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Agenda 2018-09-24www.cypressca.org AGENDA REGULAR MEETING CYPRESS CITY COUNCIL September 24, 2018 6:30 P.M. Council Chambers 5275 Orange Avenue Cypress, California CALL TO ORDER 6:30 P.M. Executive Board Room ROLL CALL Cypress City Council, also acting as the Ex -Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Jon Peat Mayor Pro Tem Stacy Berry Council Member Rob Johnson Council Member Paulo Morales Council Member Mariellen Yarc ORAL COMMUNICATIONS (Three minutes per speaker unless extended by the City Council) The public may address the City Council on any matters prior to any action taken on the Agenda. Although Council Members may provide brief responses, the City Council may not discuss or take action on off -Agenda items. Speakers are requested to limit their comments to no more than three minutes each. CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code Section 54956.8 Real Property Identified by APN Numbers 241-091-22 through 26, Inclusive, 13.329 Acres Located at the Northwest Corner of Katella Avenue and Winners Circle Negotiating Party City Manager Parties Negotiating With: • Lewis Land Developers, LLC and Province Group, LLC CONFERENCE WITH LEGAL COUNSEL SIGNIFICANT EXPOSURE TO LITIGATION Pursuant to Government Code Section 54956.9(d)(2) Number of Cases: One Potential Case September 24, 2018 1 Page 2 RECONVENE 7:00 P.M. Council Chambers ROLL CALL Cypress City Council, also acting as the Ex -Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Jon Peat Mayor Pro Tem Stacy Berry Council Member Rob Johnson Council Member Paulo Morales Council Member Mariellen Yarc PLEDGE OF ALLEGIANCF JNVOCATION First Baptist Church of Cypress The City Council does not endorse the content of the invocation and does not endorse the invocational speaker's particular faith, belief and/or religious denomination. The City Council has an established neutral policy for selecting and scheduling invocational speakers. The City Council's policy on invocations is available from the City Clerk. REPORT OF WORKSHOP AGENDA / CLOSED SESSION City Manager/City Attorney PRESENTATIONS Recognition of Cypress Veteran James Niva ORAL COMMUNICATIONS (Limited to 30 minutes — three minutes per speaker, unless extended by the City Council) The public may address the City Council on any matters prior to any action taken on the Agenda. Although Council Members may provide brief responses, the City Council may not discuss or take action on items that are not on its Agenda. Speakers are requested to limit their comments to no more than three minutes. If you would like to address the City Council, please complete a Speaker's Card available at the podium or from the City Clerk. The Speaker's Card assists the Mayor in ensuring that all persons wishing to address the City Council are recognized. September 24, 20181 Page 3 CONSENT CALENDAR All matters listed on the Consent Calendar are to be approved with one motion unless a Council Member requests separate action on a specific item. 1. Approve Minutes Meetings of September 10 and 11 2018 Prepared bv: Denise Basham, City Clerk Recommendation- Approve as submitted 2. Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading 3. Approve Contract Services Agreement for Traffic Signal Maintenance Services Prepared by. Doug Dancs, Director of Community Development J2ecommendatiorr 1 Approve a two-year contract services agreement for traffic signal maintenance services with Siemens Mobility Inc. and 2. Authorize an appropriation increase of $30,000 in the City's Lighting District Fund for traffic signal maintenance services. 4. Approve the City Engineer's Report and Renew Cypress Corporate Center Landscape Maintenance District No. 1 (Stanton Channel Berm) Prepared bv: Doug Dancs, Director of Community Development Recommendation - 1 Adopt a Resolution declaring the City Council's intention to order the renewal of Cypress Corporate Center Landscape Maintenance District No. 1 for the FY 2018-19 maintenance of the landscaping and irrigation system on the berm on the north side of the Stanton Channel; and 2. Adopt a Resolution approving the City Engineer's Report and establishing a public hearing for October 22, 2018. September 24 2018 1 Page 4 5. Approve Continuing Appropriations, Revenues and Transfers from FY 2017-18 to FY 2018-19 preoared bv: Matt Burton, Director of Finance and Administrative Services Recommendation 1 Authorize the appropriation of $1,272,234 in FY 2018-19 for the carryover of items from FY 2017 18, as detailed in Attachment A, and 2. Authorize the appropriation of $2,932,165 in FY 2018-19 for the carryover of items encumbered at June 30, 2018, as detailed in Attachment B; and 3. Authorize the continuation of operating transfers totaling $352,559 and estimated grant revenue totaling $493,100 from Fiscal Year 2017 18 to Fiscal Year 2018-19, as detailed in Attachment C to support carryover appropriations. 