Minutes 81-08-31MINUTES OF AN ADJOURNED REGULAR MEETING
OF THE CYPRESS CITY COUNCIL
HELD
August 31, 1981
The adjourned regular meeting of the Cypress City Council was called to order at 6:35
p.m. on Monday, August 31, 1981, in the Assembly Room of the Cypress Community
Center, 5700 Orange Avenue, Cypress, California, Mayor Gerald Mullan presiding.
PRESENT: Councilmembers Lacayo, Rowan and Mullen
ABSENT: Councilman Coronado
Also present were City Manager/City Clerk Darrell Essex, and the following City and
District staff members: Schatzeder, DeCarlo, Wheaton and Johnson.
The City Council conducted a joint meeting with the Recreation & Community Services
Commission with the following Commissioners in attendance:
PRESENT:
ABSENT:
Commissioners Boykin, Cammack, Davis, Redmon & Weinberg
Commissioners Hawkins & Levy
PLEDGE OF ALLEGIANCE: The pledge to the flag was led by Commissioner Cammack.
COMMISSIONER HAWKINS ARRIVED AT 6:38 P.M.
AWARD OF CONTRACT: The City Manager reported that bids were opened on August 31
at 9:30 a.m. for the award of contract for heater remix of various arterial streets in the
City, Project #8201-90 and that one bid was received from the G.J. Payne Company.
It was moved by Councilman Lacayo and seconded by Mayor Mullen to determine that the
lowest responsible bidder for Project #8201-90 is the G.J. Payne Company, P. O. Box 4906,
Carson, California, and award them the contract in the amount of $60,860.52. The motion
unanimously carried by the following roll call vote:
AYES: 3 COUNCILMEMBERS: Lacayo, Rowan & Mullen
NOES: 0 COUNCILMEMBERS: None
ABSENT: 1 COUNCILMEMBERS: Coronado
CONTINUATION OF CONSIDERATION OF REPORT ON UT~r.?~ATION OF THE OXFORD
JR. HIGH SCHOOL FACILITY: The City Manager distributed copies of a staff report to
the Council and Commissioners and reviewed the proposed priorities of use for the facility
as follows: (1) preserve the open space for use by the neighborhood, youth athletic leagues
and other community organtzationsl (Z) preserve Buildings E and F (formerly industrial arts
building and cafetorium) for cultural arts activitiesl (3) lease Buildings A, B and C for
compatible uses at a lease rate that would offset costs in maintaining the rest of the
facility; and (4) make whatever space which remains from these three priorities available
to community organizations.
Discussion was held relative to revenues from lease of the Oxford facility, leasing the
available facility as a whole or in part, and responsibility for control.
It was moved by Mayor Mullen and seconded by Councilman Lacayo to direct staff to
solicit prospective tenants for Building A, when it becomes available, and for Buildings B
and C, and that the use and details of the use, the term of the use of all other buildings
and property be referred to the Recreation & Community Services Commission for their
study and recommendations back to the Council, and that the Council approve in principle
the six recommendations listed in the staff report relating to youth league recluest~. Th~
motion unanimously carried by the following roll call votel
AYESI 3 COUNCILMEMBI~RS~ Lacayo, Rowan & Mullen
NOES~ 0 COUNCILMEMBERS~ None
ABSENT: i COUNCILMI~MBERS~ Coronado
City Council Minutes August 31, 1981
It was moved by Commissioner Boykin, seconded by Commissioner Davis and unanimously
carried that the Commission schedule a public hearing and that the required length of time
of notice be given to discuss and get input on the open space and three buildings at the
Oxford facility to be subleased to the Recreation District by the City.
The City Manager reminded the Commission that the City is under a lease with the
Anaheim Union High School District and that any modifications or changes of a major
nature would have to be approved by the School District.
In regard to the Commission's public hearing on the Oxford facility, Councilman Lacayo
recommended that a fiscal analysis be presented which outlines the City's costs of
utilization of the Oxford facility and possible funding sources so that all persons in
attendance are aware of these factors.
