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Minutes 80-05-06MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CYPRESS CITY COUNCIL HELD May 6, 1980 The adjourned regular meeting of the Cypress City Council was called to order at 7:54 p.m. on Tuesday, May 6, 1980, in the Cypress School District Board Room, 9470 Moody Street, Cypress, California, Mayor Vickie Evans presiding. PRESENT: ABSENT: Councilmembers Coronado, Lacayo, Mullen, Rowan & Evans None The City Council was present for a joint meeting with the Cypress School District Board of Trustees. CONTINUATION OF CONSIDERATION OF A LEASE AGREEMENT BETWEEN THE CYPRESS SCHOOl. DISTRICT AND THE CYPRESS RECREATION AND PARK DISTRICT FOR A PORTION OF CYPRESS SCHOOL TO BE USED AS A SENIOR CITIZENS CENTER: Mayor Evans reviewed the City Council's discussion of the lease at their April 28 meeting and outlined the following three areas of concern which the Council had regarding the lease: the amount of the lease payment, the type of arrangement for grounds maintenance, and possible sub-lease of the Cypress School rooms by the City. Mayor Evans reported that the City Attorney suggested a change on page one, lines nine and ten of the lease, to delete the words "for use as a senior citizens center". This would not limit the City's use of the site solely to a senior citizens center. Superintendent Calton reported that he and the City Manager met today to review the City Council's concerns expressed at the meeting. With regard to the change noted by Mayor Evans, Mr. Calton recommended the insertion of the words "District hereby leases to tenant for use as a senior citizens center and related community uses". Mr. Calton also referred to page one, lines 19 and 20 which indicate that the common areas are also available for use on a non-exclusive basis, and stated it was not the District's intent to restrict this area to the senior citizens' use. Councilman Rowan advised the Board that the Council had been presented with requests for room space from other community organizations and the Council was interested in the possibility of the City sub-leasing portions of the school facilities. Mayor Evans asked if the Board was in agreement with the proposed change on page one as outlined by Mr. Calton and the Board expressed its concurrence. The City Manager described two other areas of concern to the Council in the lease relating to the District's reimbursement for improvements made by the City, and maintenance of the grounds. With regard to the first issue, the City Manager reported that a list of improvements to be made is included in the Park District's County grant. Staff recommended that the list be included in the school lease agreement as an exhibit so that the Council and Board both acknowledge the improvements to be constructed in lieu of the lease amount. Staff recommended on page two at the end of line 15 the addition of "Exhibit 3 contains the approved improvements for the first three years of the lease agreement". The City Manager reviewed the list of improvements and costs with the Board. Mr. Calton stated that staff felt the list of items would be valuable improvements and enhance the building value. Mr. Calton recommended a further change to the lease on page four, line 14 to delete the words "as determined by the District". The Council and Board held discussion with regard to the City's lease of the four additional classrooms for community activities. Mr. Calton indicated that an alternative to the bidding process to lease the rooms would be to lease the rooms to the City in exchange for their maintenance of the grounds. After discussion, it was moved by Councilman Lacayo and seconded by Councilman Mullen that the Cypress Recreation and Park District enter the lease agreement with the Cypress School District for the multi-purpose room and four classrooms, incorporating Exhibit 3 in the agreement and with the City assuming total grounds maintenance. The Board and Council held further discussion on the motion. The motion unanimously carried. City Council Minutes May 6, 1980 The School Board unanimously approved a motion of intent to enter the lease agreement subject to reviewing the final draft at their May 20 Board meeting. RECESS: Mayor Evans recessed the meeting at 9:04 p.m. to the Administrative Conference Room, 5275 Orange Avenue. The meeting was called back to order at 9:20 p.m. in the Administrative Conference Room with all Councilmembers present. Mayor Evans announced she received a petition from the Senior Citizens Group opposing the move from the Community Center to the Cypress School which she would make available to the Council. CONTINUATION OF CONSIDERATION OF PUBLICATION OF RESOLUTION #2206 CONDEMNING THE DISPLAY AND SALE OF DRUG PARAPHERNALIA TO MINORS: The City Manager reported this matter was continued from the April 28 meeting and, as directed by the Council, staff attempted to verify the statements in the Resolution and visited the record store on April 29. The owner had moved ail