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Minutes 80-09-29MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CYPRESS CITY COUNCIL HELD September 29, 1980 The adjourned regular meeting of the Cypress City Council was called to order at 7:00 p.m. on Monday, September 29, 1980 in the Cypress City Council Chambers, 5275 Orange Avenue, Cypress, California, Mayor Vickie Evans presiding. PRESENT: Councilmembers Coronado, Mullen, Rowan & Evans ABSENT: Councilman Lacayo Also present were City Manager/City Clerk Darrell Essex, and the following City staff members: Davenport, Duke, Powell, Schatzeder and Shumard. PLEDGE OF ALLEGIANCE: The City Manager led the pledge to the flag. ORAL COM2FJNICATIONS: Mayor Evans asked if anyone wished to speak in regard to any matter which was not on the agenda. No one wished to speak. CONTINUATION OF PUBLIC HEARING RE: APPROPRIATION OF REVENUE SHARING FUNDS: The City Manager reported that, in accordance with Revenue Sharing requirements, he held a public hearing regarding allocation of the funds. He indicated that no persons attended that hearing which was held in the afternoon. He stated staff would make a presentation on the Police facility building modification which staff recommended be funded by revenue sharing monies. The City Manager reported that Councilman Lacayo was out of town and would not be attending the meeting; however, he had expressed support for proceeding with the Police building although he did not indicate which modification proposal he favored. The Public Works Director made a slide presentation showing the existing Police Department facilities and the floor plans of three alternative building modifica- tion proposals. He summarized a staff report dated July 1 which described the three plans and estimated costs of each. Plan #1 (estimated cost $1,145,000) included a basement and ground floor expansion and Plans #2 (estimated cost $672,000) and #3 (estimated cost $664,000) differed in that Plan #2 included a gym and #3 did not. Mr. Schatzeder stated that the exterior design of the modification would include the same facia and columns of the Civic Center architecture. He indicated that the three proposed floor plans were conceptual and could be changed according to the needs of the Police Department. Mr. Schatzeder stated that the Engineering Division staff was capable of designing and contracting the building addition at about half the cost of an outside architect's fee. The staff reported that the cost of relocating the communi- cations equipment/area was approximately $30,000 and this cost was not included in the proposals. Councilman Coronado stated he recognized the need for additional space in the Police Department and that he favored Plan #1. He inquired if staff had inves- tigated renovation of the Oxford Jr. High School facilities for Police Department activities. The staff reported that they had toured the Oxford facilities and had determined that the renovation cost would equal or exceed the cost of a new addition to the existing department facilities. They indicated that it would be easier to convert the school facilities for office and community uses than for a specialized use like the police facility. Staff further indicated that the design plans could accommodate an increase of 20 police officers in the future. The Council held general discussion with staff regarding the needs of the Police Department and design elements of the expansion plans. Staff indicated they were seeking approval of a conceptual plan and that the details of construction would be analyzed and determined at a later date. Staff indicated that the cost estimates included an amount for replacement of the air conditioning system for the Police facility as well as a study of the air conditioning system in the Civic Center. Councilmembers Evans and Rowan suggested that staff pursue Federal funding as it relates to an emergency operations center in the Police facility and for the communications center. City Council Minutes September 29, 1980 Mayor Evans asked if anyone wished to speak in support of the proposed allocation of Revenue Sharing funds for the police building expansion project. Mr. Joe Hardcastle, 4588 Blanca Drive, Cypress, stated he did not oppose the police building expansion and that he supported an increase in police officer personnel. He expressed concern that the proposed basement addition may exper- ience flooding problems in the event of a heavy rain storm. He suggested that the basement be deleted and that the existing parking area be enclosed with a wall and roof for security purposes, which would be less costly. Mr. Hardcastle also suggested that the Police activities could expand into the east wing of City Hall and that the planning and engineering operations could be relocated elsewhere. He felt the expansion project required more study. The City Manager indicated that staff had devoted several months to studying the expansion project and had considered the suggestions made by Mr. Hardcastle. Staff felt the three proposals presented tonight were the most viable. The Public Works Director responded to the comments concerning flooding and reported that the proposed underground driveway entrance would be elevated above the flood water level. He added that the Civic Center site is a bigher elevation than the surrounding area. He reported that the City of Cypress was removed as a flood hazard area and no longer requires Federal flood insurance for homes. Mr. Francis Boykin, 59i7 Noumea, Cypress, stated he agreed there was a need for the police facility expansion. He suggested that the