Minutes 81-10-13MINUTES OF A REGULAR MEETING OF
THE CYPRESS CITY COUNCIL
HELD
October 13, 1981
The regular meeting of the Cypress City Council was called to order at 6:30 p.m. on
Tuesday, October 13, 198], in the Cypress City Council Chambers, 5Z75 Orange Avenue,
Cypress, California, Mayor Gerald Mullen presiding.
PRESENT: Councilmembers Coronado, Lacayo and Mullen
ABSENT: Councilm an Rowan
Also present were Darrell Essex, City Manager/City Clerk, John Murphy, City Attorney,
and the following Uity staff members: Barrett, Davenport, Duke, Lamm, Powell and
Schatzeder.
PLEDGE OF ALLEGIANCE: Mr. Murphy led the pledge of allegiance to the flag.
ORAL COMMUNICATIONS: Mayor Mullen asked if anyone wished to ,speak in regard to
any matter not on the agenda.
Mr. G. W. Sinclair, 8602 Acacia Drive, Cypress, asked if the matter regarding zoning
violations on Acacia Drive was on tonight's agenda. The City Manager advised him that
the Council had continued this matter to the October 2,6 meeting.
Mr. Jeff Beard, 7182 C Melrose, Buena Park, attorney representing Mr. Felix Lopez,
stated he was present to discuss Item ~16 on the agenda relating to the employee's appeal
of the one day suspension. Mayor Mullen stated Mr. Lopez had requested that this item be
continued to the next meeting. Mr. Beard requested that a definite time be set to discuss
this item at the next meeting.
Hearing no objections, Mayor Mullen took Item #16 out of order.
CONTINUATION OF CONSIDERATION OF THE APPEAL BY FELIX LOPEZ OF A ONE
DAY SUSPENSION: It was moved by Mayor Mullen, seconded by Councilman Lacayo and
unanimously carried to continue this item to the October 2,6 meeting and to schedule
discussion of the item for 8:00 p.m.
PRESENTATION: Mr. A1 Witt, 1864Z Gridley, Artesia, representing the Automobile
Association of Southern California, presented Mayor Mullen with a 1980 Pedestrian Safety
Citation plaque commending Cypress' record of no pedestrian fatalities during the last
three years. Mr. Witt reported that Cypress was in competition this year with 42,7 other
U.S. cities of comparable population size.
MINUTES: It was moved by Councilman Coronado, seconded by Mayor Mullen and carried,
with Councilman Lacayo abstaining, to approve the minutes of September Z8.
STAFF REPORTS & DISCUSSION: The City Manager announced that Councilman Rowan
had telephoned and indicated he would arrive late for the meeting since he had a conflict
with another meeting tonight. The City Manager reported that the City had received no
response to its newspaper solicitation for applicants to the Orange County Health Planning
Council and asked if the Council wished to nominate persons to fill the vacancy. The
Councilmembers indicated they would submit their recommendations to the City
Manager. Mr. Essex reported that he had received an application today for the
appointment to the Cypress Civic Center Corporation. Mayor Mullen continued this item
until the entire Council is present. The City Manager reminded the Council that awards
will be made to the members of the Z5th anniversary steering committee on October 15 at
6:00 p.m. in the Oxford School multi-purpose room. At the City Manager's request, Mayor
Mullen added the following items to the agenda: 4~Z6 regarding an Executive Session for
personnel and litigation matters; Item #lla regarding a refund of the license application
fee for the Shiatsu Massage & Sauna Spa; and Item ~2,6a regarding a meeting date with the
Cypress School District Board of Trustees.
City Council Minutes
October 13, 1981
CONSENT CALENDAR: Mayor Mullen announced that all items listed on the agenda
under "Consent Calendar" were to be considered by the Council as routine and enacted by
one motion approving the recommendations listed on the agenda.