The Recreation & Park Director reported on a request of the Cypress Civic Theatre Guild
for use of the Oxford facility for a clogging competition which would be a fund-raiser for
the non-profit group.
It was moved by Councilman Lacayo, seconded by Mayor Mullen and unanimously carried
to refer the request to the Recreation & Community Services Commission for their
consideration.
'rhe Recreation Director reported on another request by the Community Oriented Theatre
to use the Oxford facility for their opening play to be held in November. The Council also
referred this request to the Recreation Commission for consideration. Councilman Lacayo
requested that staff prepare a report which outlines the actual costs for such uses,
whether or not such costs are included in thc budget, and, if not in the budget, stating
possible funding sources.
CONSIDERATION OF PROBLEMS CREATED FOR NON-LEAGUE PARK VISITORS
DURING BASEBALL TOURNAMENTS AND CONSIDERATION OF POLICY OF FENCING
OFF AREAS WITHIN PUBLIC PARKS: Discussion was held relative to the problem
created by athletic leagues which block public access to parks by erecting fencing and
charging donations to activities.
Acting as the ex officio Board of Directors of the Cypress Recreation & Park District,
it was moved by Mayor Mullen, seconded by Councilman Lacayo and unanimously carried
that the leagues post signs for their activities reading as follows "voluntary donation; need
not pay".
CONSIDERATION OF RECREATION AND PARKS POLICY RELATIVE TO PARKING
COMMERCIAL VEHICLES ON PARK PROPERTY: Following a discussion which identified
areas where commercial vehicles have been parking~ e.g. Evergreen Park and other
locations, the staff indicated that an ordinance which would prohibit parking by any
commercial vehicle in excess of three tons had been drafted and will be placed on the
Recreation Commission's agenda for September g for their review and recommendations to
the City Council.
CONSIDERATION OF OPENING/CLOSING RECREATIONAL FACILITIES~ I.E.~
RESTROOMS: In regard to the use of park restrooms, Councilman Lacayo requested that
the Recreation & Community Services Commission develop criteria for a "controlled"
usage policy. Discussion followed regarding the problem of vandalism to park restrooms
and other areas used by the public. Chairman Weinberg suggested that photographs of
vandalized park property be submitted to local newspapers to make the public aware of
this problem. Councilman Lacayo suggested using the City newsletter to solicit and also
publish recommendations to eliminate vandalism. He also recommended that, if restrooms
are used by a particular group, then the group should closely supervise them. He stated
that if a restroom facility is closed, a public announcement should be made describing the
vandalism costs which necessitated the closure.
Councilman Rowan requested a report on use of the Community Center facility and the
availability of restrooms for public use. He suggested that bottles could be banned on City
parks and a reward offered for the arrest and conviction of vandals.
-Z-
City Council Minutes
August 31, 1981
In regard to the Peppertree Park signs which were initiated as a pilot program in
conjunction with the anti-vandalism campaign, the staff reported that the signs had been
ordered and would be installed when they are received.
Councilman Lacayo indicated he had received feedback on the success of the City's ZSth
anniversary celebration and he requested the Commission's response on whether a Z6th
anniversary celebration should be planned.
CONSIDERATION OF CYPRESS ELEMENTARY SCHOOL DISTRICT LEASE
AGREEMENT: The Recreation & Park Director reported that, following the August Z4
Council meeting, there had been two requests for use of the Cypress Elementary School
facility to commence on September 14. He reported the two Users (the United Cerebral
Palsy Association and Tutorial Trends) would be compatible with each other and with the
school facility. Staff was suggesting that twenty cents per square foot be charged as the
rental rate.
Acting as the ex officio Board of Directors of the Cypress Recreation & Park District, it
was moved by Councilman Lacayo, seconded by Mayor Mullen and unanimously carried to
approve the use of the classrooms at Cypress Elementary School by Tutorial Trends and
the United Cerebral Palsy Association.
ADJOURNMENT: Mayor Mullen adjourned the meeting at 8:51 p.m.
MAYOR OF THE CITY OF CYPRESS
ATTEST:
CITY CLERK'OF THE ~ITY OF CYPRESS