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Home My WebLink About2018-09-24180 REGULAR MEETING CYPRESS CITY COUNCIL September 24, 2018 6.30 P.M. A regular meeting of the Cypress City Council was called to order at 6:30 p.m. by Mayor Peat in the Executive Board Room, 5275 Orange Avenue, Cypress, California ROLL CALL Cypress City Council, also acting as the Ex -Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Jon Peat Mayor Pro Tem Stacy Berry Council Member Rob Johnson Council Member Paulo Morales (arrived at 6:31 p.m.) Council Member Marielien Yarc STAFF PRESENT City Attorney Anthony Taylor Director of Finance and Administrative Services Matt Burton ORAL COMMUNICATIONS (Limited to 30 minutes — three minutes per speaker unless extended by the City Council) None. CLOSED SESSION The City Attorney reported that the City Council would be meeting in Closed Session regarding Conference with Real Property Negotiators, pursuant to Government Code Section 54956.8, Real Property Identified by APN Numbers 241-091-22 through 26, Inclusive, 13.329 Acres Located at the Northwest Corner of Katella Avenue and Winners Circle, Negotiating PartyCity Manager Parties Negotiating with: Lewis Land Developers, LLC and Province Group, LLC The City Attorney reported that the City Council would be meeting in Closed Session regarding Conference with Legal Counsel — Significant Exposure to Litigation, pursuant to Government Code Section 54956.9(d)(2), Number of Cases. One Potential Case. At 6:31 p.m. the Mayor recessed the meeting. RECONVENE The 7:00 p.m. session of the City Council meeting was called to order at 7.02 p.m. by Mayor Peat. ROLL CALL Cypress City Council, also acting as the Ex -Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Jon Peat Mayor Pro Tem Stacy Berry Council Member Rob Johnson Council Member Paulo Morales Council Member Marielien Yarc STAFF PRESENT City Attorney Anthony Taylor Director of Finance and Administrative Services Matt Burton 181 CITY COUNCIL MINUTES SEPTEMBER 24, 2018 Director of Community Development Doug Dancs Interim Director of Recreation and Community Services Janeen Laudenback Police Commander Chris Revere Assistant Director of Finance and Administrative Services Donna Mullally City Planner Doug Hawkins City Engineer Kamran Dadbeh Maintenance Superintendent Kirk Streets Human Resources Administrator Regina Nguyen Senior Management Analyst Alisha Farnell City Clerk Denise Basham PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Council Member Morales. INVOCATION The invocation was given by Pastor Trevor Cooper First Baptist Church of Cypress REPORT OF WORKSHOP AGENDA/CLOSED SESSION Mayor Peat asked for the report of the Closed Session Agenda items discussed earlier in the evening. The City Attorney reported that the City Council met in Closed Session regarding Conference with Real Property Negotiators, pursuant to Government Code Section 54956.8, Real Property Identified by APN Numbers 241-091-22 through 26, Inclusive, 13.329 Acres Located at the Northwest Corner of Katella Avenue and Winners Circle, Negotiating Party. City Manager Parties Negotiating with: Lewis Land Developers, LLC and Province Group, LLC He stated that no reportable action was taken. The City Attorney reported that the Closed Session regarding Conference with Legal Counsel — Significant Exposure to Litigation, pursuant to Government Code Section 54956 9(d)(2), Number of Cases- One Potential Case, was not held. No other action was taken in Closed Session, nor was any solicited. PRESENTATIONS Mayor Peat and the City Council recognized Cypress Veteran James Niva ORAL COMMUNICATIONS (Limited to 30 minutes — three minutes per speaker unless extended by the City Council) Mayor Peat asked anyone who wished to speak on any topic not included on the meeting Agenda to come forward. Caroline Vogl, Cypress, spoke regarding street slurrying and an article written by Los Alamitos Council Member Warren Kusumoto. Shelley Henderson, Cypress, spoke regarding the upcoming edition of Dining, Arts and Entertainment. CONSENT CALENDAR All matters listed on the Consent Calendar are to be approved with one motion unless a Council Member requests separate action on a specific item. Council Member Morales requested Agenda Items No. 8 and 9 be pulled from the Consent Calendar It was moved by Council Member Johnson and seconded by Council Member Yarc, to approve Consent Calendar Items No. 1 through 7 and 10 through 14 182 CITY COUNCIL MINUTES SEPTEMBER 24, 2018 The motion was unanimously carried by the following roll call vote: AYES 5 COUNCIL MEMBERS: Johnson, Morales, Yarc, Berry and Peat NOES. 0 COUNCIL MEMBERS. None ABSENT 0 COUNCIL MEMBERS. None Item No. 1 Approve Minutes — Meetings of September 10 and 11, 2018 Recommendation: Approve as submitted. Item No. 2: Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading Item No. 3: Approve Contract Services Agreement for Traffic Signal Maintenance Services Recommendation 1 Approve a two-year contract services agreement for traffic signal maintenance services with Siemens Mobility Inc. and 2. Authorize an appropriation increase of $30,000 in the City's Lighting District Fund for traffic signal maintenance services. Item No. 4: Approve the City Engineer's Report and Renew Cypress Corporate Center Landscape Maintenance District No. 1 (Stanton Channel Berm) Recommendation. 