It was moved by Councilman Lacayo and seconded by Mayor Mullen to approve Items
through #l]a on the Consent Calendar. The motion unanimously carried by the fol]owlng
roll call vote:
AYES: 3 COUNCILMEMBERS: Coronado, Lacayo & Mullen
NOES: 0 COUNCIl, MEMBERS: None
ABSENT: I COUNCK, MEMBERS: Rowan
Item #2: Motion to Introduce and/or Adopt All Ordinances Presented for Consideration by
Title Only and to Waive Further Reading.
Item #3: Consideration of Proclamation Commending the Retired Senior Volunteer
Program on Its 10th National Anniversary.
Recommendation: That the Mayor and City Council issue a Proclamation commending the
Retired Senior Volunteer Program (RSVP) on its 10th National Anniversary.
Item #4: Consideration of Proclaiming October Z3 through November 23, 1981, as
Veterans Recognition Month.
Recommendation: That the Mayor and City Council officially proclaim the period of
October 23 through November 23, 1981, as "Veterans Recognition Month" in the City of
Cypress.
Item ~5: Consideration of Proclaiming the Week of November 22 - 28, 1981, as Adoption
Week.
Recommendation: That the Mayor and City Council officially proclaim the week of
November 22 - 28, 1981, as "Adoption Week" in the City of Cypress as requested.
Item ~6: Consideration of an Application for Alcoholic Beverage License Transfer Filed
by Koo Hwan and In Eui Lee, DBA Shop N Go, 5961 Cerritos Avenue, Cypress.
Recommendation: Receive and file.
Item ~7: Consideration of an Application for an Original Alcoholic Beverage License Filed
by Mr. William John Rivera, DBA The Bread Board, ]0533 Progress Way, Unit D, Cypress.
Recommendation: That the City Council receive and file this application contingent upon
the future approval or disapproval of a conditional use permit.
Item #8: Consideration of Agreement with the Orange County Department of Education
to Provide Custodial Services.
Recommendation: That the City Council approve the agreement between the City and the
Orange County Department of Education, authorize the Mayor to sign and the City Clerk
to attest, subject to approval by the City Attorney.
Item ~9: Consideration of Promotional Bmployment List - Police Lieutenant.
Recommendation: That the City Council certify the promotional employment list for the
position of Po]ice Lieutenant as submitted.
Item #10: Consideration of Amendment to Personnel Rules and Regulations Relating to
Permanent Part-Time Employees and Release of Personal Information.
Recommendation: That the City Council adopt the following Resolution by title only, title
as follows:
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459
City Council Minutes
October 13, 1981
RESOLUTION NO. Z445
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CYPRESS AMENDING RESOLUTION NO. ] 635, RULES AND
REGULATIONS, CHAPTERS 4, 8~ 9 AND 15 CONCERNING
APPLICATIONS, APPLICANTS AND EMPLOYMENT; VACATION
LEAVE; SICK LEAVE; AND REPORTS~ RECORDS AND NOTICES
FOR EMPLOYEES OF THE CITY OF CYPRESS AND CYPRESS
RECREATION AND PARK DISTRICT.
Item {11: Consideration of Update Concerning Senior Citizens Housing.
Recommendation: Receive and file.
Item ~lla: Consideration of Refund of License Application Fee to Mr. Donald I<. Mahan,
Applicant for the Shiatsu Massage & Sauna Spa (Conditional Use Permit #81-22).
Recommendation: That the City Council approve the refund of the $250 massage license
application fee to Mr. Donald K. Mahan, 6062 San Yuba, Buena Park, California.
CONTINUATION OF CONSIDERATION OF CLOSURE OF STANTON CHANNEL BIKE
TRAIL (BETWEEN ORANGEWOOD AVENUE AND KATELLA AVENUE~ EXTENDING
FROM KNOTT TO VALLEY VIEW): The Public Works Director presented a report dated
October 1 which summarized the responses to the letter opinion survey which was
conducted in the area of the bike trail. Of approximately 1,000 letters mailed out, 537
postcards were returned: 234 persons (44%) favored closing the trail, 303 (56%) favored
keeping it open. The letter advised the residents that the Council would consider this
matter at the October 13 meeting. The City Manager stated that an additional letter was
received today from Mr. Greg Diaz who recommended that permission be requested from
the Orange County Flood Control District to allow the Police Department to patrol along
the north side of the bike trail. The staff report also outlined several options for
remedying the problems.