paraphernalia and placed it in a temporary enclosure, a no minors sign was posted, and the owner was constructing a wall as a permanent enclosure. Staff indicated that some of the statements in the Resolution, therefore, were not applicable. It was moved by Councilman Lacayo, seconded by Councilman Rowan and unanimously carried to refer the matter to the City Attorney and request a report for the May 12 meeting. CONSIDERATION OF RIGHT OF ENTRY ACROSS AtL~D FORCES RESERVE CENTER FOR STOP. M DRAIN, CITY OF CYPRESS PROJECT #7532-20: The City Manager presented a report from the Public Works Director dated May 1 indicating that the Army Corps of Engineers had granted a right-of-entry by letter to the City to construct and maintain the storm drain across the Armed Forces Reserve Center property. Staff reported that the letter and conditions were reviewed and are acceptable to the City Attorney. Following discussion and a review of the conditions by the City Council, it was moved by Councilman Rowan, seconded by Councilman Lacayo and unanimously carried to approve the right-of-entry document across the Armed Forces Reserve Center, Los Alamitos, including conditions, and authorize the Mayor to sign and the City Clerk to attest. CONSIDERATION OF COOPERATIVE AGREEMENT DE-FCO8-80NV10112 WITH THE FEDERAL DEPARTMENT OF ENERGY~ PROJECT #7855-90: The City Manager presented a report from the Public Works Director dated May 1 which outlined the terms and cost sharing breakdown of the agreement for the electric and hybrid vehicle demon- stration project. Councilman Lacayo requested that the Council be presented with summaries of the data collection reports on operation of the vehicles. Councilman Coronado ex- pressed concern about the City participating financially in a project which he did not feel was advancing the state of the art. Following discussion of the project, it was moved by Councilman Rowan, seconded by Councilman Lacayo and carried, with Councilman Coronado voting no, to approve Cooperative Agreement #DE-FC08-80NV10112 between the Department of Energy and the City of Cypress for the Electric Vehicle Demonstration Project and authorize the Mayor to sign and the City Clerk to attest. CONSIDERATION OF AUTHORIZATION FOR THE PUBLIC WORKS DIRECTOR TO ATTEND EV EXPO 80~ ST. LOUIS~ MISSOURI: The City Manager presented a report from the Public Works Director dated May 1 which requested authorization for the Public Works Director to attend the Third International Electric Vehicle Exposition and Con- ference on May 20-22. Staff felt the conference would be valuable based on the City's participation in the electric vehicle demonstration project. Councilman Mullen requested that the Council's travel policy be an item for discussion in the near future. Councilman Lacayo requested that the Council receive copies of information gained by staff at the conference. -2- City Council Minutes May 6, 1980 It was moved by Councilman Lacayo, seconded by Councilman Coronado and unani- mously carried to authorize the Public Works Director to attend the Exposition on Electric Vehicles in St. Louis, Missouri, from May 20-22, 1980, and be reim- bursed for all actual and necessary expenses. The City Manager transmitted a report to the Council which was requested at the April 28 meeting concerning League appointments held by former Councilmembers MacLain and Hudson. The City Manager stated the City Attorney will be reviewing materials on the Vector Control District appointment and, when received, staff would present a report to the Council. It was moved by Councilman Lacayo, seconded by Councilman Rowan and unanimously carried to receive and file the report concerning the League appointments. The City Manager reported that staff received a verbal quotation from Cedric ~ite in an amount not to exceed $300 for reappraisal of the Raub parcel of property located adjacent to the Civic Center. It was moved by Councilman Rowan, seconded by Councilman Coronado and carried, with Councilmembers Lacayo and Mullen voting no, to authorize staff to obtain a reappraisal of the Raub property in an amount not to exceed $300. The Council held discussion with regard to the street sweeping program. Staff indicated they would prepare a report summarizing the complaints received and remedial actions taken for the May 27 meeting. The City Manager stated he would respond to the letter regarding the sweeping of Tanglewood alleys. CONSIDERATION OF DISCUSSION OF DRAFT HOUSING ELEMENT: The City Manager requested Associate Planner Robert Kastenbaum to review the draft copy of the Housing Element, copies of which had been provided to the City Council. Mr. Kastenbaum made a visual presentation outlining various components of the Housing Element and responded to questions from the City Council. COUNCILMAN LACAYO LEFT THE MEETING AT 11:10 P.M. The City Manager stated staff would schedule the Housing Element for a public hearing. ADJOURN~NT: Mayor Evans adjourned the meeting at 11:11 p.m. ATTEST: CITY CLERK OF rTHE CITY OF CYPRESS -3-