1 Adopt a Resolution declaring the City Council's intention to order the renewal of Cypress Corporate Center Landscape Maintenance District No. 1 for the FY 2018-19 maintenance of the landscaping and irrigation system on the berm on the north side of the Stanton Channel; and 2. Adopt a Resolution approving the City Engineer's Report and establishing a public hearing for October 22, 2018 Resolution No 6702 A Resolution of the City Council of the City of Cypress, California, Declaring Its Intention to Order the Renewal of Cypress Corporate Center Landscape Maintenance District No. 1 for Fiscal Year 2018-19, Pursuant to the Landscaping and Lighting Act of 1972, and Fixing a Time and Place for Hearing Objections Thereto Resolution No. 6703 A Resolution of the City Council of the City of Cypress Approving the City Engineer's Report Dated September 2018 in Connection with the Renewal of Cypress Corporate Center Landscape Maintenance District No. 1 Item No. 5: Approve Continuing Appropriations, Revenues and Transfers from FY 2017 18 to FY 2018-19 Recommendation. 1 Authorize the appropriation of $1,272,234 in FY 2018-19 for the carryover of items from FY 2017 18, as detailed in Attachment A, and 2. Authorize the appropriation of $2,932,165 in FY 2018-19 for the carryover of items encumbered at June 30, 2018, as detailed in Attachment B; and 183 CITY COUNCIL MINUTES SEPTEMBER 24, 2018 3. Authorize the continuation of operating transfers totaling $352,559 and estimated grant revenue totaling $493,100 from Fiscal Year 2017 18 to Fiscal Year 2018-19, as detailed in Attachment C to support carryover appropriations. Item No. 6: Approve Cypress Recreation and Park District Continuing Appropriations and Transfers from FY 2017 18 to FY 2018-19 Recommendation: 1 Appropriate $112,532 in FY 2018-19 for items encumbered at June 30, 2018, as detailed in Attachment A, and 2 Appropriate $1,203,000 in FY 2018-19 for the carryover of continuing appropriations, as detailed in Attachment A, and 3 Authorize operating transfers of $8,119 from FY 2017 18 to FY 2018-19 to support carryover appropriations, as detailed in Attachment A. Item No. 7• Approve Six Cellular Antenna Facilities and Streetlight Pole Replacements — Design Review Committee Permit No. 3131 Recommendation: Approve Design Review Committee Permit No. 3131 subject to the attached conditions Resolution No. 6704 A Resolution of the City Council of the City of Cypress Approving Design Review Committee Permit No. 3131 With Conditions Item No. 10: Accept Annual Concrete Rehabilitation, Project 199 Recommendation: Accept the Annual Concrete Rehabilitation, Project 199 in the amount of $481,831.60 and approve the final payment of $24,091.58 to CT&T Inc. Item No. 11 Excuse Absence of Senior Citizens Commissioner Frann Shermet Recommendation: Excuse the absence of Senior Citizens Commissioner Frann Shermet. Item No. 12: Approve Class Specifications for Recreation and Community Services Director and Maintenance Worker Recommendation: Adopt a Resolution revising the Class Specifications for Recreation and Community Services Director and Maintenance Worker and establishing the Class Specification for Part -Time Maintenance Worker Resolution No. 6705 A Resolution of the City Council of the City of Cypress, and Acting as Ex -Officio Board of Directors of the Cypress Recreation and Park District, Revising the Class Specification of Recreation and Community Services Director and Maintenance Worker and Establishing the Part -Time Classification Specification for Part -Time Maintenance Worker Item No. 13: Receive and File the Investment Report for the Month Ended August 31 2018 Recommendation. Receive and file the attached investment report. Item No. 14: Approve Register of Warrants, Transfers, and Wires Issued for the Period of September 4, 2018 through September 14, 2018 Recommendation: Approve the attached payment register summarized below for the period of September 4, 2018 through September 14, 2018. 4 184 CITY COUNCIL MINUTES SEPTEMBER 24, 2018 • Electronic Funds Transfers 4732 through 4749 and 4755 through 4786 • Warrants 47800 through 47935 • Payroll Transfer W1372 Regarding Item No. 8: Award Contract for Police Vehicle Equipment Installation Services, Council Member Morales asked if the specialized equipment is necessary due to vehicle changes to sport utility vehicles (SUV). Commander Revere responded in the affirmative, and clarified that equipment lifecycles vary It was moved by Council Member Morales and seconded by Council Member Johnson, to award a contract for Police Vehicle Equipment Installation Services to Black & White Emergency Vehicles, LLC for $35,583 The motion was unanimously carried by the following roll call vote. AYES. 5 COUNCIL MEMBERS. Johnson, Morales, Yarc, Berry and Peat NOES: 0 COUNCIL MEMBERS None ABSENT 0 COUNCIL MEMBERS. None Regarding Item No. 9: Award Contract for Corporation Yard Security Improvements, Council Member Morales asked about overseeing and access of the video surveillance and security equipment. The Community Development Director responded that the camera would be a