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Minutes 1977-03-17MINUTES OF A REGULAR MEETING OF THE CYPRESS PLANNING COMMISSION HELD March 17 1977 The regular meeting of the Cypress Planning Commission was called to order at 6 40 p m on Thursday March 17 1977 in the Cypress City Council Chambers 5275 Orange Avenue Cypress California Chairman Gerald Mullen presiding PRESENT ABSENT Commissioners Friedmann Van Allen and Mullen None Greenwood Partin Also present were Brian Hawley Planning Director Art Schat eder Public Works Director Eli_abeth Strauss Deputy City Attorney and Don Lamm A.sistant Planner PLEDGE OF ALLEGIANCE. Commissioner Friedmann led the pledge to the flag The Planning Director requested an executive session to discuss matters of litigation Chairman Mullen announced that Commissioner Greenwood submitted a letter of resignation as he was moving out of town and that the effective date would be May 1 1977 EXECUTIVE SESSION. Chairman Mullen called an executive session for matters of litigation at 6 45 p m The meeting was called back to order at 7 05 p m with all Commissioners present ADMINISTRATIVE MATTERS 1 Continuation of Consideration of Midwood Manor The Planning Director reported he transmitted a communication to the Commission from Ms Barbara Channell attorney for the Midwood Manor Homeowners Association containing a proposal to resolve the problem of the corner area which has been used for parking The March 9 letter described a seven -point plan unanimously recommended by the Board of Governors on March 7 an alternate plan whereby the blacktop would remain but the area would be barricaded to prevent vehicular access and comments from adjacent single family homeowners The Planning Director stated he wished to clarify one point in the letter where it states the corner area was blacktopped at the time of construction of the development According to staff s investigations the paved parking lot was established about three years ago and originally although not landscaped it was an open green area Ms Barbara Channell 660 Newport Center Drive Newport Beach stated at the recent Board meeting several original property owners reported the area was blacktopped initially at the time of construction although it was not used as a parking lot Ms Channell reviewed the seven points in their proposal She reported the Association is in the process of amending the CC$R's and plans to develop a penalty to enforce the no car repairs restriction She reported the extensions to the north and east walls would be with six-inch wide cinderblock Planning Commission Minutes March 17 1977 The Planning Director recommended that if the Commission wishes to approve the proposal in addition to increasing the wall height and to ensure no parking adjacent to it that at least five feet back from the walls the blacktop be torn out and perhaps replaced with low-cost landscaping Ms Channell stated that along the north and east walls there are concrete wheel stops as well as a space for shrubs between the walls and paving She asked if the wheel stops could be moved back the five foot distance and shrubs planted in the existing area adjacent to the wall The Planning Director stated staff could work this out with the applicant and he recommended a requirement that landscaping be installed adja- cent to the walls as an additional puffer to the specifications of the staff Mr Ed Powell 10401 Santa Elise Cypress stated there has been real progress during the last few weeks and the Associa tion's plan appears reasonable He stated if it can be imple- mented then it is acceptable to him Chairman Mullen recommended that the Commission s action be subject to review in six months to make sure the conflict is resolved Commissioner Partin recommended that the barricade remain in place until the plan becomes effective It was moved by Chairman Mullen seconded by Commissioner Greenwood and unanimously carried to accept the principal plan proposed by the Midwood Manor homeowners Association with the conditions that a planting buffer be installed to the satisfaction of the City staff and that the matter be reviewed in six months with the understanding that the Commis- sion s action is subject to review and change at that time Chairman Mullen thanked Ms Channell and complimented her for spearheading a solution and for her creative efforts to get the problem resolved Commissioner Greenwood stated the Chairman spoke for all of them Continuation of consideration of signing program - 7 -Eleven Store southeast corner of Lincoln Avenue and Denni Street. The Planning Director reported that one of the conditions of approval of the conditional use permit for the 7 Eleven store was that the signing program be reviewed and approved by the Commission He stated the Commission was informed by the applicant that according to 7 Eleven policy the free- standing sign had to exclusively carry 7 -Eleven identification and could not be a combination sign On this basis the