Councilman Lacayo stated he had requested the opinion survey because he was aware that
there was divided opinion about whether the trail should remain open. He noted that only
79 of the supporters made no comments on why the trail should remain open and the
remainder provided comments and suggestions to improve the trail; 131 of the objectors
made no comments on why the trail should be closed. He expressed support for the
majority opinion. Councilman Lacayo stated he had visited the trail and that the most
serious problem appeared to be the holes in the fence through which persons, particularly
small children, could fall into the drainage channel. He requested that the holes be
repaired quickly and the fence be maintained. He recommended that trash cans be placed
along the bike trail to help with the litter problem, and that signs be posted at the Holder
Street entrances to the trail referring to the City's ordinance regarding dog droppings and
requesting cooperation from residents to keep the trail clean. Councilman Lacayo also
asked that the residents surveyed be provided with the survey results and responses of
their neighbors so that all are aware of the problems being created. He asked that the
residents also be notified that the City's ultimate, long-range plan is to relocate the bike
trail to the north side of the channel.
Staff responded to the suggestion regarding police patrol along the north side of the trail
and indicated it would be difficult since this area is unpaved and there are curbs
preventing easy vehicular access.
Mr. Lloyd Hexem, 6171 Barbados, Cypress, stated he would like a survey conducted of
those persons living adjacent to the bike trail since they are most directly affected by the
problems. His main concern was that the channel and bike trail provide easy access to the
homes for possible burglaries. He stated he would like the bike trail mov~cl to the north
side of the channel.
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City Council Minutes
October 13~ 1981
Mayor Mullen felt the survey taken provided a good indication of the opinions of the entire
community in the area of the bike trail and that the rights of the entire community should
be considered. Councilman Lacayo stated the bike trail does not appear to be a problem
for the neighborhood east of Holder Street since the condominiums there are separated
from the bike trail by parking areas. He stated the trail is used by many persons for its
intended purpose and he felt greater recreational use of the trail would discourage
undesirable activities. He requested that the Police Department provide more patrol in
the area of the bike trail. The City Manager suggested that Mr. Hexem and other
residents take advantage of the Police Department's burglary prevention program.
It was moved by Councilman Lacayo and seconded by Mayor Mullen to determine that the
bike trail shall remain open and direct staff to prepare an implementation plan for
improved utilization of the bike trail for consideration at the October 26 meeting
including an approach for burglary prevention, the placement of litter cans, posting of
signs at the Holder Street entrances warning against misuse of the trail, and repairs to the
holes in the fence, and to direct staff to notify the homeowners of the survey results and
responses. The motion unanimously carried by the following roll call vote:
AYES: 3 COUNCILMEMBERS: Coronado, Lacavo & Mullen
NOES: 0 COUNCILMEMBERS: None
ABSENT: 1 COUNCILMEMBERS: Rowan
PUBLIC HEAPJNG RE: DETACHMENT #1-81 FROM THE CYPRESS RECREATION &
PARK DISTRICT (HOFFMAN STREET, NORTHERLY OF LINCOLN AVENUE): Mayoi-
Mullen opened the public hearing. The Community Development Director presented a
report dated October 5 indicating the Council, at its September 14 meeting, had scheduled
a public hearing for October 13 to consider the proposed detachment of approximately 6.8
acres of land. located on both sides of Hoffman Street, north of Lincoln Avenue, from the
Cypress Recreation & Park District. The property was recently annexed to the City of
Buena Park and a condition of the annexation was that the property be detached from the
Recreation & Park District to avoid double taxation in the area. Staff reported the
District will lose $1,039.13 annually as a result of the detachment. They also reported
that one telephone communication was received from a resident who inquired about the
benefits of annexation to the City of Buena Park.
