Minutes 80-09-16MINUTES OF THE .IO[NT MEETING OF THE CYPRESS CITY COUNCIL
AND THE RECREATION AND COMMUNITY SERVICES COMMISSION
OF THE CITY OF CYPRESS
ttELD
SEPTEMBER 16, 1980
The ioint meeting of the Cypress City Council and the Recreation and Community
Services Cormnission was called to order at 6:04 p.m. in the Assembly Room of
the Cypress Community Center; Mayor Evans, City Council, and Chairperson
l~c~vKin, Recreation and Community Services Commission presiding.
ROLL CAI. L:
City ~o_unc i 1
PRESENT:
ABSENT:
Councilmembers Lacayo, Mullen, Rowan
Mayor Evans
Councilmember Coronado
R?' re a t i on and ~Com~mji. p_i.ty- S~e_ry_i~c~e_s-
PRESENT: Commissioners Levy, Redrnon, Sch]aich, 14einberg
Cbalrperson Boykin
Commissioners Crotteau, Hawkins
Also pm,sent were Darrell Essex, City Manager, Marvin DeCarlo, Director of
Recreation and Parks, and staff members Thomas and Tbornton.
Mayor Evans recessed the meeting at 6:07 p.m. to take a tour of the community
parks (item ] on the Agenda).
At 7:40 p.m., the joint meeting was called back to order by Mayor Evans, with
!-:mr councilmembers present (Coronado absent). Chairperson Boykin called the
Commission to order at 7:42 p.m., noting the presence of five commissioners (Crotteau,
~{awkins ahsent).
PLEDGE OF ALLEGIANCE:
Ma~r Evaus led the Pledge to the Flag.
.\Di) ITIONS/CORRECTIONS TO THE AGENDA:
Mayor E,,'ans requested the addition of Consideration of the Boys Club to be placed
as Item 5 on the Joint Meeting Agenda.
STAFF REPORTS AND DISCUSSION:
CONSIDERATION OF RECREATION AND PARK DISTRICT PARK MAINTENANCE
Counci]man Rowan requested a summary of items that staff felt needed correction
and an evaluation of costs. He requested staff to transmit to the Council a recom-
mended priority of accomp]ishments for park maintenance.
(]oun, i]nan Rowan, in response to the Director of Recreation and Parks statement that
there were some major repairs and preventative maintenance items to be done on the
parks, cequested that a price be placed on these items of repair that may be necessary
inm~ediately and that he would be receptive to a mid-year budget adjustment.
In a discussion of available monies, Mr. Essex reported that, based on the county
estimate of special district augmentation funds available for special districts in
Cypress, that the District could receive an additional $100,000 over budgeted revenues.
CouncJ]man Mnllen, addressing the vandalism problem at the parks, asked if any
~-esearch bad been done on the subject. Preventative measures were discussed as well
~ ~dv~ntages to the reinstatement of the Park Ranger Program.
Joint Meeting Minutes
-2-
September 16, 1980
The Director reported on the schedoles of the two rangers and explained that they
patrol the parks seven days-per-week both night and daytime hours. Their duties
were explained and it was reported that the public is receptive to the program.
A discussion ensued, initiated by the Mayor, relative to using the City Newsletter
as a vehicle for community awareness of what the city parks mean to the citizens
of Cypress, focusing on those people close to the park areas, and making them aware
of the problems of vandalism, difficulty in maintaining them, etc.
On a motion by Councilman Lacayo and seconded by Councilman Mullen, the Recreation
and Community Services Commission was directed to include an insert in the City
Newsletter of the problems on the parks. Location, descriptions, maps, etc., are
to be included in order for the community to be made aware of the problems.
During discussions, Councilman Mullen requested a survey of park areas to include
age, number of chlldren using the parks. He expressed interest in the difference
in intensity of users at the various parks. Also, he requested information as to
what needs to be done to upgrade the parks, the costs involved, are they being
utilized; and, once they are brought up to a goodservice level,how do we keep them
that way.
Again, Councilman Lacayo restated that in his motion to place the insert in the City
Newsletter, it should include the problems that are taking place--educate the
people in order that they may become more responsible.
Mayor Evans suggested education of the children through the various PTA groups.
Following further discussion, the motion carried unanimously.
The Director of Recreation and Parks felt that, due to the early deadline, there
may not be enough time for the insert to be included in the winter brochure, and it
was the consensus that it could be postponed until the spring publication if necessary.
Councilman Rowan gave some suggestions for use of vandal-proof equipment; e.g. vandal
resistant lights, and offered to discuss this with staff.
COUNCILMAN ROWAN LEFT THE MEETING AT 8:20 P.M.
A discussion of the monies allocated for the maintenance of parks took place. The
City Manager clarified the vandalism question by comparing Cypress with other cities.
Chairperson Boykin commented that of the problems experienced, glass on the parks
takes a great deal of time to clean up.
Councilman Mullen made a motion to request that the Recreation and Community Services
Commission do an all-inclusive study of identifying problems, costs, what they
would like to see proposed to the Council for augmenting a program. Mayor Evans
seconded, and the motion carried unanimously.
Councilman Mullen stated that he would like to see the parks restored to what the
people envisioned them when they were purchased.
CONSIDERATION OF RE-ESTABLISHMENT OF COMMUNITY THEATRE FACILITY STUDY COMMITTEE
Commissioner Weinberg reported on the former committee and its makeup.
Mayor Evans had a specific request by Councilman Coronado to be considered for
membership on this committee, if re-established.
This was deferred until the next City Council meeting (Monday, September 22) when
there would be more Councilmembers present. Mr. Essex was directed to place this
on the agenda for that meeting.
CONSIDERATION OF ARTS IN PUBLIC PLACES PRESENTATION
Following a report by Commissioner Weinberg and brief discussion, the Mayor requested
that the City Council be allowed to review the information given by the City of
Brea, and this subject will be discussed at a future meeting.
Joint Meeting Minutes
-3-
September 16, 1980
CONSIDERATION OF THE CYPRESS BOYS CLUB
Following discussion by Council members of the Boys' Club facility; and, specifically,
the Recreation and Park District's interest because of the building's location on
Cedar Glen Park, Commissioner Boykin suggested that more input could be given if
the Commission joined representatives from the Boys' Club and City Council members
in their proposed joint meeting. Council members agreed and the Mayor welcomed
input in an advisory capacity to the Council from the Commission. The City Manager
reported that the meeting date had not yet been set.
In response to Commissioner Weinberg, Councilman Lacayo explained that his suggestion
of a Day Care Center at the four-classroom facility at Cypress Elementary School was
thought to be a possible source of income to the Recreation and Park District.
ADJOURNM~ENT:
On a motion duly made by Councilman Mullen and seconded, Mayor Evans declared the
meeting adjourned at 8:55 p.m.
At 8:55 p.m., Chairperson Boykin adjourned the Recreation and Community Services
Commission to the regular Recreation and Community Services Commission Meeting to be
held immediately following in the Assembly Room of the Cypress Community Center
on September 16, 1980.
MAYOR OF THE CITY~O¥ CYPRESS
ATTEST:
CITY CLERK OF THEC~TY OF CYPRESS