Com- mission approved the signing as in conformance with the standard 7 Eleven signing program Mr Lewis Morgen representing Planned Development Corporation the applicant, 1180 S Beverly Drive Los Angeles stated he received the Planning Director's March 4 letter requesting his attendance at this meeting and advising that the Commission on March 3 elected to reconsider the 7 -Eleven store signing program since the Commission felt approval was based on mis- leading information supplied to them Mr Morgen stated he received a transcript and listened to the tape recordings of that portion of the meeting Mr Morgen felt his integrity and reputation were being questioned and stated it was not true that misleading information was given Mr Morgen reviewed Planning Commission Minutes March 17 1977 the development history of the property and reported their application was unanimously approved on appeal by the City Council on April '6 19'6 Construction began September 1 and the occupancy permit was granted February 4 19'7 Mr Morgen further reviewed the Commission's actions pertaining to their signing program and reported that upon presentation of his proposal for two freestanding signs the Commission requested his investigation of a combination pole sign Mr Morgen contacted Mr Ron Street California representative in charge of Real Estate for ' Eleven requesting permission for a combination sign and was informed that ' Eleven was attempting to do away with combination signs Mr Street referred the matter to the Dallas Texas office Mr Morgen distributed copies of the November 16 letter from the Texas office to the Commission which indicated they would not permit a combination pole sign Mr Bob Beetle Orange County Real Estate Director for the Southland Corporation stated it is ' Eleven's policy not to put in anything except a freestanding pole sign since they are trying to establish an image that people will associate with the store Mr Beetle stated exceptions are made if a city s ordinance prohibits freestanding signs and then they either install what the ordinance permits or relinquish the site Mr Beetle stated they did not want to consider a monument sign since Cypress permits freestanding pole signs Mr Morgen reported he discussed alternatives with Mr Street including a monument sign and combination sign and Mr Street repeated his position that he wanted a freestanding pole sign with the open -4 hours logo Mr Morgen felt there was no alternative Commissioner Van Allen felt the Commi sion was perhaps too hasty in their approval of the signing proiram without giving adequate consideration to the signing needs of the smaller stores He stated he would have liked to reconsider the second pole ign for those stores Mr Beetle stated he would not object to a second pole sign for the tenant stores He indicated their policy is that they will develop a site if it is a prime location even with handicaps imposed by signing requirements Chairman Mullen stated he agreed with Commissioner Van Allen that the signing appears to dominate the site but he felt it would be unfair to withdraw approval He felt the Commission's approval was valid and based on testimony and fact_ presented at their meeting and that no one was found to have knowingly presented false information Chairman Mullen recommended an evaluation of the Sign Ordinance in order to establish criteria for monument signing including appropriate locations for such signing in the City Commissioner Van Allen stated he requested reconsideration since he felt the Commission was entitled to an explanation of the apparent discrepancy in 7 -Eleven signing policy and that it didn't mean he was going to move to remove the sign Mr Hilliard Warren 527S Vista Real Cypress speaking for the Chamber of Commerce Board of Directors stated the Chamber discussed this item at today s meeting and a letter will be forthcoming They felt that since the sign was erected in conformance with the Sign Ordinance and no requests for devia- tions were made it was incorrect at this time to review the appropriateness of the signing The Chamber also opposed removal of the existing sign He stated if the Commission 3 Planning Commission Minutes March 17 1977 plans to review the Sign Ordinance then the Chamber would like to review any proposed changes He stated the Chamber opposed Commission action after the fact which would be detrimental to future business and asked the Commission to confirm its approval Commissioner Van Allen stated it was not his intent to make a motion requiring removal of the existing signing and that he was willing to reconsider a second pole sign for the bene fit of the smaller tenants Chairman Mullen stated it was his understanding that the Commission did not have the authority to dictate the content of the signing or require that it repre- sent all tenants The attorney stated the Commission did have this authority It was moved by Chairman Mullen seconded by Commissioner Greenwood and unanimously carried