Minutes 81-04-29MINUTES OF AN ADJOURNED REGULAR MEETING
OF THE CYPRESS CITY COUNCIL
HELD
April 29~ 1981
~e adjourned regular meeting of the Cypress City Council was called to order at
7:12 p.m. on Wednesday, April 29, 1981 in the Administrative Conference Room of the
Cypress City Hall, 5275 Orange Avenue~ Cypress, California, Mayor Gerald Mullen
presiding.
PRESENT:
ABSENT:
Councilmembers Coronado, Lacayp, Rowan & Mullen
Councilwoman Evans
~e City Manager reported that the Chamber of Commerce in conjunction with the
Steering Committee for the City's 2Sth anniversary celebration had requested the
Council's approval for them to serve as a non-profit agency to receive donations
for the 25th anniversary celebration.
Councilman Lacayo recommended that the Steering Committee establish proper accounting
procedures and that they also earmark donations into separate funds for specific
projects. He recommended that the funds be monitored as general contributions
or contributions for a specific program. The Council recommended that all partici-
pants, including community organizations which are conducting fund-raising events,
be made aware of the accounting procedures.
Mr. Francis Boykin, 5917 Noumea, Cypress, reported that the Steering Committee,
consisting of the chairmen of eight committees plus six other persons, would be
responsible for the funds and will approve all expenditures. He also reported that
the committees will maintain their own funds. Mr. Boykin described several committee
activities and organization-sponsored fund raising events for the anniversary cele-
bration. He stated he would transmit the Council's recommendations to the Steering
Committee at their next meeting on May 5.
Councilman Rowan recommended that, if community organizations are conducting fund
raising events, they should be made aware by the Steering Committee of the purpose
for which their donated funds will be used and what portion of the funds raised may
be retained by the organization.
It was moved by Councilman Rowan, seconded by Councilman Lacayo and unanimously
carried that the Council approve the Cypress Chamber of Commerce acting as the
official non-profit contributions receiver in conjunction with the Steering Committee
for the Cypress 25th anniversary celebration, request that the Chamber establish
procedures for proper fund accounting, and advise all donors/participants of
the accounting procedures.
CONTINUATION OF CONSIDERATION OF AWARD OF CONTRACT FOR WORD PROCESSOR: The City
Manager stated this item was continued from the April 27 Council meeting. Council-
man Rowan recommended that the staff ensure that the equipment will meet the City's
needs and consider whether peripheral equipment will be necessary. Mayor Mullen
expressed a concern that the lowest bid may not represent the best equipment and
recommended that the equipment should be able to meet the City's needs and provide
the best production services.
Mr. Davenport reported on staff's analysis of word processing equipment and stated
staff had devoted about two years to this project. He reported that staff visited
other cities to view their equipment and also attended demonstrations at word
processing manufacturers° He reported staff was interested in a machine that had a
capacity to meet the City's future needs and one that would include a good maintenance
contract. Mr. Davenport stated the low bidder apparently would meet these require-
ments. He stated vendors were requested to submit bids, and IBM did not submit a bid.
Councilman Lacayo stated that for a small additional cost the City could purchase a
mini-computer which would have many uses beyond word processing. He expressed
support for having in-house computer operators which could eliminate the City's costs
for contract computer services.
City Council Minutes
April 29, 1981
It was moved by Councilman Rowan, seconded by Councilman Coronado and unanimously
carried to accept the bid of Olivetti, 1100 N. Gilbert, Anaheim, California, as the
lowest responsible bidder and award them the contract in the amount of $10,070 for
the word processing system plus an additional $348.74 for a noise hood.
RECESS: Mayor Mullen called a recess at 8:17 p.m. The meeting was called back to
order at 8:30 p.m. with Councilwoman Evans absent.
CONTINUATION OF PUBLIC HEARING RE: SPECIylC PLAN #.~1-1~ CYPRESS LAND COMPANY (SOUTH
OF KATELLA BETWEEN VALLEY VIEW AND KNOTT STREETS): The City Manager stated this
hearing was continued from the April 27 Council~eeting.
Councilman Rowan stated he felt that at the last meeting it appeared the City and
Cypress Land were close to agreement since both had agreed there was potential for
commercial development of 16 acres and to setting aside 14 of the 30 acres for two
years. Councilman Rowan stated he was ready to proceed with an agreement that
would set aside 16 acres for commercial use for a period of ten years, and set aside
the remaining 14 acres for a period of five years. He stated he would favor a longer
test period than the two years, and that he felt development of the industrial
projects on the property would create commercial potential on the remainder.
Councilman Rowan also recommended that the City accept the street dedications if
Cypress Land agrees to accept their maintenance as part of an assessment district;
he recommended that the agreement provide for a review of the assessment based upon
the revenue return from the development on the property. The City Attorney stated
the formula for the assessment could be based on the property's street frontage
(by feet) and its area could be used as an adjustment factor.
Mr. Brian Harvey and representatives of Cypress Land discussed the proposal with
the Council. Mr. Harvey felt five years was too long a period to tie up the 14 acres.
lte stated he would like to know where he stands with regard to the entire property
to avoid having to keep coming back to the Cotmcil for approvals. Mr. Meyer stated
the intent of their specific plan was to avoid piecemeal development of their property;
he stated transition type uses will be necessary between the industrial and future
commercial uses to the west. Mr. Harvey reported that the only immediate interest
in commercial development that they received was for restaurants. He felt the recent
sale of the Los Alamitos Race Track would broaden the potential for commercial uses.
