HomeMy WebLinkAbout2018-10-22195
REGULAR MEETING
CYPRESS CITY COUNCIL
October 22, 2018
6.00 P.M.
A regular meeting of the Cypress City Council was called to order at 6:00 p.m. by Mayor
Peat in the Executive Board Room, 5275 Orange Avenue, Cypress, California.
ROLL CALL
Cypress City Council, also acting as the Ex -Officio Governing Board of Directors of the
Cypress Recreation and Park District
Mayor Jon Peat
Mayor Pro Tem Stacy Berry
Council Member Rob Johnson
Council Member Paulo Morales
Council Member Marielien Yarc (absent)
STAFF PRESENT
City Manager Peter Grant
City Attorney Anthony Taylor
ORAL COMMUNICATIONS (Limited to 30 minutes — three minutes per speaker unless
extended by the City Council)
None
CLOSED SESSION
The City Attorney reported that the City Council would be meeting in Closed Session
regarding Conference with Legal Counsel — Existing Litigation, pursuant to Government
Code Section 54956.9(a) & (d)(1), Orange County Catholic Worker et al. v Orange
County et al. Case No. SA CV 18 -0155 -DOC (JDEx), U.S. District Court, Central District.
The City Attorney reported that the City Council would be meeting in Closed Session
regarding Conference with Real Property Negotiators, pursuant to Government Code
Section 54956.8, Real Property Identified by APN Numbers 241-091-22 through 26,
Inclusive, 13.329 Acres Located at the Northwest Corner of Katella Avenue and Winners
Circle, Negotiating Party City Manager Parties Negotiating with.
Lewis Land Developers, LLC and Province Group, LLC
At 6 01 p m the Mayor recessed the meeting.
RECONVENE
The 7:00 p.m session of the City Council meeting was called to order at 7.07 p.m. by
Mayor Peat.
ROLL CALL
Cypress City Council, also acting as the Ex -Officio Governing Board of Directors of the
Cypress Recreation and Park District
Mayor Jon Peat
Mayor Pro Tem Stacy Berry
Council Member Rob Johnson
Council Member Paulo Morales
Council Member Marielien Yarc (absent)
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CITY COUNCIL MINUTES OCTOBER 22, 2018
STAFF PRESENT
City Manager Peter Grant
City Attorney Anthony Taylor
Director of Finance and Administrative Services Matt Burton
Chief of Police Rodney Cox
Director of Community Development Doug Dancs
Interim Director of Recreation and Community Services Janeen Laudenback
City Planner Doug Hawkins
City Engineer Kamran Dadbeh
Water Quality Manager Gonzalo Vazquez
Maintenance Superintendent Kirk Streets
Senior Management Analyst Alisha Farnell
City Clerk Denise Basham
PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Pro Tem Berry
INVOCATION The invocation was given by John Campbell, Church of Jesus Christ of
Latter -Day Saints.
REPORT OF WORKSHOP AGENDA/CLOSED SESSION
Mayor Peat asked for the report of the Closed Session Agenda items discussed earlier in
the evening.
The City Attorney reported that the City Council met in Closed Session regarding
Conference with Legal Counsel — Existing Litigation, pursuant to Government Code
Section 54956.9(a) & (d)(1), Orange County Catholic Worker et al. v Orange County et
al. Case No. SA CV 18 -0155 -DOC (JDEx), U S. District Court, Central District. He stated
that no reportable action was taken.
The City Attorney reported that the City Council met in Closed Session regarding
Conference with Real Property Negotiators, pursuant to Government Code Section
54956.8, Real Property Identified by APN Numbers 241-091-22 through 26, Inclusive,
13.329 Acres Located at the Northwest Corner of Katella Avenue and Winners Circle,
Negotiating Party City Manager Parties Negotiating with: Lewis Land Developers, LLC
and Province Group, LLC. He stated that no reportable action was taken.
No other action was taken in Closed Session, nor was any solicited.
PRESENTATIONS
Mayor Peat presented a proclamation to Records and Support staff proclaiming
November 6, 2018 as 'Law Enforcement Records and Support Personnel Day' in the City
of Cypress.
Mayor Peat recognized and presented Certificates of Special Recognition to Paul's Place,
Los Alamitos Race Course, Earth Friendly Products, Costco, Interior Office Solutions
(IOS), and Target Stores #229 (not in attendance) in recognition of their recycling
programs.
ORAL COMMUNICATIONS (Limited to 30 minutes — three minutes per speaker unless
extended by the City Council)
Mayor Peat asked anyone who wished to speak on any topic not included on the meeting
Agenda to come forward.
Anne Silays, Superintendent, Cypress School District, spoke regarding Measure M.