to receive and file the matter The Planning Director reported that staff checked the light at the top of the sign pole and it appeared to be directed toward the parking lot and not into the traffic lane on Denni street He stated staff would recheck the light 3 Continuation of consideration of design review office building, northeast corner of Cerritos and Denni. The Planning Director presented the plot plan for the office building and reported the trash area was relocated to the northwest corner of the property to be farther away from the adjacent residences to the north Staff and the applicant reviewed alternate proposals including relocating the building close to the southwest corner of the property however staff felt this would require major deviations to the parking or front setback requirements or both for which there was not sufficient justification Staff recommended that the Cerritos driveway he retained at the original location but that access to Cerritos he restricted to right turn movements only He stated the proposed median in Cerritos will restrict left turns Staff further recommended that the wall on the easterly prop- erty line which will be adjacent to the building and connect with the existing six foot -high wall be three feet in height They recommended that the five foot wide setback on the east side of the building be cemented rather than landscaped since landscaping would he hidden and cement would be easier to maintain Staff recommended approval subject to 23 conditions with the change in Condition #1b regarding the easterly wall Mr Jared Sloan architect for the property owner 10311 Los Alamitos Boulevard Los Alamitos stated the conditions as in the report and as described by staff are acceptable to the applicant and he has no further comments The Public Works Director reported that the City is requiring in the deed documents that all access rights to Cerritos Ave nue except for right turn movements only be dedicated to the City He stated if the property is ever sold then this res- triction will be contained in the title report In response to Commissioner Partin the Planning Director recommended that the easterly setback area remain open at both ends for security purposes It was moved by Chairman Mullen seconded by Commissioner Greenwood and unanimously carried to approve the plans for the office building at the northeast corner of Cerritos and Denni subject to the following conditions 1 The development on the subject property shall be in sub stantial conformance with the plot plans and elevations submitted with this application 2 A precise landscape plan shall be submitted and approved 4 Planning Commi sion Minutes March 17 197' by the Planning Commission prior to installation of landscaping or final Building Occupancy Permits being issued Drainage shall he solved to the satisfaction of the City Engineer A grading plan shall be submitted for approval 4 All secondary and primary utility services shall he under ground 5 Necessary fire hydrants shall be installed in accordance with Fire Department requirements and City Standards b Plan checking and inspection fees shall he paid in accor dance with City of Cypress Resolution No 1713 7 Developer shall conform to all applicable provisions of the City Code 8 The sanitary sewer connection fee shall be paid by the developer in accordnace with Orange County Sanitation District No 3 Resolution No 303 9 A retaining wall per City of Cypres standards shall be constructed at the property line where the grade difference is greater than twelve inches (121) 10 A bond shall he posted by the applicant to guarantee maintenance of the irrigation system so that it operates in a manner for which it was designed and to guarantee maintenance of all plant materials in a healthy growing condition free of weeds and litter for a period of not less than twelve (12) month to the specifications of the City staff 11 A continuous physical barrier (i e 6 high concrete curb) shall he constructed at a minimum distance of five feet (5 ) from the base of the existing block wall along the northerly property line to the satisfaction of the City Engineer Planting shall be installed in the area between the block wall and curb 12 All on site drainage shall be conveyed to the street by means of an undersidewalk drain per City of Cypress standards 13 Any on site security lighting shall be arranged so that direct rays will not shine on adiacent properties or produce glare for street traffic 14 All existing public improvements at the development site which are damaged cracked or otherwise below standard shall be removed and replaced to the satisfaction of the City Engineer 15 The corner cut off shall he dedicated to the City of Cypress for roadway purposes 16 A minimum three foot high block wall shall he constructed along the easterly property line to replace the existing chain link fence constructed in that area The property located between the easterly property line and the proposed building