviews the projects, and the projects are ranked as mandated,
necessary, desirable or supplemental.
He stated it has been Council's policy of transferring $1.6 million from the General Fund
to the CIP program to use as follows:
$800,000 for residential street resurfacing
$250,000 for sidewalk repair
$400,000 for Warland Avenue payments
$250,000 for public facility construction, modification, and repair
Because of the completion of the Lincoln Avenue project, the funding allocation has
been budgeted for sidewalk repair. The budget also includes an increase in the
Warland Drive reimbursements per the Development Agreement.
The Public Works Director stated the high priority projects are the sidewalk replacement
at the Civic Center, asphalt renovation at public facilities, fuel facility modification,
Police Department upper deck resurfacing, and Pump Station #1 improvements.
Medium level priority projects are light standards/electric modifications at the Civic
Center Green and an upper deck awning at the Police Department.
He stated the proposed CIP for fiscal year 2002-2003 is $4.3 million and approximately
$24.5 million over the seven-year period. Funding sources for the projects include the
General Fund, Drainage Funds, Sewer Fund, CDBG, Gas Tax, Measure M Turnback
and other sources. Funding for the Recreation and Park District are the Park General
Fund, Open Space, and numerous State bonds and grants.
The Public Works Director stated during the next year arterial street rehabilitation
projects will be on Walker from Lincoln to Crescent and Katella from Knott to Holder.
Asphalt rehabilitation will be done at the City's corporate yard facility as well. As a
continuing project, the illuminated street name signs will be changed out at various
intersections. Signal installation projects include Katella and Dana Way and on Orange
at Lexington Junior High School, a protective left turn installation at Moody and Ball,
and a protective/permissive signal at Orange and Moody.
CITY COUNCIL MINUTES MARCH 26, 2002
He stated the high priority projects for the Cypress Recreation and Park District are
replacing the playground equipment (mandated), park land purchase, youth league
renovations, Art in Public Places, and skate linear elements in the various parks.
Medium high priority projects are the Arnold/Cypress Park bench replacement and the
Oak Knoll fence replacement. The medium priority project is the Community Center
marquee renovation.
He stated some money has been appropriated this year for the City Council Chambers
remodel project primarily for design, and staff will return for additional funds for the
actual remodel once the design is completed. The Conference Center at the civic
center is currently in the design phase and staff will also ask for an additional
appropriation of funds when that is complete.
Council Member McGill asked if any of the youth groups participate in the funding of
capital improvement projects.
The Recreation Supervisor stated the youth leagues have a $3.00 per participant
surcharge that is used toward improvement projects.
The Mayor stated the next workshop item was to review the Fiscal Year 2002-2003
non-profit contribution grant requests.
The Recreation and Community Services Director stated that in November 1998 the
City adopted an administrative policy governing non-profit contributions. In 1999, a
more comprehensive policy was developed. This policy provides an opportunity for
community non-profit organizations to receive direct and indirect funding support from
the City without receiving a gift of public funds. She stated this year staff has tracked
the support given to each organization, and therefore, they are able to show more
accurate indirect funding request costs.
The Recreation Services Manager stated the following groups had made requests with
no changes/additions from the previous year: Cypress High School Grad Night, Su
Casa Family Crisis & Support Center, St. Irenaeus Catholic Church, Veterans of
Foreign Wars, Acacia Adult Day Care, Friends of Cypress Recreation and Parks,
Cypress Boys & Girls Club, Cypress Pops Orchestra, Cypress Senior Citizens Clubs,
Kid's Corner Boosters, Youth Sports Groups, Cypress High School Athletic Boosters,
Cypress Rotary Club, Cypress Twirlers, Cypress Straight Talk Clinic, and Kiwanis Club.
New requests were received from the Soroptomists, Boys Scout Troop 295 BSA,
Hotline of Southern California, and Orange County Scholastic Foundation. Requests
with changes/additions were received from Cypress Civic Theatre, Friends of Cypress
Cultural Arts, Cypress Art League, Safety Coordinating Council, Cypress Chamber of
Commerce, Cypress High School Scholarship Fund, Woman's Club of Cypress, and
Festival Association.
Mayor Sondhi asked about Cypress Straight Talk Clinic.
The Assistant City Manager stated Straight Talk provides the swap meet at Cypress
College. As a non-profit, the swap meet pays a lower business license fee with a rate
cap of $3,000.
Council Member Keenan stated he would like this issue to be brought back to Council in
order to come up with a resolution.
Mayor Pro Tern McCoy left the meeting at 7:05 p.m.
