HomeMy WebLinkAboutResolution No. 6703100
RESOLUTION NO. 6703
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS
APPROVING THE CITY ENGINEER'S REPORT DATED SEPTEMBER 2018
IN CONNECTION WITH THE RENEWAL OF CYPRESS CORPORATE
CENTER LANDSCAPE MAINTENANCE DISTRICT NO. 1
WHEREAS, the plans for the development of the Cypress Business Park included
the construction of a landscaped berm immediately to the north of the Stanton Storrn
Channel; and
WHEREAS, the City Council has heretofore indicated that the costs of maintaining
said landscaped berm should not be borne by all of the taxpayers of the City of Cypress, but
rather by the owners of certain property located within the Cypress Business Park; and
WHEREAS, the Landscaping and Lighting Act of 1972 (Streets and Highways Code,
Section 22500 et seq.) provides a procedure pursuant to which a portion of a city may be
assessed for the cost of maintaining landscape, and
WHEREAS, said Act requires subsequent action by the City Council annually to levy
assessments after the formation of said District; and
WHEREAS, the City Engineer has made and filed with the City Clerk of said City a
report in writing pursuant to said Act, which report has been presented to the Council for
consideration; and
WHEREAS, the City Council has duly considered said report, and each and every
part thereof, and finds that each and every part is sufficient, and that neither said report, nor
any part thereof, should be modified in any respect.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF CYPRESS DOES
HEREBY FIND, DETERMINE, RESOLVE AND ORDER AS FOLLOWS
SECTION 1 The City of Cypress hereby proposes to continue the Cypress
Corporate Center Landscape Maintenance District No 1 pursuant to the provisions of the
Landscaping and Lighting Act of 1972, for the purpose of maintaining the landscaped berm
constructed in connection with the development of the Cypress Business Park. Said
landscaped berm currently terminates 40 feet east of Valley View Street
SECTION 2. Said District consists of that certain portion of the City of
Cypress bounded on the north by Katella Avenue, on the east by Knott Street, on the south
by the Stanton Storm Channel, and on the west by Valley View Street
SECTION 3. The City Engineer hereby is authorized and directed to prepare
and to file a report in accordance with the provisions of Streets and Highways Code Sections
22565 et seq. which report shall contain
a. Plans and specifications for the maintenance of said landscaped berm;
b. An estimate of the costs of such maintenance;
c. A diagram of the assessment district;
d. An assessment of the estimated costs of such maintenance.
Upon completion of said report, the City Engineer shall file the same with the City Clerk for
submission to the City Council
SECTION 4 The City Council of the City of Cypress hereby adopts,
approves and confirms the report of the City Engineer of said City prepared in connection
with Cypress Corporate Center Landscape Maintenance District No. 1 entitled 'City
Engineer's Report Maintenance Assessment District for Berm, dated September 2018,
and shall stand as such for the purposes of all subsequent proceedings pursuant to the
renewal of said Maintenance District for Fiscal Year 2018-19.
101
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cypress held on the 24th day of September 2018
MAY
ATTEST
II�L1 LJ( Pet ULL iV)
CITY CLERK OF THE CITY OF CYPRESS
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
OF TH CITY OF CYPRESS
I, DENISE BASHAM, City Clerk of the City of Cypress, DO HEREBY CERTIFY that
the foregoing Resolution was duly adopted at a regular meeting of the said City Council held
on the 24th day of September 2018, by the following roll call vote:
AYES: 5 COUNCIL MEMBERS. Johnson, Morales, Yarc, Berry and Peat
NOES. 0 COUNCIL MEMBERS: None
ABSENT 0 COUNCIL MEMBERS. None
AIL( 10- J1 u t )
CITY CLERK OF THE CITY OF CYPRESS
102
CITY ENGINEER'S REPORT
MAINTENANCE ASSESSMENT DISTRICT FOR BERM
for
CYPRESS CORPORATE CENTER LANDSCAPE MAINTENANCE
DISTRICT NO. 1
FISCAL YEAR 2018-19
Lvii,_49,1"
Kamran Dadbeh, P.E.
City Engineer
City of Cypress
103
CITY ENGINEER'S REPORT
MAINTENANCE ASSESSMENT DISTRICT FOR BERM
SEPTEMBER 2018
This document consists of the documents appended hereto as follows:
Attachment A. .Landscape Maintenance Specifications
Attachment B. Landscape Plan and Section
Attachment C . Master Irrigation Plan
Attachment D Maintenance Cost Estimate
Attachment E. Diagram of Proposed Assessment District
Attachment F .Assessment Distribution Cost Estimate
104
LANDSCAPE MAINTENANCE SPECIFICATIONS
A. SPECIAL PROVISIONS
1. Scope of Work
Contractor shall fumish all labor, equipment, materials and supervision to
perform landscape maintenance as described herein including, but not limited
to, the following:
a. Weeding and cultivating
b. Fertilizing
c. Trimming, pruning, training
d. Watering
e. Insect, varmint and pest control
f. Plant replacement
g. Clean-up
h. Tree tying and restaking
Reports
j. Inigation repair
k. Other duties related to maintenance of landscape and inigation system
2. Workino Hours
a. Maintenance work shall occur between the hours of 8:00 a.m. to 4:00
p.m. Monday through Friday.
b. Special maintenance, if required, shall be by written authorization from
the Director of Community Development or his designated
representative.