Tim McLellan, Assistant Superintendent, Cypress School District, spoke regarding
Measure M.
Brittney Cook, Cypress, spoke regarding Measure M.
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CITY COUNCIL MINUTES OCTOBER 22, 2018
PUBLIC HEARINGS
Public comments — five minutes per speaker unless extended by the City Council.
Council Members should disclose communications with anyone relevant to a Public
Hearing item.
Item No. 1 Public Hearing to Consider the Renewal of Cypress Corporate Center
Landscape Maintenance District No. 1.
The City Engineer provided background information on this item.
The public hearing was opened.
The public hearing was closed.
It was moved by Council Member Johnson and seconded by Mayor Pro Tem Berry to
adopt the attached Resolution ordering the renewal of Cypress Corporate Center
Landscape Maintenance District No. 1 for FY 2018-19, pursuant to the Landscaping and
Lighting Act of 1972.
The motion was carried by the following roll call vote:
AYES: 4 COUNCIL MEMBERS: Johnson, Morales, Berry and Peat
NOES: 0 COUNCIL MEMBERS: None
ABSENT 1 COUNCIL MEMBERS: Yarc
Resolution No. 6707
A Resolution of the City Council of the City of Cypress, California,
Ordering the Renewal of the Cypress Corporate Center Landscape Maintenance
District No. 1 for Fiscal Year 2018-19, Pursuant to the Landscaping and
Lighting Act of 1972, and Confirming the Diagram and Assessment Thereof
CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a
Council Member requests separate action on a specific item
It was moved by Council Member Johnson and seconded by Mayor Pro Tem Berry to
approve Consent Calendar Items No 2 through 9.
The motion was carried by the following roll call vote:
AYES: 4 COUNCIL MEMBERS. Johnson, Morales, Berry and Peat
NOES 0 COUNCIL MEMBERS: None
ABSENT 1 COUNCIL MEMBERS: Yarc
Item No. 2: Approve Minutes — Meeting of October 8, 2018
Recommendation: Approve as submitted.
Item No. 3: Introduce and/or Adopt All Ordinances and Resolutions Presented for
Consideration by Title Only and to Waive Further Reading
Item No. 4: Proclaim November 6, 2018 as 'Law Enforcement Records and
Support Personnel Day'
Recommendation: Proclaim November 6, 2018 as 'Law Enforcement Records and
Support Personnel Day
Item No. 5: Excuse Absence of Senior Citizens Commissioner Carlos Ramirez
Recommendation: Excuse the absence of Senior Citizens Commissioner Carlos
Ramirez.
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CITY COUNCIL MINUTES OCTOBER 22, 2018
Item No. 6: Award Community Center Parking Lot Seal Coat, Project 223
Recommendation:
1 Approve Plans and Specifications for the Community Center Parking Lot Seal Coat,
Project 223; and
2. Adopt a Resolution to Waive a Minor Bid Irregularity and Award a Contract to Hardy
and Harper Inc. for $75,827 and authorize a contingency of $11 400; and
3. Approve a Task Order for Construction Inspection Services to Vali Cooper and
Associates, Inc. for $9,430, and authorize a contingency of $1 400.
Resolution No 6708
A Resolution of the City Council of the City of Cypress Awarding the Contract
Based on the Bid Submitted by Hardy & Harper Inc. for the City of Cypress
Community Center Parking Lot Seal Coat (Project 223) Pursuant to the
Procedures and Terms of the City of Cypress Formal Bid Documents
for Community Center Parking Lot Seal Coat (Project 223)
Item No. 7• Approve Three Cellular Antenna Facilities and Streetlight Pole
Replacements — Design Review Committee Permit No. 3135
Recommendation Approve Design Review Committee Permit No. 3135, subject to the
attached conditions.
Resolution No. 6709
A Resolution of the City Council of the City of Cypress Approving
Design Review Committee Permit No. 3135 With Conditions
Item No. 8: Receive and File the Investment Report for the Month Ended
September 30, 2018
Recommendation: Receive and file the attached investment report.
Item No. 9: Approve Register of Warrants, Transfers, and Wires Issued for the
Period of September 29, 2018 through October 12, 2018
Recommendation: Approve the attached payment register summarized below for the
period of September 29, 2018 through October 12, 2018:
• Electronic Funds Transfers 4887 through 4979
• Warrants 48069 through 48197
• Payroll Transfer W1374
NEW BUSINESS
Item No. 10: Approve the Cooperative Agreement with the Orange County
Transportation Authority for the Katella Avenue Traffic Signal Synchronization
Project
The Director of Community Development provided background information on this item
Mayor Pro Tem Berry asked about the impacts should one of the cities not participate.