Mayor Mullen asked if anyone wished to speak in support or in opposition to the proposed
detachment. There was no one wishing to speak in support or in opposition.
It was moved by Mayor Mullen and seconded by Councilman Coronado to close the public
hearing and adopt the Resolution by title only, title as follows:
RESOLUTION NO. 119
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CYPRESS~ ACTING AS THE EX OFFICIO BOARD OF DIRECTORS
OF THE CYPRESS RECREATION AND PARK DISTRICT, A
SUBSIDIARY DISTRICT OF THE CITY OF CYPRESS~ APPROVING
THE DETACHMENT KNOWN AS "DETACHMENT NO. 1-81" FROM
THE CYPRESS RECREATION AND PARK DISTRICT.
The motion unanimously carried by the following roll call vote:
AYES: 3 COUNCILMEMBERS: Coronado, Lacayo & Mullen
NOES: 0 COUNCILMEMBERS: None
ABSENT: 1 COUNCILMEMBER S: Rowan
PUBLIC HEARING RE: AMENDMENT TO CONDITIONAL USE PERMIT NO. 80-Z7~
AMUSEMENT ARCADE~ 9060 VALLEY VIEW STREw'r: Mayor Mullen declared the hearing
open. The Community Development Director summarized a report dated ,.ctober Z
describing the request to amend Conditional Use Permit #80-Z7 to allow extended
operating hours for the Electronic Palace amusement arcade located at the southeast
corner of Valley View and Lincoln Avenue. The original conditional use permit allowed
operating hours of 11 a.m. to 11 p.m. daily. Due to the applicant's misinterpretation of
the conditions of approval, he has been operating the business from 10 a.m. to 1 a.m. daily
since June of this year. Staff reported that the Police Department had no objections to
the business operation or the extension of hours, however, staff recommended that the
extended hours be approved for Friday and Saturday nights only.
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City Council Minutes
October 13, 1981
Mr. James Kirkbride, 818Z Wickham Lane, La Palma, the applicant, reported that they do
not allow entry by minors under 18 years of age after 10 p.m. unless accompanied by an
adult, and they also require minors to leave the premises by 10 p.m. He reported there is
a heavy patronage of the arcade after 10 a.m. and after 10 p.m. by students from Cypress
College who come in after classes. Mr. Kirkbride stated they also receive late night
business from customers of the Jack in the Box which is open 24 hours. Mr. I<irkbride
stated the arcade has remained open until 1 a.m. during the last four months with no
adverse effects on the community. He stated Wednesday and Thursday evenings are
especially busy and that they would like to remain open until 1 a.m. seven days a week.
Mayor Mullen inquired about the applicability of the proposed amusement arcade
ordinance on the subject application. The staff reported that one of the original
conditions of Conditional Use Permit ~80-Z7 provided the Council with on-going
jurisdiction over the hours of operation and the Council would retain this authority
regardless of the adoption of the arcade ordinance.
Mayor Mullen asked if anyone wished to speak in support or in opposition to the
application. No one wished to speak in support or in opposition.
Councilman Lacayo stated he did not object to an extension of the business hours since the
location did not present problems and because of the ]ack of complaints about the
business. Chief Duke stated this analysis of the location was correct and that the Police
Department had received no complaints about the arcade.
Mr. Kirkbride stated he would like hours of operation of l0 a.m. to 1 a.m. daily and the
flexibility to be able to close at an earlier hour.
It was moved by Councilman Lacayo and seconded by Councilman Coronado to close the
public hearing and adopt the Resolution by title only, title as follows, approving the
amendment subject to the condition granting hours of operation of 10 a.m. to 1 a.m. seven
days a week:
RESOLUTION NO. 2446
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CYPRESS APPROVING AMENDMENT TO CONDITIONAL USE
PERMIT NO. 80-;>7 - WITH CONDITIONS.