shall be paved with concrete The existing block wall along the northerly property line shall be maintained with a six foot minimum height above the highest adiacent grade Planning Commission Minutes March 17 197' 17 Wheelchair and handicap access facilities shall be in stalled on-site and off site in accordance with State of California and City of Cypress Building Department standards 18 All roof -mounted equipment such as heating and air conditioning units shall he adequately screened from public view subject to approval of the City staff 19 The developer shall construct noise bafflers and/or deflectors on all mechanical equipment mounted outdoors to the satisfaction of the City staff 20 All existing drive approaches at the site which are not being used by this development shall be removed and re- placed with a sidewalk per City of Cypress standards 21 The existing Italian Cypress tree on Denni Street shall be removed and the treewell shall be filled with concrete A new treewell and tree shall be installed and acceptable distance from the exi ting street light per City of Cypress standards 22 The proposed drive approach on Cerritos Avenue shall be thirty five feet (35 1 in width and shall be signed for 'Right Turn Only' for traffic exiting onto Cerritos Avenue A deed shall he recorded and shall be attached to the title for this property dedicating all exit rights to Cerritos Avenue from this development to the City of Cypress except for right turn movements from the proposed driveway 23 The sewer lateral from this development may he connected to the private sewer line existing along the north prop- erty line only if connection rights are recorded with the County If connection rights are not or cannot be recorded the developer shall connect directly into the existing public sewer in Denni Street subject to City of Cypress excavation and backfill requirements PUBLIC HEARING RE. CONDITIONAL USE PERMIT NO. 77 2 - VINCE FINALDI Chairman Mullen announced that this was the time and place for the public hearing to consider a proposed condi tional use permit to establish operate and maintain an auto- motive body and repair center providing for the repair and servicing of automobiles on a parcel of land located in the 5600 block of Lincoln Avenue situated on the northerly side of Lincoln west of Los Altos Drive in the CH 10 000 Commer- cial Heavy Zone Ile opened the hearing and asked for staff s report The Planning Director reported that severe problems have arisen relating to a lack of adequate off street parking space complications in obtaining a reciprocal driveway agree- ment with the commercial property to the west and drainage He reported the applicant requested a continuance to the second meeting in April It was moved by Commissioner Van Allen and seconded by Commis- sioner Friedmann to continue the hearing regarding C U P #77-2 to the April 21 meeting The motion unanimously carried by the following roll call vote AYES NOES ABSENT 5 COMMISSIONERS 0 COMMISSIONERS 0 COMMISSIONERS Friedmann Greenwood Van Allen & Mullen None None Partin Planning Commission Minutes March 17 19'7 RECESS Chairman Mullen called a recess at 8 37 p.m The meeting was called hack to order at 8 50 p m with all Com- missioners present PUBLIC HEARING RE. CONDITIONAL USE PERMIT NO. 77-3 - NAMED AND EHSANOLLAH MOGHAREBI Chairman Mullen announced that this was the time and place for the public hearing to consider a proposed conditional use permit to establish operate and maintain an eight -court racquetball/handball facility on a parcel of land located at 6'69 Ball Road situated on the northerly side of Ball east of Juanita Street in the CG 10 000 Commercial General Zone He opened the hearing and asked for the staff s report The Assistant Planner presented Staff Report #77 9 dated March 10 describing the proposed facility In regard to the parking requirements 22 spaces are proposed Maximum occu- pancy of the building at any one time would be 32 customers and one employee (four persons maximum to a court) Staff felt it would be unlikely that each customer would travel in a separate vehicle and also that all courts will be occupied at one time The Zoning Ordinance further would require a minimum of 11 off-street parking spaces therefore staff felt the 22 spaces were feasible The Planning Director recommended two further conditions #29 regarding submittal of a landscape and irrigation plan and #30 regarding the applicability of the admissions tax to the facility Chairman Mullen asked if the applicant wished to speak Mr Steve Bridges Clock Construction Company 17092 Pullman Irvine representing the applicant stated they were pleased with the presentation and staff s research and that they understood the possible application of the admissions tax Chairman Mullen asked if anyone wished to speak in favor or in opposition No one wished to speak in support or opposition In response to questions from the Commission regarding use of the alley along the north property