The Director of Community Development stated the city would be pulled out of that portion
of the project and there would be discontinuous timing.
Mayor Pro Tem Berry asked what the project entails.
The Director of Community Development stated that the timing programs software would
be updated in an effort to have more lights turn green along the corridor
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CITY COUNCIL MINUTES OCTOBER 22, 2018
Mayor Pro Tem Berry asked if there would be disruption to traffic or lanes on Katella
Avenue.
The Director of Community Development responded no, and clarified that the project is
timing issues only
Mayor Pro Tem Berry asked about SB 1 funding and if repeal of the Gas Tax would affect
funding.
The Director of Community Development responded in the affirmative, and indicated that
Cypress' portion is Lighting District funding and would not be impacted.
Mayor Peat asked if the $27,600 is a transfer from Lighting District funding into the
operating budget.
The Director of Community Development stated the funding would be an appropriation
for use towards the project.
It was moved by Council Member Morales and seconded by Council Member Johnson,
to: 1) Approve the Cooperative Agreement with the Orange County Transportation
Authority for the Katella Avenue Traffic Signal Synchronization Project; and 2) Approve a
$27,600 increase in appropriations in the Lighting District Fund for the project.
The motion was carried by the following roll call vote.
AYES: 4 COUNCIL MEMBERS. Johnson, Morales, Berry and Peat
NOES: 0 COUNCIL MEMBERS None
ABSENT 1 COUNCIL MEMBERS Yarc
ORAL COMMUNICATIONS (Five minutes per speaker unless extended by the City
Council)
None.
COUNCIL MEMBER REPORTS AND REMARKS
Mayor Peat requested reports from the Council Members on their respective committee
assignments.
Council Member Morales.
Attended the Patriots Chapel dedication at Cypress Forest Lawn. Attended the St.
Irenaeus Catholic Church Oktoberfest Attended the Mayor's Prayer Breakfast. Attended
the Subs and Grubs 'Small Business of the Year" recognition by Senator Ling Ling Chang.
Attended an O.C. Mosquito and Vector Control District meeting. Attended the Council
Candidate Forum at the Los Alamitos Race Course. Attended a fundraising benefit for
the Cypress High School football team. Attended the Cypress Community Clean -Up Day
Visited the U S Air Force Thunderbird Performance Squadron at the Joint Forces
Training Base Attended the Boys and Girls Club of Cypress fundraiser
Council Member Johnson:
Attended the Patriots Chapel dedication at Cypress Forest Lawn. Attended the St.
Irenaeus Catholic Church Oktoberfest. Attended ethics training. Attended the Mayor's
Prayer Breakfast. Visited the U.S. Air Force Thunderbird Performance Squadron at the
Joint Forces Training Base. Attended the Boys and Girls Club of Cypress fundraiser
Mayor Pro Tem Berry:
Attended the Cypress Chamber of Commerce Networking breakfast. Attended an O.C.
Fire Services annual memorial ceremony Attended a Soroptimist of Cypress Business
meeting. Attended the Patriots Chapel dedication at Cypress Forest Lawn. Met the
Enriched Farms Market Manager to discuss new marketing opportunities. Announced
the Farmers Market Harvest Fest. Attended a Cypress Children's Advocacy Council
meeting. Attended a Woman's Club of Cypress Board meeting Attended the Mayor's
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Prayer Breakfast. Attended the Subs and Grubs 'Small Business of the Year" recognition
by Senator Ling Ling Chang. With the Woman's Club of Cypress, served lunch to women
veterans at the Long Beach Veterans Administration Hospital. Attended the Boys and
Girls Club of Cypress fundraiser
Mayor Peat:
Attended an Ad Hoc Subcommittee meeting regarding coyotes. Attended the Patriots
Chapel dedication at Cypress Forest Lawn. Participated with the Rotary Club of Cypress
in presenting dictionaries at elementary schools. Hosted the Mayor's Prayer Breakfast.
Attended the Precious Lamb Preschool fundraiser Attended the Cypress Community
Clean -Up Day and thanked Valley Vista, staff and the community for their participation
Attended the Boys and Girls Club of Cypress fundraiser
CITY MANAGER REMARKS
The City Manager stated that Drug Take Back Day is October 27 2018.
ADJOURNMENT
Mayor Peat adjourned the meeting in memory of Cypress resident Suraj Narain at 8:00
p.m. to an adjourned Regular Meeting, to be held on Tuesday November 13, 2018,
beginning at 5:30 p.m. in the Executive Board Room
ATTEST
IL LL L viL lO.
CITY CLERK OF THE CITY OF CYPRESS
R OF HE CITY OF CYPRESS