The motion unanimously carried by the following roll call vote:
AYES: 3 COUNC[LMEMBERS: Coronado, Lacayo & Mullen
NOES: 0 COUNCILMEMBERS: None
ABSENT: 1 COUNCILMEMBERS: Rowan
PUBLIC HEARING RE: CONDITIONAL USE PERMIT ~8]-Z7 AND TENTATIVE TRACT
#10740~ CONDOMnqIUM OFFICE BUILDING~ 5Z52 ORANGE AVENUE: Mayor Mullen
opened the hearing. Mr. Lamm presented a report dated October 1 describing the
application to construct a two story commercial office condominium building at the
southeast corner of Orange Avenue and Grindlay Street in the OP-10,000 CC Office
Professional Civic Center Combining Zone. Included in the application was a request to
vary from the City's parking regulations. Staff also displayed the tentative tract map and
building elevations. Staff responded to several questions from the Council concerning the
development plans.
Mr. Mike Lasley, I800Z Sky Park, Irvine, representing the architect, stated they have
reviewed the development plans and conditions of approval with the Comr~ miry
Development Director and have no problems with the conditions, lie stated the applicant
would like the flexibility to determine the division of the interior office space.
Mayor Mullen asked if anyone wished to speak in favor of the application. No one wished
to speak in favor. He asked if anyone wished to speak in opposition.
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City Council Minutes
October 13, 1981
Mr. Tom Greathead, 5362 Oxford Drive, Cypress, discussed his concerns over the adequacy
of parking space for the proposed office building and was specifically concerned that
overflow parking may occur on the adjacent residential streets. Mr. Lamm stated that
staff foresaw no parking problem since the existing office complexes on Orange Avenue
were granted similar parking variances, their parking lots are rarely filled to capacity, and
no overflow parking occurs. Staff reported that there will be no traffic thoroughfare
between the proposed and existing office complexes. Staff also noted that certain uses
which may attract a high traffic volume, such as trade schools, would be subject to
conditional use permit approval which would provide the City with control. Mr. Greathead
stated he looked forward to the office development and that it would eliminate the
unsightly weeds.
Mr. Larry Thatcher, 5283 Oxford, Cypress, stated he was concerned about his rear wall
and asked what safeguards would be employed to prevent damage. Mr. Lamm reported
that the zoning regulations pertaining to commercial office uses adjacent to residential
uses require a minimum six-foot-high wall on the property line, a five-foot-wide
landscaped planter area, the planting of 15 gallon Cypress Leylandi trees and a continuous
concrete curb for parked cars.
It was moved by Councilman Lacayo and seconded by Mayor Mullen to close the public
hearing and adopt the fo]lowing Resolution by title only, title as follows, approving
Conditional Use Permit #81-Z7 subject to the conditions recommended by staff, and to
approve the parking variance:
t~ESOLUTION NO. 2447
A RESOLUTION OF THE CITY COUNCIl, OF THE CITY OF
CYPRESS APPROVING CONDITIONAL USE PERMIT NO. 81-27 -
WITH CONDITIONS.
The motion unanimously carried by the following roll call vote:
AYES: 3 COUNCILMEMBERS: Coronado, Lacayo & Mullen
NOES: 0 COUNCILMEMBERS: None
ABSENT: 1 COUNCIl,MEMBERS: Rowan
It was moved by Councilman Lacayo and seconded by Mayor Mullen to adopt the followin~
Resolution by title only, title as follows, approving Tentative Tract ~10740 subject to the
conditions recommended by staff:
RESOLUTION NO. 2448
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CYPRESS APPROVING TENTATIVE TRACT NO. 10740 - WITH
CONDITIONS.