A-1
3. Workmanship
105
The Contractor shall ensure that:
a. Work shall be performed by competent persons, supervised by a
competent supervisor, with experience and technical training In
landscape maintenance work.
b. Pesticide operations, where required, shall be by a state licensed pest
control operator.
4. Quality of Work and Material
All material and equipment fumished by the Contractor shall be new, high
grade, and free from defects and imperfections, unless otherwise hereinafter
specified. Workmanship shall be in accord with the best standard practices.
Both materials and workmanship shall be subject to inspection by the City. All
materials used shall be approved in advance by the Director of Community
Development or his designated representative.
5. Damages
The Contractor will report, without delay, any damage to equipment or
property and shall be held responsible for the replacement of any such
damage caused by his act hereunder Repairs to the landscape and imgation
system resulting from damage by other than the Contractor's operations shall
be reported promptly to the City. The Contractor shall make repairs
immediately and shall be liable for secondary damage caused to landscaped
areas. This includes dead plant material caused by lack of water
Replacement of all plant materials, shrubs, ground cover, mulch and/or other
plants, shall be the responsibility of the Contractor. The Contractor shall not
be liable for damages caused by vandalism. Any repair for vandalism will be
included in the section under Extra Work, except as follows: It is estimated
that seventy five (75) sprinkler heads per year will have to be repaired or
replaced due to vandalism. The cost of repairing or replacing of up to 75
heads, including comparable parts, labor and equipment, will be included in
the normal scope of the work. Damaged sprinkler heads, in part or whole,
shall be retumed to the City representative.
6. Cleaning
The Contractor shall maintain the premises clean of debris and litter at all
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106
times. Upon completion of any work project, the Contractor shall remove
remaining excess materials, waste, rubbish, debris and his construction and
installation equipment from the premises.
7 Statement of Contractor's Work Responsibilities
a. Ground Cover Areas
1 All weeds shall be removed as they appear. A broad spectrum
pre -emergent weed control, such as Surfian or Balan shall be applied
per manufacturer's specifications to shrub beds and ground cover beds
in the spring and fall, and additional weed control shall be initiated as
necessary to maintain a weed -free condition.
2. Morning Glory shall be treated immediately when observed by
spot treating with Round -Up. Grass infestations shall be treated with
DowPon. Equivalent, approved products are acceptable.
3. Fertilize twice yearly with a rate of application to be 2.5 pounds
actual Nitrogen per 1,000 square feet with an appropriate fertilizer 5-
10-5, or an approved equal, in March and September.
4. Trim and edge as necessary to restrict growth from encroaching
into adjacent areas. Trim around sprinkler heads to maintain an
unobstructed and uniform application of water. Growth retardants, if
properly applied, may be used. Permission to be obtained from
Director of Community Development or his designated representative
before applying.
5. Irrigate as required to maintain vigorous growth and healthy
appearance.
6. Control pests, including rodents, snails and diseases
continuously, to provide a healthy environment for plants.
b. Shrubs and Trees
1. Trim, shape and prune to maintain a neat and healthy
appearance. Prior to trimming, shaping or pruning, contact the City's
representative for the proper shaping of specific varieties.
2. Annually, thin out, shape and head back all trees and shrubs as
needed. Contact City's representative before commencing work.
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107
3. Control pests and diseases as needed to provide healthy
environment for trees and shrubs
4. Remove all dead, diseased or damaged branches back to a
side branch.
5. Stake, retie and support trees when necessary.
6. All ties shall be checked frequently to avoid girdling.
7 Ground cover shall be cut back from trees and shrubs a
minimum of six (6) inches.
8. Application of an iron chelate fertilizer shall be used as needed
throughout the year, to maintain healthy, vigorous growth and foliage.
c. General Landscape Conditions
1 All operations conducted by the Contractor shall be done with
concem for maximum safety to the public.
2. Leaves, paper, weeds and other debris shall be removed
weekly from landscaped areas and disposed off site.
3. Contractor shall clean any areas littered or soiled by his
maintenance operations to a standard acceptable to the Director of
Public Works or his representative.