line the Planning Director stated that traffic generation to and from the property will be oriented towards Ball Road and staff felt any egress from the property onto Juanita will not create a noticeable impact on Juanita Street's circulation system Staff reported the alley is presently available for access to the adiacent commer cial property to the east Staff felt traffic using the alley would be generated from the immediate neighborhood They also reported that Ball Road contains broken double line striping which would permit left turns from the property They indicated a median island adjacent to the property is proposed some time in the future Mr Bridges stated the applicant researched other facilities and the experience has been that persons using the observation gallery are usually those who are waiting to play He stated not many persons come in iust to watch It was moved by Commissioner Friedmann and seconded by Commis- sioner Greenwood to approve Conditional Use Permit #77-3 subject to the 30 conditions recommended by staff as follows with the finding that the use complies with Section 17 2 7 of the Zoning Ordinance 1 Plan checking and inspection fees shall be paid in accordance with City of Cypress Resolution No 1713 Planning Commission Minutes March 17 197' Developer shall conform to all applicable provisions of the City Code 3 The sanitary sewer connection fee shall be paid by the developer in accordance with Orange County Sanitation District No 3 Resolution No 305 4 The construction requirements will he in accordance with 1973 edition of the Uniform Building and Plumbing Code and the 1975 edition of the National Electrical Code 5 Developer shall provide facilities for the handicapped as required by the State of California 6 The completed construction plans shall be submitted and approved by the Orange County Fire Marshal for fire control prior to issuance of a Building Permit 7 The building is located in Fire Zone II which requires Occupancy B 2 and type III 1 -hour fire resistant con- struction throughout 8 Necessary fire hydrants shall be installed in accordance with Fire Department requirements and City standards 9 Drainage fees shall be paid in accordance with the Master Plan of Drainage 10 A grading plan shall he submitted and drainage shall be solved to the satisfaction of the City Engineer 11 All secondary and primary utility services shall be under- ground 12 All on-site drainage shall be conveyed to the street by means of an undersidewalk drain per City of Cypress standards 13 The proposed drive approach shall he thirty feet (30') in width and constructed per City of Cypress Standard No 207 14 A continuous physical barrier (i e 6 high concrete curb) shall be constructed at a minimum distance of two and one-half feet (2 1/2') from the base of the wall of the proposed building in the area of the parking lot to protect the huilding from damage due to car movements Additionally a similar physical harrier (i e 6 high concrete curb) shall be constructed at a minimum distance of three feet (3 ) from the base of the existing building to the east of this development to the satisfaction of the City Engineer Planting may be installed in the area between the building and the curb 15 It shall be necessary for the owners of the subject property and the property directly to the east to negotiate easement rights for parking, ingress and egress along the northerly forty feet (40') of the property A title report for the property to be developed shall be submitted to the City of Cypress Engineering Department to prove that easement rights have been obtained prior to any building permits being issued 16 Parking spaces along the east property line shall be installed at 45 angles to the driveway aisle and double striped Planning Commission Minutes March 17 197' 17 The proposed parking at the north end of the building shall be moved southerly to provide an adequate maneuvering area in accordance with the twenty five feet (25') as required for 90° parking 18 The building structure shall be relocated with zero setback along the westerly property line which will then provide additional aisle width to the easterly parking area 19 A 'One Way - Do Not Enter' sign shall be installed near the proposed trash enclosure to prevent traffic from driving southbound through the parking lot to enter Ball Road 0 In accordance with the City of Cypress Master Plan of Trails no parking shall he allowed on Ball Road in front of this development 21 The street in front of this development shall be resurfaced with one inch (1 ) minimum thickness asphalt concrete from curb to curb if it is necessary to open -cut the street in more than one place Any open cut shall be backfilled per City of Cypress Standard No 110 2 All existing public improvements at the development site which are damaged cracked or otherwise below standard shall be removed and replaced to the satisfaction of the City Engineer 23 All roof -mounted equipment such as heating