The motion unanimously carried by the following roll call vote:
AYES: 3 COUNCILMEMBERS: Coronado, Lacayo & Mullen
NOES: 0 COUNCILMEMBERS: None
ABSENT: ] COUNCILMEMBERS: Rowan
Hearing no objections, Mayor Mullen continued Item #17, Continuation of Consideration of
Staff Report on Councilman Coronado's Budget Recommendations, and Item ~18,
Continuation of Consideration of Interview Schedule for Senior Citizens Commission
Vacancies, until Councilman Rowan was present.
CONTINUATION OF CONSIDERATION OF WINTER NEWSLETTER DRA~: The City
Manager presented a report dated October 5 which transmitted the draft newsletter
articles. Councilman Coronado requested the inclusion of a short article describing the
problem of dog droppings and asking owners to be consciencious about cleaning up after
their dogs.
The Council received and filed the draft of the Winter Newsletter.
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City Council Minutes October 13, 1981
CONSIDERATION OF ADJUSTMENT IN CONTRACT COST FOR CUSTODIAL
SERVICES: The City Manager presented a report from the Public Works Director dated
September 25 indicating that the custodial contractor for the Police Department had
requested a 16% cost increase since they were performing additional work for the police
quarters at the Oxford School. The area to be cleaned was increased by 9,800 square feet,
or 50% over the original contract.
It was moved by Mayor Mullen and seconded by Councilman Lacayo to authorize an
increase in the contract price to Christy's Janitorial Service for cleaning the Police
Department of $167.37 per month for a total monthly cost of $1,186.00. The motion
unanimously carried by the following roll call vote:
AYES: 3 COUNCILMEMBERS: Coronado, Lacayo & Mullen
NOES: 0 COUNCILMEMBERS: None
ABSENT: 1 COUNCILMEMBERS: Rowan
COUNCILMAN ROWAN ARRIVED AT 8:02 P.M.
CONTINUATION OF CONSIDERATION OF STAFF REPORT ON COUNCILMAN
CORONADO'S BUDGET RECOMMENDATIONS: The City Manager presented a report
dated October 6 indicating this item was continued from the September 28 Council
meeting. He stated staff supports those recommendations which can be implemented.
Councilman Coronado displayed an expenditure trends chart showing the total City budget
and budgets of the polic% public works, administration~ finance and city council
departments from 1967 to present. He indicated the total City budget will reach the $11
million mark in the 1981/82 fiscal year and stated the police and public works budgets are
exponentially rising. He indicated the City Council~ finance and administration budgets
typically have fixed costs and are in a fixed inflationary situation. Councilman Coronado
expressed concern over a March 16 report from the Public Works Director which estimated
the cost over the next five years of street maintenance and construction projects at
$8,520,300 and reported the anticipated revenue shortfall of gas tax funds was
$6,541,649. Councilman Coronado felt the cooperation of local governmental agencies
was necessary to support the president's national economic policies. He recommended
that the City begin reducing costs by making a 3% reduction in the total City budget.
Mayor Mullen indicated he would like to review Councilman Coronado's budget
recommendations tonight.
Councilman Lacayo addressed the program budgeting process and the difficulty of making
cost reductions when costs are distributed among the various programs. He expressed
support for initiating quarterly budget reviews and recommended that the Council
schedule a mid-year budget meeting to review the status of revenues and expenditures.
Councilman Rowan felt the budget recommendations were an appropriate topic to be
discussed and analyzed during a mid-year review of the budget. He stated the cost
reductions represented by these recommendations have already been included in the
adopted budget.
It was moved by Councilman Rowan and seconded by Councilman Coronado to schedule
Councilman Coronado's budget recommendations for a mid-year budget review meeting.
Mayor Mullen stated he did not support the motion on the January budget session and that
he wished to review the budget recommendations this evening and have the Council
determine whether the program budgets in question should be left intact or changed.
Councilman Lacayo stated he was willing to devote ZO minutes' time tonight to begin the
review.
A substitute motion was moved by Councilman Lacayo and seconded by Mayor Mullen that
the Council spend twenty minutes in reviewing the budget recommendations tonight.