4. Notification of all "specialty types" maintenance operations shall
be given to the City 48 hours prior to each of these operations by the
Contractor. "Specialty Type" maintenance operations are defined as:
fertilization, pre -emergence weed control, all pesticide applications
except spot treatment, and other types of plant replacements.
5. Contractor is required, as part of this agreement, to fumish all
materials to accomplish maintenance in accordance with these
specifications. Contractor is further required to adequately stock items
that are frequently used.
6. Contractor shall maintain an office with phone service during
normal hours. If a telephone answering service is utilized, the
answering service shall be capable of contacting Contractor by radio
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108
or pager. Contractor is further required to provide City with a 24-hour
emergency number for contact outside normal working hours. The
response time to an emergency call -out by the Contractor shall not be
more than one (1) hour and shall be considered part of the normal
contract work.
7 Contractor shall apply herbicides per State and County Codes
and only when approved by the Director of Community Development
or his designated representative.
8. Contractor shall replace or replant any ground cover shrubs or
trees damaged by any pesticide used in the course of the job. This
shall be at no extra charge to the City.
d. Reports
1 Sprinkler Irrigation Reports
The Contractor shall fumish monthly sprinkler irrigation reports.
Controllers shall be checked weekly to, insure their proper
operation and any malfunctions reported to the Citys
representative. Non -working heads, broken risers, stations
failing to tum on or off as dictated, leaking valves, main line
leaks, controllers failing to keep time are all examples of
irrigation failures. These failures shall be included in the above
reports.
2. Periodic Maintenance Schedules
The Contractor shall fumish monthly maintenance schedules
that include planned activities for all persons performing any
function of the contract.
e. Maintenance of Fence and Orange County Flood Control District
Maintenance Road
1 11 it is found that the Orange County Flood Control District
(O.C.F.C.D.) fence south of the bene is damaged or vandalized to
permit trespass, or if weed abatement is needed on the O.C.F.C.D.
Maintenance Road, the Contractor shall notify the City representative
promptly and the City will notify the appropriate O.C.F.C.D. Authorities
to correct the deficiency.
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109
B. SPECIFIC METHODS OF PERFORMING IRRIGATION WORK
1 Irrigation shall be done by the use of automatic or manual sprinkler systems
where available and operable; however, failure of the existing irrigation
system to provide full and proper coverage shall not relieve the Contractor of
the responsibility to provide adequate irrigation with full and proper coverage
to all areas in the work site.
2. Any damages to public or private property resulting from excessive irrigation
water or irrigation water runoff shall be charged against the contract payment
unless immediate repairs are made by the Contractor to the satisfaction of the
Director of Community Development.
3. The Contractor shall regularly inspect the operation of the system for any
malfunction. The Contractor shall maintain all sprinkler systems, at no
additional cost to the City, in such a way as to guarantee proper coverage and
full working capabilities and make whatever adjustments may be necessary
to prevent excessive runoff into adjacent areas.
4. Care shall be exercised to prevent a waste of water and erosion of slopes.
5. The Contractor shall be responsible for the maintenance and repair of all
valves, heads, wire, automatic controllers, backflow devices, quick couplers
and any other irrigation equipment in the project area.
6. The Contractor is not responsible for the payment of water bills unless
negligent or excessive in his use. A heavy increase of water usage indicates
negligence on the Contractor's part, in which case, the additional cost will be
charged against him.
7 Landscaped slopes shall be irrigated, as required, to maintain horticulturally
accepted growth and color and to promote deep rooting.
8. It is the responsibility of the Contractor to make annual Backflow Device
reports to be submitted to the County of Orange and Southem California
Water Company. Newly planted trees, shrubs, ground cover and turf shall
receive special attention until these plants are established. Adequate water
shall be applied to promote normal, healthy growth. Collection basins shall
be maintained during the establishment period.
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110
C. LANDSCAPE MAINTENANCE ACTIVITIES
1 Contractor shall perform clearance and trimming on both sides of the berm
four (4) times per year
2. An allowance for irrigation repair and planting on a time and materials basis
has been provided to the Contractor.
3. Contractor shall provide for maintenance of backflow devices at least one time
per year
A-7
STORM CHANNEL
(NOTE. Berm section is 17' 6'
wide from Knott Street
to 1000' west.)