6. Approve Cypress Recreation and Park District Continuing Appropriations and Transfers from FY 2017 18 to FY 2018-19 Prepared bv. Matt Burton, Director of Finance and Administrative Services Recommendation 1 Appropriate $112,532 in FY 2018-19 for items encumbered at June 30, 2018, as detailed in Attachment A; and 2. Appropriate $1,203,000 in FY 2018-19 for the carryover of continuing appropriations, as detailed in Attachment A, and 3. Authorize operating transfers of $8,119 from FY 2017 18 to FY 2018-19 to support carryover appropriations, as detailed in Attachment A. 7 Approve Six Cellular Antenna Facilities and Streetlight Pole Replacements Design Review Committee Permit No. 3131 Prepared bv. Doug Dancs, Director of Community Development Recommendation Approve Design Review Committee Permit No. 3131 subject to the attached conditions. 8. Award Contract for Police Vehicle Equipment Installation Services Prepared bv: Doug Dancs, Director of Community Development Recommendation Award a contract for Police Vehicle Equipment Installation Services to Black & White Emergency Vehicles, LLC for $35,583. September 24, 20181 Page 5 9. Award Contract for Corporation Yard Security Improvements Preoared by Doug Dancs, Director of Community Development Recommendation: 1 Award a contract to MVP Security Systems, Inc. for $48,400 and authorize a contingency of $7,260 for the installation of a video surveillance and security project at the Corporation Yard; and 2. Authorize a $56,660 appropriation increase in the City Capital Projects Fund for the project; and 3. Authorize a $56,660 increase in estimated revenues in the City Capital Projects Fund for reimbursement from the Cypress School District upon project completion. 10. Accept Annual Concrete Rehabilitation, Project 199 Prepared bv- Doug Danes, Director of Community Development Recommendation' Accept the Annual Concrete Rehabilitation, Project 199, in the amount of $481,831.60 and approve the final payment of $24,091.58 to CT&T Inc. 11 Excuse Absence of Senior Citizens Commissioner Frann Shermet Preoared bv: Denise Basham, City Clerk Recommendation' Excuse the absence of Senior Citizens Commissioner Frann Shermet. 12. Approve Class Specifications for Recreation and Community Services Director and Maintenance Worker Preoared by: Matt Burton, Director of Finance and Administrative Services Recommendation' Adopt a Resolution revising the Class Specifications for Recreation and Community Services Director and Maintenance Worker and establishing the Class Specification for Part -Time Maintenance Worker 13. Receive and File the Investment Report for the Month Ended August 31, 2018 Preoared by. Matt Burton, Director of Finance and Administrative Services Recommendation' Receive and file the attached investment report. September 24 2018 1 Page 6 14. Approve Register of Warrants, Transfers, and Wires Issued for the Period of September 4, 2018 through September 14, 2018 Prepared bv: Matt Burton, Director of Finance and Administrative Services Recommendation Approve the attached payment register summarized below for the period of September 4 2018 through September 14 2018: Electronic Funds Transfers 4732 through 4749 and 4755 through 4786 Warrants 47800 through 47935 Payroll Transfer W1372 NEW BUSINESS 15. Establish a City Council Ad Hoc Subcommittee to Recommend Options to Address Community Concerns About Coyotes Prepared bv: Alisha Farnell, Senior Management Analyst Recommendation - 1 Establish a City Council ad hoc subcommittee to evaluate and recommend options to address community concerns about coyotes; and 2. Adopt a Resolution appointing two members of the City Council to the ad hoc subcommittee, establishing its duration, and its duties. ORAL COMMUNICATIONS (Five minutes per speaker unless extended by the City Council) The public may address the City Council on any matters prior to any action taken on the Agenda. Although Council Members may provide brief responses, the City Council may not discuss or take action on items that are not on its Agenda. Speakers are requested to limit their comments to no more than five minutes. If you would like to address the City Council, please complete a Speaker's Card available at the podium or from the City Clerk. The Speaker's Card assists the Mayor in ensuring that all persons wishing to address the City Council are recognized. COUNCIL MEMBER REPORTS AND REMARKS CITY MANAGFR RFMARKS September 24, 2018 1 Page 7 ADJOURNMENT - IN MEMORY OF SACRAMENTO COUNTY SHERIFF DEPUTY MARK STASYUK The next meeting will be an adjourned Regular Meeting, to be held on Monday October 8, 2018, beginning at 5:30 p.m. in the Executive Board Room I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 21st day of September 2018. tJC [2J 2e 1 Denise Basham, City Clerk In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the City Clerk at (714) 229-6683 at least 72 hours prior to the meeting to enable the City to make reasonable arrangements to assure accessibility to this meeting.