planning, engineering and building operations in the east wing could be relocated, possibly to the Oxford School facility. He suggested that the Council consider sale of Arnold Cypress Park and combine that revenue with Revenue Sharing funds to attempt to purchase the Oxford School facilities. He felt the school facilities would benefit City departments and also provide space for conm~unity activities. Mrs. Val Valois, 9858 Via Sonoma, Cypress, suggested that Revenue Sharing funds be used for community beautification projects. She suggested that the gym be eliminated from the expansion plan and that the City seek membership in a local health club/gym for the officers. Mrs. Valois stated she was concerned over vandalism in the community and the lack of adequate officers to respond to calls. Officer Bob Tinnell, representing the Cypress Public Safety Employees' Associa- tion, stated the Association felt Plans #2 and 3 were inadequate for their needs. He recommended that expansion of the jail facility be included in the building modification since overcrowded conditions in the jail reflect a poor image of the Police Department and because overcrowded or busy conditions often require that an officer be called out of the field to assist with receiving prisoners in the jail. He also requested that the elevator not be deleted from the plans since a stairway alone could cause problems for an officer who is accom- panying a prisoner to the jail facility. Officer Tinnell stated the present jail facility accommodates only three persons and the Police Department lacks manpower to transport any additional persons to the Orange County jail. Mayor Evans asked if anyone else wished to speak. No one else wished to speak. The staff indicated that an expanded jail facility had been discussed and it could be accommodated in Plan #1. Staff indicated that the interior design of the police facility would be subject to further study and that staff would request the input from the police personnel in determining needs and priorities. Mayor Evans stated she was convinced there was a need for expansion of the police facilities and that she supported committing Revenue Sharing funds for this purpose. She inquired about the City staff's capability in designing the modifications. She felt outside expertise may be required to design such items as the emergency operations center and the public lobby in the building. The Public Works Director felt the City staff hsd the capability of designing the facility but indicated the City may employ consultants for items such as the jail and communications facilities. He stated changes in the building plans would be easier to accomplish if the staff, and not an outside architect, prepared the plans. He reported that persons with expertise in designing police facilities had been consulted for suggestions for the Cypress facility. The City Manager stated the staff would respond to the questions raised by the Counc£1 and the Council could then determine needs and address the specialty items. -2- City Council Minutes September 29, 1980 It was moved by Councilman Mullen and seconded by Councilman Rowan to close the public hearing and appropriate $1,145,000 for the police facility expansion, Study Alternative #1, and finance said appropriation with $850,000 from the Revenue Sharing fund and the balance from the City's General Fund. The motion unanimously carried by the following roll call vote: AYES: NOES: ABSENT: 4 COUNCILMEMBERS: 0 COUNCILME~4BERS: 1 COUNCILMEMBERS: Coronado, Mullen, Rowan & Evans None Lacayo Councilmembers Mullen and Rowan requested that staff investigate the status and possible acquisition of Arnold Cypress Park. Mr. Essex indicated that staff was conducting a study of this matter. ORAL COM}4UNICATIONS: There were no oral communications presented at this time. With regard to the meeting scheduled for Saturday, October 4, at the Community Center, Councilmembers Mullen and Coronado indicated they would be available for an all-day meeting. The Council agreed to schedule discussion on the industrial property at 8:00 a.m., discussion on the redevelopment program for 10:00 a.m., and discussion on City Commissions after noon. Mayor Evans requested that there be Council representation at the meeting scheduled for October 8 in Hawaiian Gardens concerning airports. Councilman Rowan indicated he may be able to attend and the City Manager reported a staff representative would attend the meeting. Councilman Mullen stated he was disappointed that Cypress' bike trail project had been found ineligible for SB 821 funds by the Orange County Transportation Commission. Mr. Schatzeder reported that the City's Ball Road crossing over the river channel is located in Los Angeles County and therefore was ineligible. He reported that the City of Los Alamitos' project was approved on Cerritos Avenue and Cypress residents could access the channel via Cerritos Avenue and utilize the channel trail to the beach. The Council requested that the avail- ability of these bike facilities be publicized in a newsletter article along with a map of the bike trails. Councilman Coronado reported he would attend the committee meeting on the Oxford Jr. High School tomorrow and convey the Council's interest in acquiring the prop- erty and buildings. He reported that the playing fields there are dry and hard and that he would bring this matter to the committee's attention. ADJOURNMENT: Mayor Evans adjourned the meeting at 9:05 p.m. to Friday, October 3, at 7:30 a.m. in the Administrative Conference Room for the meeting with Supervisor Wieder. ATTEST: CITY CLERK OF THE CITY OF CYPRESS -3-