and air con ditioning units shall he adequately screened from public view subject to the approval of City staff 24 The developer shall construct noise bafflers and/or de flectors on all mechanical equipment mounted outdoors to the satisfaction of the City staff 25 Any on-site security lighting shall be arranged so that direct rays will not shine on adjacent properties or produce glare for street traffic 26 A street tree (15 gal ) and treewell shall be installed in front of this development to replace the existing tree which must he removed due to driveway location Every attempt shall be made by the developer to relocate the existing tree into one of the on ite planting areas 27 A bond shall he posted by the applicant to guarantee main- tenance of the irrigation system so that it operates in a manner for which it was de igned and to guarantee maintenance of all plant materials in a healthy growing condition free of weeds and litter, for a period of not less than twelve (1') months to the specifications of the City staff 28 A certificate of occupancy shall not be issued for this development until all landscaping and irrigation is completed in accordance with plans and specifications as approved by the Planning Commission 29 Plans for the proposed landscape and irrigation systems shall be submitted for review and approval by the Planning Commission 30 The City Attorney shall review the characteristics of this development in order to determine the applicability of the City's Admissions Tax Ordinance If the City Attorney determines said Ordinance is applicable admissions tax shall he required for participation in the activities associated with this project Planning Commission Minutes March 17 1977 The motion unanimously carried by the following roll call vote AYES 5 COMMISSIONERS Friedmann Greenwood Partin Van Allen 8 Mullen NOES 0 COMMISSIONERS None ABSENT 0 COMMISSIONERS None Chairman Mullen closed the public hearing PUBLIC HEARING RE. VARIANCE NO. 77-1 WILLIAM J. AND WENDY L. GAUDERMAN Chairman Mullen announced that this was the time and place for the public hearing to consider a proposed variance to construct a one story addition onto the rear of an existing single-family dwelling portions of which will encroach to within 11 feet of the rear property line on prop erty located at 5642 Lime Street Cypress in the RS -6000 Residential Single -Family Zone He declared the hearing open and asked for the staff report The Assistant Planner presented Staff Report #77 8 dated March 9 describing the property and proposed addition The property fronts on Lime Avenue while access to the rear is provided by an alley extending from Walker to Peach Street Staff reported that the applicant's garage is situated in front of the residence parallel with Lime Avenue unlike the majority of homes in the neighborhood which have an attached garage facing the rear alley The applicants felt they are being penali ed by the 20 foot rear yard setback for attached room additions since a detached accessory structure (garage) of the same si e as the proposed addition may have a minimum rear setback of only five feet Chairman Mullen asked if the applicant wished to speak Mr William Gauderman 5642 Lime Avenue stated they inves tigated alternatives but this was the only feasible plan for the addition Ile reported both homes adiacent to him and the home adjacent across the alley have family rooms to the rear located between the house and garage but they cannot do the same with their garage at the front of the house Mr Dalton James Apex Bonded Builders reported the proposed use is a family room which will he one story and measure 17 feet by 19 feet In response to questions from the Commission the Planning Director reported that staff surveyed the area and the appli- cant's home is atypical of those in the neighborhood since there are only about two others which have the garage at the front of the house He stated if the applicant wished to construct a detached garage in the yard he could do so and encroach to within five feet of the rear lot line Mr Joe llardcastle 4588 Blanca Drive Cypress asked why the same setback was applied to dwelling facing an alley as for dwellings abutting each other He felt the purpose of the setback is to protect one neighbor from another and in this case there is no neighbor that close to protect He felt the setback should he measured from the center of the alley He asked why the ordinance did not take alleys into account The Planning Director responded that the staff recogni es a setback measured from the opposite boundary of an alley as far as access to a garage is concerned and the setback must be 25 feet Ile stated there are not many single family developments which use an alley for the primary access to the property He stated the ordinance was drafted to be generally applicable and not applicable to unique situations and the 10 Planning Commission Minutes March 17 1977 variance procedure is available for exceptional cases such