Councilman Rowan stated the Council's normal procedure has been to conduct a mid-year
budget review and he recommended that the budget recommendations be discussed then.
He stated that after six month's time the Council will be better able to evaluate the City's
fiscal condition as well as the State's position.
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City Council Minutes October 13, 1981
The City Manager described the impact of the budget recommendations on several budget
programs including the City Newsletter. Chief Duke expressed concern over whether
funding would be available for the training of replacement officers. The City Manager
also reported that the City's per capita costs have decreased, from $60.87 in 1966/67 to
$51.88 in 1981/82, and a Chapman College report comparing all Orange County cities
listed Cypress next to last in per capita expenditures.
Councilman Lacayo recommended that the Council waive those budget recommendations
which call for reductions in program budgets but which would not reduce City expenditures
and continue the recommendations involving hard dollar appropriations to the budget
session. Councilman Rowan felt the budget programs which are severely constrained by
the budget recommendations could be presented at any time for the Council's review and
approval. He requested that the budget recommendations be separated into monetary and
non-monetary categories. Mayor Mullen agreed with continuing the hard dollar
expenditures to a work session but stated he would like to review the non-monetary
recommendations and remove their restrictions from the budget. Mayor Mullen stated the
substitute motion was to spend 20 minutes in discussion of the non-monetary budget
recommendations. Councilman Rowan asked if staff was prepared to discuss these items
tonight. The City Manager stated staff could respond at the next meeting.
Councilmembers Rowan and Coronado withdrew the original motion and second, and
Councilmembers Lacayo and Mullen withdrew the substitute motion and second.
It was moved by Councilman Lacayo and seconded by Mayor Mullen to continue this item
to the October 26 meeting and. request staff to prepare a report which separates the
monetary and non-monetary budget recommendations, lists the budget programs which are
severely impinged by the recommendations and require Council action, and schedule the
budget recommendations for review at a mid-year budget session. The motion
unanimously carried by the following roi1 call vote:
AYES:
NOES:
ABSENT:
4 COUNCILMEMBERS:
0 COUNC]LMEMBEB S:
0 COUNCILMEMBERS:
Coronado, Lacayo, Rowan & Mullen
None
None
CONTINUATION OF CONSIDERATION OF INTERVIEW SCHEDULE FOR SENIOR
CITIZENS COMMISSION VACANCIES: The City Manager presented a report dated
October 6 which transmitted the applications received for the four alternate positions on
the Senior Citizens Commission.
The City Council agreed to schedule the interviews for Thursday, November 5, in the
Administrative Conference Room beginning at 7:00 p.m.
The City Council considered Item ~Z6a at this time regarding a joint meeting with the
Cypress School District Board of Trustees. The Council agreed to schedule this meeting
for Thursday, November 5, at 8:30 p.m. in the Administrative Conference Room, pending
confirmation by the School Board.
CONSIDERATION OF CHANGE ORDERS TO ELECTRICAL CONTRACT FOR
MODIFICATIONS AT OXFORD JR. HIGH SCHOOL: The City Manager presented a report
from the Public Works Director dated September 25 which described the additional
electrical work which was required to install the computer and other telephone equipment.
It was moved by Mayor Mullen and seconded by Councilman Coronado to approve Change
Order 1 through 9 inclusive on the contract with Schaefer Electric pursuant to Purchase
Order ZI 153 and authorize payment of $621.00 for the additional work. The motion
unanimously carried by the following roll call vote:
AYES:
NOES:
ABSENT:
4 COUNCILMEMBERS:
0 COUNCILMEMBERS:
0 COUNCILMEMBERS:
Coronado, Lacayo, Rowan & Mullen
None
None
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City Council Minutes
October 13, ]981
CONSIDERATION OF AN AMENDMENT TO THE CONTRACT FOR TELEPHONE
RELOCATION IN THE POLICE DEPARTMENT (OXFORD JR. HIGH SCHOOL) wrrH ITT
COMPANY: The City Manager presented a report dated September 30 which described
the contract amendment. The project budget was exceeded by about $5,000 since Pacific
Telephone Company was unable to make the necessary cutover of the emergency phone
lines at the scheduled times, resulting in overtime costs for the ITT personnel. The
Assistant City Manager explained in greater detail the work which was performed and
reason for the cost increase.