He expressed concern that restaurant or motel development on the Valley View street
frontage would block needed exposure for commercial uses which are developed to the
rear. Mr. Harvey stated he would like the assessment district to be phased out
when the uses on the property provide the City with sufficient revenue.
Mr. Francis Boykin, 5917 Noumea, Cypress, stated he would favor a major market
development on the property which would provide Cypress residents with a place to
shop and would provide the City with sales tax revenue. He indicated he would
object to a corridor-type commercial center which may be difficult to occupy.
Mr. Harvey asked if office buildings would be a permitted use on his property.
Staff reported office buildings would be permitted; however, they would probably
be restricted to a maximum of three stories so that they would not interfere with
the flight path of the Los Alamitos air station. Councilman Lacayo recommended
that the ground floor of office buildings be devoted to retail commercial uses.
Representatives from Cypress Land requested an opportunity for a conference.
I~CESS: Mayor Mullen called a recess at 9:06 p.m. ~e meeting was called back to
order at 9:30 p.m. with Councilwoman Evans absent.
Mr. Harvey suggested a counterproposal to set aside 16 acres of the property for
seven years and to set aside 14 acres for three years, with Cypress Land to have
the option and lattitude to build out the property with a proper mixture of uses,
which would include a range of retail commercial to offices. Mr. John Howitt,
attorney for Cypress Land, stated the property owner did not wish to develop uses
on the property which would decrease its value or lessen its potential. Mr. Meyer
indicated that their control over developing the 40 acres would generate the type
of uses the City desires on the 30 acres to the west. Mr. Harvey stated he would
like a limit on the assessment district, such as tying it to the seven year period
during which the 16 acres would be held.
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City CouncS1 Minutes
April 29, 1981
The Council indicated that the agreement would propose an equitable formula relating
to the maintenance assessment, its duration, reduction or elimination, based upon
the revenue generation from the uses on the property. ~e Council further pointed
out that the agreement should express the City's desire for a mixture of retail
commercial and office uses which are sales tax revenue producing.
Following further discussion, Mr. Harvey expressed agreement to Councilman Rowan's
proposal to set aside 16 acres for eight years and 14 acres for four years.
It was moved by Councilman Rowan and seconded by Councilman Coronado to close the
public hearing and adopt the following Resolution by title only, title as follows,
and direct the City Attorney to draft a development agreement between the City and
Cypress Land Company for the Council's review which will provide that 16 acres of
their property be set aside for 8 years and 14 acres be set aside for 4 years, with
further provision for the City's acceptance of the street dedications subject to
establishment of a maintenance assessment district which will be based on a formula
equitable to the City and Cypress Land Company:
RESOLUTION NO. 2382
A RESOLUTION OF l~E CITY COUNCIL OF THE CITY OF CYPRESS
APPROVING SPECIFIC PLAN NO. 81-1.
The motion unanimously carried by the following roll call vote:
AYES:
NOES:
ABSENT:
4 COUNCILMEMBERS:
0 COUNCILMEMBERS:
1COUNCILMEMBERS:
Coronado, Lacayo, Rowan & Mullen
None
Evans
CONSIDERATION OF BUDGET WORKSHOP: The City Manager stated the booklet transmitted
to the Council summarized the City's program performance budget system. Staff also
transmitted reports on the 1981-82 capital project requests and City and District
revenue and expenditure reports (fiscal years 1978-79 through 1981-82). The Finance
Director explained the following three components of the City's fiscal and cash
management system: (1) reports the City generates to monitor its expenses; the
Finance Department distributes these reports to City departments on a monthly basis
to indicate the departments' expenditures compared to the budget which ensures that
the departmental budgets are not overspent; (2) the fund accounting operations which
segregate municipal operations into funds to comply with law; and (3) the audit
system consisting of the basic annual audit prepared by an independent CPA firm and
additional audits performed by the state, federal and county agencies which ensure
that their funds are properly used by the City. Councilman Coronado requested the
departmental monthly reports to review. Staff stated they would provide him with
these reports as well as the monthly reports which show a breakdown of expenditures
and appropriations by program. The City Manager reported that the City's cash
position was excellent because of the past budget policies specifically relating to
Proposition 13. Staff responded to questions from the Council regarding the financial
reports. 'I~e City Manager reported that he had held his preliminary meetings with
department heads to review their 1981-82 budget requests. He reported his policy
had been to attempt to balance their 1981-82 operating revenues with the operating
expenses excluding equipment, furniture and capital project requests. He stated he
was close to completing these adjustments which equaled about a $700,000 reduction
in departmental requests. Staff reported that the past problem concerning City/
District reserves had been resolved by state legislation.
Councilman Lacayo requested that staff prepare a report for the Council which
projects City expenditures, especially personnel costs, for the next five years,
using the City's past five year expenditure figures correlated to inflation (CPI)
and the overall economic trends.
ADJOURNMENT: It was moved by Councilman Rowan, seconded by Councilman Lacayo
and unanimously carried to adjourn the meeting at 11:00 p.m.
MAYOR OF THE CITY OF CYPRESS
KI'TEST:
CITY CLERK OF ~HE CI~ Of CYPRESS
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