as this one It was moved by Commissioner Van Allen and seconded by Com- missioner Greenwood to approve Variance #77-1 based on the following findings 1 There arc exceptional or extraordinary circum tances or conditions applicable to the property involved which do not apply generally to other properties in the same one 2 The granting of the variance will not constitute the granting of a special privilege inconsistent with the limitations on other properties in the vicinity classi fied in the same one The granting of the variance will not be detrimental to the public health safety or welfare or materially injurious to properties or improvements in the vicinity The motion unanimously carried by the following roll call vote AYES 5 COMMISSIONERS Friedmann Greenwood Van Allen & Mullen NOES 0 COMMISSIONERS None ABSENT 0 COMMISSIONERS None Chairman Mullen closed the hearing Partin ADMINISTRATIVE MATTERS (Continued) 4 Continuation of consideration of Coyote Creek Bike Trail The Commission held general discussion regarding the proposed bike trail project along the Coyote Creek Channel Commis- sioner Partin requested a map showing the location of the City's existing bike trail system The Planning Director suggested continuing this matter until the Commission can review the existing trails Mr Joe Hardcastle 4588 Blanca Drive reported that the bike trail along the San Gabriel River is on the east levy extending from the Long Beach regional park almost to the Pomona Freeway He stated it is a very enjoyable path to use since it connects with many parks Mr Hardcastle reported there are overcrossings along the trail where the trail goes down into the channel floor It was moved by Chairman Mullen seconded by Commissioner Partin and unanimously carried to continue this matter to the April 7 meeting The Planning Director stated he would provide the Commission with a map showing the existing bikeways MINUTES It was moved by Commissioner Greenwood seconded by Commis- sioner Partin and unanimously carried to approve the March 3 minutes The Planning Director described a policy approved by the City Council on March 14 involving Councilmen s attendance at City commission meetings and Commissioners attendance at City Council meetings The intent was to increase communication understanding of Council policies and rapport between the Council and commissions The City Council requested that the Commission designate a representative to attend Council meetings when planning related items are on the Council's 11 Planning Commission Minutes March 17 1977 agenda who could respond to questions if necessary and comment on the Planning Commission s actions The Council suggested that the Commissioners attendance could be on a rotating basis The Commission agreed that Chairman Mullen will attend the first meeting and that the following representatives will be determined in alphabetical order Commissioners Partin Van Allen Friedmann then Greenwood The commissioner next in line will serve as the alternate The Planning Director advised the Commission of a seminar on solar heating and other energy sources sponsored by the Energy Research and Development Association scheduled for April 30 through May 2 in Palm Springs The Commission agreed to approve the attendance of Chairman Mullen, with Commissioner Partin as an alternate subject to Council approval to the seminar The Planning Director stated that since only two Commissioners are available to attend and if there are sufficient funds, the Council may approve the attendance by both He stated he would report back to the Commission on this The Planning Director transmitted a communication from James Schlesinger assistant to President Carter dated March 3 requesting input on possible solutions to the energy crisis and the preparation of a national energy plan Responses were requested to be submitted before March 21 The Commission agreed that there was insufficient time to give the matter adequate consideration and that the request was received too late to reply The Planning Director reported he expected the Walker Street Zoning Study to be printed and ready for distribution by the end of March Following discussion the Commission agreed to schedule a public meeting to hear public input regarding the zoning alternatives on April 14 at 7 30 p m in the Council Chambers The Planning Director stated he will mail notices of the meeting to all of the property owners and residents in the study area and to the press ORAL COMMUNICATIONS Commissioner Partin stated in response to Mr Hulse's comment regarding poor attendance at Commission meetings that he attended a Recreation and Park Commission meeting and he was the only person in the audience Mr James Duncan 9787 Rome Street Cypress stated he attends many City meetings and frequently has been the only person in the audience ADJOURNMENT Chairman Mullen adjourned the meeting at 10 37 p m ATTEST SECRETARY OF A) THE PLANNING ► COMMISSION P CHAIRMAN OF THE PLANNING COMMISSION 12