It was moved by Mayor Mullen and seconded by Councilman Lacayo to amend the contract
with ITT for the project and authorize payment to them in the amount of $17,854.75. The
motion carried by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAINING:
3 COUNC1LMEMBERS: Lacayo, Rowan & Mullen
0 COUNCILMEMBERS: None
0 COUNCILMEMBERS: None
1 COUNCILMEMBERS: Coronado
CONSIDERATION OF ADJUSTMENT OF MAINTENANCE CONTRACT WITH BEAR
STATE: The City Manager presented a report from the Public Works Director dated
October Z which recommended price adjustments in the maintenance contract with Boar
State to cover their heating and cooling services for the police facilities at Oxford Jr.
High School. The net increase was $106.60 per month.
Councilman Rowan requested that staff prepare a status report on the rehidding of
contracts for review at the mid-year budget session. He also requested a report describing
the total costs incurred by the Police Department's temporary use of the Oxford School
facilities. Councilman Coronado stated he had concerns about the Bear State contract
which he planned to discuss in a meeting with the City Manager.
It was moved by Mayor Mullen and seconded by Councilman Lacayo to approve the price
adjustments in the maintenance contract with Bear State as outlined in the staff report.
The motion carried by the following roll call vote:
AYES: 3 COUNCILMEMBERS: Lacayo, Rowan & Mullen
NOES: I COUNCILMEMBERS: Coronado
ABSENT: 0 COUNCILMEMBERS: None
CONSIDERATION OF APPROVAL OF COMMERCIAL WARRANT LIST: It was moved by
Mayor Mullen and seconded by Councilman Lacayo to approve the Warrant List for
Warrants ~59771 through ~59885 in the total amount of $408,461.34. The motion
unanimously carried by the following roll call vote:
AYES:
NOES:
ABSENT:
4 COUNCILMEMBERS: Coronado, Lacayo, Rowan & Mullen
0 COUNCILMEMBERS: None
0 COUNCILMEMBERS: None
CONSIDERATION OF APPROVAL OF RECREATION & PARK DISTRICT COMMEt~CIAL
WARRANT LIST: Acting as the ex officio Board of Directors of the Cypress Recreation
and Park District, it was moved by Mayor Mullen and seconded by Councilman Lacayo to
approve the District Warrant List for Warrants ~ 13547 through 4~ 13608 in the total amount
of $19,203.80. The motion unanimously carried by the fo]lowing roll cai] vote:
AYES:
NOES:
ABSENT:
4 COUNCILMEMBERS: Coronado, Lacayo, Rowan & Mullen
0 COUNCELMEMBERS: None
0 COUNCILMEMBERS: None
Councilman Rowan reported that a Neighborhood Watch group had contacted him
requesting permission to post neighborhood watch signs which the group had purchased.
Councilman Rowan stated this request had been referred to the Traffic Commission. He
felt the group should be allowed to post the signs and be responsible for their replacement
if they are removed or damaged, and he did not feel the Council's approval was
necessary. Staff reported that the signs were quite large and since the request involved
the placement of private signs on public property it was referred to the Traffic
Commission. Councilmembers Lacayo and Mullen stated they would like the Council to
review the request for signing.
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City Council Minutes
October 13, ]981
EXECUTIVE SESSION: Mayor Mullen called an Executive Session at 9:30 p.m. for matters
of litigation and personnel. The meeting was called back to order at 9:59 p.m. with all
Councilmembers present.
ADJOURNMENT: Mayor Mullen adjourned the meeting at 9:59 p.m.
MAYOR OF THE CITY OF CYPRESS
ATTEST:
CITY CLERK OF THE CITY OF CYPRESS
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