The Recreation Services Manager stated the additional funds requested by the Cypress
Community Festival would be for a part-time staff person to handle administrative
duties.
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CITY COUNCIL MINUTES
MARCH 26, 2002
Linda Sunley, Cypress Community Festival President, stated the budget request she
submitted is for this year's festival. Office assistance is greatly needed during the month
prior to the festival.
It was the consensus of the City Council to deny support to Orange County Scholastic
and Cypress High School Athletic Boosters,
It was the consensus of the City Council to reduce to $1,000 the grant to the Cypress
High School Scholarship Fund with an additional $200 if there is a profit from the
5K/10K run and to provide $1,000 to the Cypress Community Safety Coordinating
Council.
Council Member Piercy asked if the Recreation and Community Services Department
would want to sponsor the "Snow Day" event instead of the Boys Scouts.
The Recreation and Community Services Director stated she felt it would be a good
addition to the City's recreation activities and that the project could be done using
existing staff and partnering with the Boy Scouts.
It was the consensus of the City Council to deny the increased indirect costs requested
by the Cypress Art League.
Council Member Keenan stated he would like staff to review the possibility of the City
taking the lead for the Cypress Community Festival and the Concerts on the Green for
2003.
It was the consensus of the City Council to approve an increase in direct costs of $200
for the Cypress Civic Theatre Guild.
John Hall, Cypress Pops Orchestra, stated the requested increase was to cover the
increased cost of four concerts.
The City Manager asked if there was any opportunity for cost sharing between the City
and Cypress Pops.
Mr. Hall stated they could reduce their request for direct funding from $9,200 to $8,800.
The Recreation and Community Services Director stated the Cypress Twirlers Square
Dance Club uses the area beneath the Council Chambers but has requested use of the
Community Center in the event of inclimate weather. This is usually a last-minute
request and the room/staff is not always available.
The City Council agreed the Cypress Twirlers would be allowed to use the Community
Center based upon availability of the room/staff at the discretion of staff.
The Recreation and Community Services Director stated that under the Youth Sports
Groups, Pop Warner Football does not meet the 50% residency requirement.
The Assistant to the City Manager stated the boundaries for Pop Warner are very large,
which is why the participant numbers for Cypress are only approximately 39%.
Council Member Piercy suggested contacting Pop Warner to request additional support
for the maintenance of the field they are using.
The Recreation and Community Services Director stated Hot Line had submitted a new
request asking that the rental fee for their fundraising event be waived.
A discussion was held regarding having non-profit organizations provide a
deposit/cleaning fee for equipment used during their events.
It was the consensus of the City Council to deny Hot Line's request for the rental fee
waiver.
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CITY COUNCIL MINUTES
MARCH 26, 2002
The City Manager stated the City Council may want to require, through written policy,
that the non-profit organizations submit an annual audit to prove compliance with
Council requirements in order to be considered for grant funding for the next year.
The Chief of Police stated other cities do not participate in Grad Night funding and
Cypress High School has not demonstrated a need for the funding. The City provides
drug and alcohol education and resistance training through the DARE program.
Council Member Piercy stated she supports the program. She would like to see where
the money is being spent.
Mayor Sondhi stated this would be an appropriate issue for the Youth Committee to
review for next year.
The majority of those Council Members present agreed to deny the Grad Night direct
funding request.
Council Member Keenan asked that the lease agreement with the Veterans of Foreign
Wars be reviewed over the next year.
It was the consensus of the City Council to address funding for the Acacia Adult Day
Care through the budget process.
The following organizations' requests for direct and indirect grant funding were
approved as submitted: Anaheim Union High School District, Boys & Girls Club of
Cypress, Cypress Chamber of Commerce, Cypress Community Festival Association,
Cypress Elementary School District, Cypress Rotary Club, Cypress Kiwanis, Friends of
Cypress Cultural Arts, Friends of Cypress Recreation & Parks, Kids Corner Boosters,
Senior Citizens Clubs, Woman's Club of Cypress, Youth Sports Groups, Council
Contingency Fund, Soroptomist, St. Irenaeus Church, Su Casa Family Crisis and
Support Center, and Veterans of Foreign Wars.
ADJOURNMENT: Mayor Sondhi adjourned the meeting at 9:11 p.m., to Monday, April
8, 2002, beginning at 5:30 p.m. in the Council Chambers, 5275 Orange Avenue,
Cypress, California.
MAYOR (~F~H E
ATTEST:
~__~Y CLEF~K OF '~E CITY ~F CYPRESS
CITY OF CYPRESS
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