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Agenda 2018-09-10www.cypressca.org AGENDA REGULAR MEETING CYPRESS CITY COUNCIL September 10, 2018 5:30 P.M. CALL TO ORDER 5:30 P.M. Executive Board Room Council Chambers 5275 Orange Avenue Cypress, California ROLL CALL Cypress City Council, also acting as the Ex -Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Jon Peat Mayor Pro Tem Stacy Berry Council Member Rob Johnson Council Member Paulo Morales Council Member Mariellen Yarc ORAL COMMUNICATIONS (Three minutes per speaker unless extended by the City Council) The public may address the City Council on any matters prior to any action taken on the Agenda. Although Council Members may provide brief responses, the City Council may not discuss or take action on off -Agenda items. Speakers are requested to limit their comments to no more than three minutes each. WORKSHOP SESSION Community -wide Survey Update CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION Pursuant to Government Code Section 54956.9(a) & (d)(1) Orange County Catholic Worker et al. v Orange County et al. Case No. SA CV 18 -0155 -DOC (JDEx) U.S. District Court, Central District September 10, 20181 Page 2 CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code Section 54956.8 Real Property Identified by APN Numbers 241-091-22 through 26, Inclusive, 13.329 Acres Located at the Northwest Corner of Katella Avenue and Winners Circle Negotiating Party City Manager Parties Negotiating With: • Lewis Land Developers, LLC and Province Group, LLC CONFERENCE WITH LABOR NEGOTIATOR Pursuant to Government Code Section 54957.6 Agency Negotiators: City Manager and Director of Finance and Administrative Services Employee Groups: Executive Management Mid -Management • Confidential • Cypress Employees' Association • Cypress Maintenance Employees' Association • Cypress Police Management • Cypress Police Officers' Association CONFERENCE WITH LEGAL COUNSEL SIGNIFICANT EXPOSURE TO LITIGATION Pursuant to Government Code Section 54956.9(d)(2) Number of Cases: One Potential Case RECONVENE 7:00 P.M. Council Chambers ROLL CALL Cypress City Council, also acting as the Ex -Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Jon Peat Mayor Pro Tem Stacy Berry Council Member Rob Johnson Council Member Paulo Morales Council Member Mariellen Yarc PLEDGE OF ALLEGIANCE JNVOCATION St. Irenaeus Catholic Church The City Council does not endorse the content of the invocation and does not endorse the invocational speaker's particular faith, belief and/or religious denomination. The City Council has an established neutral policy for selecting and scheduling invocational speakers. The City Council's policy on invocations is available from the City Clerk. September 10, 2018 1 Page 3 REPORT OF WORKSHOP AGENDA / CLOSED SESSION City Manager/City Attorney PRESENTATIONS State of the District by Assemblywoman Sharon Quirk -Silva ORAL COMMUNICATIONS (Limited to 30 minutes — three minutes per speaker unless extended by the City Council) The public may address the City Council on any matters prior to any action taken on the Agenda. Although Council Members may provide brief responses, the City Council may not discuss or take action on items that are not on its Agenda. Speakers are requested to limit their comments to no more than three minutes. If you would like to address the City Council, please complete a Speaker's Card available at the podium or from the City Clerk. The Speaker's Card assists the Mayor in ensuring that all persons wishing to address the City Council are recognized. CONSENT CALENDAR All matters listed on the Consent Calendar are to be approved with one motion unless a Council Member requests separate action on a specific item. 1. Approve Minutes Meeting of August 27 2018 Prepared by: Denise Basham, City Clerk Recommendation' Approve as submitted. 2. Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading 3. Adopt Resolutions to Revise Conflict of Interest Codes Prepared by' Denise Basham, City Clerk Recommendation; Adopt the Resolutions adopting Conflict of Interest Codes for the City of Cypress and Cypress Recreation and Park District, which supersede all prior Conflict of Interest Codes and amendments previously adopted. 4. Excuse Absences of Recreation and Community Services Commissioner Carlos Espinosa Prepared by: Denise Basham, City Clerk Recommendation Excuse the absences of Recreation and Community Services Commissioner Carlos Espinosa. September 10, 2018 1 Page 4 5. Approve Plans and Specifications and Award Contracts for the Annual Slurry Seal, Project 214 Prepared by Doug Dancs, Director of Community Development Recommendation: 1 Approve Plans and Specifications for the Annual Slurry Seal, Project 214 and 2. Award a contract to American Asphalt South Inc. for $595,385.30, and authorize a contingency of $89,300; and 3. Approve a Task Order for Construction Inspection Services to Vali Cooper and Associates, Inc. for $59,734 and authorize a contingency of $8,960. 6. Approve the Purchase of Replacement Police Vehicle Prepared by: Doug Dancs, Director of Community Development Recommendation 1 Authorize the purchase of one replacement police vehicle for $33,477 from Wondries Fleet Group via National Auto Fleet Group; and 2. Authorize an appropriation increase of $38,697 in the City's Capital Replacement Fund to purchase and upfit the vehicle; and 3. Authorize a transfer of $25,872 from the General Liability Fund to the City's Capital Replacement Fund for insurance proceeds from AIG Claims, Inc. available to pay for the replacement vehicle; and 4. Authorize a transfer of $12,825 from the City's General Fund to the City's Capital Replacement Fund to pay the balance of the vehicle replacement. 7 Approve Supplemental Appropriations and Increases to Estimated Revenues for FY 2017 18 Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation' Approve supplemental appropriations of $564,200 and increase estimated revenues by $466,900 for FY 2017 18. September 10 2018 1 Page 5 8. Approve Register of Warrants, Transfers, and Wires Issued for the Period of August 13, 2018 through August 31, 2018 Preoared bv' Matt Burton, Director of Finance and Administrative Services Recommendation: Approve the attached payment register summarized below for the period of August 13, 2018 through August 31 2018: • Electronic Funds Transfers 4750 through 4754 • Warrants 47671 through 47799 Payroll Transfer W1370 through W1371 ORAL COMMUNICATIONS (Five minutes per speaker unless extended by the City Council) The public may address the City Council on any matters prior to any action taken on the Agenda. Although Council Members may provide brief responses, the City Council may not discuss or take action on items that are not on its Agenda. Speakers are requested to limit their comments to no more than five minutes. If you would like to address the City Council, please complete a Speaker s Card available at the podium or from the City Clerk. The Speaker's Card assists the Mayor in ensuring that all persons wishing to address the City Council are recognized. COUNCIL MEMBER REPORTS AND REMARKS CITY MANAGER REMARKS ADJOURNMENT - IN MEMORY OF ERIC BOWMAN The next meeting will be an adjourned Special Meeting, to be held on Tuesday September 11 2018, beginning at 8:30 a.m. at the Cypress Community Center I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 6th day of September 2018. it aa [J-1kr11 Denise Basham, City Clerk In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the City Clerk at (714) 229-6683 at least 72 hours prior to the meeting to enable the City to make reasonable arrangements to assure accessibility to this meeting.