digital recording system and no active monitoring with a 30 -day cycle. Council Member Morales asked if City Public Works or Police Department staff would monitor the system The Director of Community Development indicated that the Maintenance Superintendent would have access to the system Council Member Morales asked about frequency of monitoring the system The Director of Community Development stated that there is a maintenance agreement for regular monitoring. It was moved by Council Member Morales and seconded by Council Member Johnson, to: 1) Award a contract to MVP Security Systems, Inc. for $48,400 and authorize a contingency of $7,260 for the installation of a video surveillance and security project at the Corporation Yard, and 2) Authorize a $56,660 appropriation increase in the City Capital Projects Fund for the project; and 3) Authorize a $56,660 increase in estimated revenues in the City Capital Projects Fund for reimbursement from the Cypress School District upon project completion. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Johnson, Morales, Yarc, Berry and Peat NOES. 0 COUNCIL MEMBERS. None ABSENT 0 COUNCIL MEMBERS None NEW BUSINESS Item No. 15: Establish a City Council Ad Hoc Subcommittee to Recommend Options to Address Community Concerns About Coyotes The Senior Management Analyst provided background information on this item. Council Member Yarc asked if staff assistance would be available. The Senior Management Analyst responded in the affirmative, and clarified that she has been networking with various Orange County cities in determining the city's best options. 5 185 CITY COUNCIL MINUTES SEPTEMBER 24, 2018 Council Member Yarc asked about the County of Orange program and how Cypress could participate. The Senior Management Analyst stated that staff attended a recent meeting with the County of Orange and that there would be further follow-up meetings to determine program participation and options. It was moved by Council Member Johnson and seconded by Council Member Morales, to establish a City Council ad hoc subcommittee to evaluate and recommend options to address community concerns about coyotes The motion was unanimously carried by the following roll call vote. AYES. 5 COUNCIL MEMBERS: Johnson, Morales, Yarc, Berry and Peat NOES. 0 COUNCIL MEMBERS. None ABSENT 0 COUNCIL MEMBERS. None It was moved by Council Member Johnson and seconded by Council Member Morales, to adopt a Resolution appointing Mayor Peat and Council Member Yarc to the ad hoc subcommittee, establishing its duration, and its duties The motion was unanimously carried by the following roll call vote: AYES. 5 COUNCIL MEMBERS. Johnson, Morales, Yarc, Berry and Peat NOES: 0 COUNCIL MEMBERS: None ABSENT 0 COUNCIL MEMBERS. None Resolution No. 6706 A Resolution of the City Council of the City of Cypress Establishing an Ad Hoc Subcommittee to Evaluate and Recommend Options to Address Community Concerns About Coyotes ORAL COMMUNICATIONS (Five minutes per speaker unless extended by the City Council) None. COUNCIL MEMBER REPORTS AND REMARKS Mayor Peat requested reports from the Council Members on their respective committee assignments. Council Member Yarc: Attended the Strategic Planning session. Attended a Woman s Club Legislative Breakfast Attended an O.C. District meeting for the Woman's Club of Orange County Attended the Farmers Market Council Member Morales: Attended the Strategic Planning session. Attended the League of California Cities conference Attended a presentation by the Cypress Police Department on burglary and burglary prevention. Attended an O.C. Mosquito and Vector Control Board meeting Attended a benefit for the Kids on Track program. Council Member Johnson: Attended the Strategic Planning Session. Attended an 0 C. Waste and Recycling meeting Mayor Pro Tem Berry: Attended the Strategic Planning session. Attended a Soroptimist of Cypress Business meeting. Attended the League of California Cities conference. Attended an O.C. Division 6 186 CITY COUNCIL MINUTES SEPTEMBER 24, 2018 League of California Cities Membership meeting. Attended the Cypress Art League Fall Art Awards. Attended a Woman's Club of Cypress Board meeting. Attended the Cypress College Pledge Dedication ceremony Attended a Youth Leadership America Kick -Off event. Attended a Boys and Girls Club of Cypress fundraiser Volunteered at the Cypress Senior Citizens Center Hoe Down Attended the Movie -on -the -Green. Attended the Second Annual La Palma Community Foundation fundraiser Mayor Peat: Attended the Strategic Planning session. Attended the League of California Cities conference. Attended the Cypress College Pledge Dedication ceremony Attended a Boys and Girls Club of Anaheim fundraiser CITY MANAGER REMARKS The Director of Finance and Administrative Services announced the Annual West Orange County Women's Conference to be held on Wednesday September 26 at the Cypress Community Center ADJOURNMENT Mayor Peat adjourned the meeting at 7.39 p.m. in memory of Sacramento County Sheriff Deputy Mark Stasyuk to an adjourned Regular Meeting, to be held on Monday October 8, 2018, beginning at 5:30 p.m. in the Executive Board Ro--m. ATTEST Kc...1i�Ec.l'li1 CITY CLERK OF THE CITY OF CYPRESS OF THE CITY OF CYPRESS