0
0
MAINTENANCE
0
0
0.
d
FOR FUTURE
CONNECTION
FENCE GATE
VALES
GATE VALVE
TEMPORARY
CONNECTION TO
ADJACENT SITE
TORO 316-12-02
TORO 308-12-02
MAIN LINE
PRIVATE FENCE
STORM CHANNEL
FENCE
MASTER IRRIGATION PLAN
SCALE: NOT TO SCALE
112
Attachment C
113
ATTACHMENT D
MAINTENANCE COST ESTIMATE
DESCRIPTION AMOUNT
Maintenance (from 7/1/18-6/30/19) $48,379
City's Indirect Support Costs $ 7,257
Total Maintenance Costs $55,636
Assessment • $82,583
4% CPI adjustment (All Urban Consumers April Figure)
A-8
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1.646 AC
1.643 AC
1.100 AC
a
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KNOTT STREET
0
!Y 1
DANA WY
pea
2YO
HOLDER STREET
/
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NOPE STREET
2
4®g
VALLEY VIEWSTREET
STANTON CHANNEL EARTH BERM
LANDSCAPED EARTH BERM ADJACENT TO
STANTON CHANNEL
MAINTENANCE ASSESEAIENT 04TRICT
114
SCALE. N.T.S 1 DATE- MAY 2016
ATTACHMENT. E
EWE
Attachment F
Landscape Maintenance Distrait No.1
2018-19 Assessment Distribution Based on
Max Assessment of $82,583
ASSESMENT
NUMBER
NAME
DESCRIPTION
Acreage
%
AMOUNT OF
ASSESSMENT
2017-18
1
Cypress Corporate Center LLC, P.O. Box 240011,
Los Angeles, CA 90024
Par I, PM 134-4
A.P. *224-271-05
5.378
$3,260
3.9596
2
Cypress Corporate Center LLC P.O. Box 240011
Los Angeles, CA 90024
Par 1, PM 207-35
A.P. *224-271-11
1.646
L21%
5998
Cypress Corporate Center LIC P 0 Box 240011
los Angeles, CA 90024
Par 2, PM 207-35
AP *224-271-07
3.238
2.38%
$1,963
5
Mitsubishi Motor Sales of Amerka Inc , P 0 fax 6400 Cypress,
CA 90630
Par 1, PM 167-34
AP. M224-261-04
22.304
16.37%
$13,520
4A
CRP -2 Holdings Cypress LLC 1 International Place *2750
Boston, MA 02110-2602
Par 1, PM 155-23
A.P. *224-271-23
13.966
10.25%
$8,465
4B
CRP -2 Holdings Cypress LLC 1 International Place *2750
Boston, MA 02110.2602
Par 2, PM 155-23
A.P *224-271-24
8.324
6.11%
$5,046
6
Cypress Corporate Center LLC P.O. Bax 240011 Los
Angeles, CA 90024
Par 4, PM 247-21
A P. *224-261-07
6.301
9.62%
$3,819
7
Cypress Corporate Center LLC P.O. Box 240011 Los
Angeles, CA 90024
Par 3, PM 247-21
A.P. N224-262-01
15.235
11.18%
$9,235
8
Warland Investments, Ltd. 1299 Ocean Ave, Ste. 300
Santa Monica, CA 90401
Par 1, PM 214-13
AP. N224-271-21
11.314
8.30%
56,858
9
Cypress Corporate Center LLC P.O. Box 240011 Los
Angeles, CA 90024
Par 2, PM 207-35
A P. *224-271-12
L843
1.3596
$1,117
10
Cypress Corporate Center LLC P.O. Box 240011 Los
Angeles, CA 90024
Par 3, PM 207-35
A.P. *224-271-13
1.100
0.83%
5557
11
Cypress Corporate Center 11C P.O. Box 240011 Los
Angeles, CA 90024
Par 4, PM 207-35
A P. *224-271-14
1.106
0.81%
5670
12
Cypress Corporate Center LLC P.O. Box 240011 Los
Angeles, CA 90024
Lot 5, PM 207-35
A.P. *224-271-17
1 380
1.01%
5836
Cypress Corporate Center LLC P.O. Box 240011 Los
Angeles, CA90024
Par 6, PM 207-3513
A.P. *224-271-16
0.996
0.73%
$604
14
Cypress Corporate Center LLC P.O. Box 240011 Los
Angeles, CA 90024
Par 7, PM 207-35
AP. *224-271-15
L322
0.97%
5801
15
Warland Investments, Ltd. 1299 Ocean Ave., Ste 300
Santa Monica, CA 90401
Par 2, PM 214-13
A.P. *224-271-22
17.509
12.85%
510,610
16
Cypress Corporate Center LLC P0. Box 240011 Los
Angeles, CA 90024
Par 1, PM 238-16
A P *224-261-08
7.177
5.27%
$4,350
17
Cypress Corporate Center LLC P.O. Box 240011 Los
Angeles, CA 90024
Par 2, PM 247-21
A.P. *224-261-10
9.211
6.76%
55,583
18
Cypress Corporate Center LLC P.O. Box 240011 Los
Angeles, CA 90024
Par 2, PM 247-21
A.P. N224-261-11
6.897
5.06%
54,181
Total
136.292
100%
582,583
115