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Agenda 2003-01-13 AGENDA CITY OF CYPRESS CITY COUNCIL REGULAR MEETING MONDAY, JANUARY 13, 2003 5:30 P.M., 7:00 P.M. Public Headngs at 7:00 P.M. COUNCIL CHAMBERS 5275 Orange Avenue CYPRESS, CALIFORNIA CALL TO ORDER 5:30 P.M. Executive Board Room ROLL CALL MAYOR FRANK McCOY MAYOR PRO TEM TIM KEENAN COUNCILMEMBER MIKE McGILL COUNCILMEMBER ANNA L. PIERCY COUNCILMEMBER LYDIA SONDHI WORKSHOP SESSION DISCUSSION REGARDING INTEGRATED LAW & JUSTICE JOINT POWERS AUTHORITY [ I AGENDA CITY OF CYPRESS CITY COUNCIL REGULAR MEETING MONDAY, JANUARY 13, 2003 6:00 P.M. Public Hearings at 7:00 P.M. COUNCIL CHAMBERS 5275 Orange Avenue CYPRESS, CALIFORNIA ADDENDUM TO CITY COUNCIL AGENDA CALL TO ORDER 6:00 P.M. Council Chambers CONSENT CALENDAR (3-12) DONATION OF SURPLUS BALLISTIC VESTS TO THE CRIMINAL JUSTICE ACADEMY AT GOLDENWEST COLLEGE. Recommended Action: That the City Council authorize the donation of ten (10) units of surplus ballistic vests to the Criminal Justice Academy at Goldenwest College to replace their existing, outdated vests. 10. ACCEPTANCE OF THE AUDIT LETTER, THE AUDITOR'S LETTER OF RECOMMENDATIONS TO MANAGEMENT, AND STAFF'S RESPONSE TO THE AUDITOR'S LETTER OF RECOMMENDATIONS TO MANAGEMENT FOR THE FISCAL YEAR ENDED JUNE 30, 2002. Recommended Action: That the City Council receive and file the Audit Letter, the Auditor's Letter of Recommendations to Management, and Staff's Response to the Auditor's Letter of Recommendations to Management. 11. REVIEW OF INVESTMENT REPORT FOR THE MONTH OF NOVEMBER, 2002. Recommended Action: That the City Council receive and file the Investment Report for the month of November, 2002. 12. APPROVAL OF COMMERCIAL WARRANT LIST FOR WARRANTS NO. 57227 THROUGH 57574. Recommended Action: Approve the attached warrant register. END OFCONSENTCALENDAR UNFINISHED BUSINESS NEW BUSINESS (13) 13. APPROVAL OF DESIGN REVIEW COMMII'I'EE PERMIT NO. 2002-11, A Request to Construct an Equine Veterinary Hospital Located at 8931 Watson Street in the PC Planned Community Zone. Recommended Action: Adopt the Resolution by title only, title as follows, approving Design Review Committee Permit No. 2002-11 - with conditions. A Resolution of the City Council of the City of Cypress, Approving Design Review Committee Permit No. 2002-11 - With Conditions. RECREATION & PARK DISTRICT MATTERS The Cypress City Council, Acting as the Ex-Officio Governing Board of Directors. ***Recess City Council. CYPRESS REDEVELOPMENT AGENCY MATTERS (14) The Cypress City Council, Acting as the Cypress Redevelopment Agency. ***Convene Cypress Redevelopment Agency. New Business (14): 14. ADOPTION OF COMPREHENSIVE AFFORDABLE HOUSING STRATEGY. Recommended Action: That the Redevelopment Agency Board adopt the Resolution by title only, title as follows, approving the Comprehensive Affordable Housing Strategy. A Resolution of the Cypress Redevelopment Agency Adopting a Comprehensive Affordable Housing Strategy. ***Adjourn Cypress Redevelopment Agency. ***Reconvene City Council. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Addendum was posted on the City Hall bulletin board, not less than 72 hours prior to the meeting. Dated this 8th day of January, 2003. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (714) 229-6683. NOTIFICATION BY NOON ON FRIDAY, JANUARY 10, 2003, WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THIS MEETING. January 13, 2003 Page 2 CLOSED SESSION JOINT CLOSED SESSION WITH THE CYPRESS REDEVELOPMENT AGENCY CITY OF CYPRESS AND CYPRESS REDEVELOPMENT AGENCY ITEMS: CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Government Code Section 54956.9 (a) Cypress Redevelopment Agency and City of Cypress v. Scott Aanonson, Citizens for Property Rights, et al. Case Number 02CC11786 Orange County Superior Court - Central Justice Center CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Government Code Section 54956.9 (a) Cottonwood Christian Center v. Redevelopment Agency of the City of Cypress Case Number SA02-60 United States District Court - Central District of California Case Number 02CC01575 Orange County Superior Court - Central Justice Center (Removed to Federal Court) Case Number SA02-149 United States District Court - Central District of California CYPRESS REDEVELOPMENT AGENCYITEMS: CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Pursuant to Government Code Section 54956.8) Real Property Identified by APN Numbers 241-091-19, 241-091-20, 241-091-21,241-091-22, 241-091-23, 241-091-24, 241-091-25, 241-091-26, 241-091-27, 241-091-28, 241-091-29, 241-091-30, 241-091-33, 241-091-34, 241-091-36, 241-231-24, 241-231-25, 241-231-26, and 241-231-28; Consisting of approximately 75 Acres at Northwest corner of Katella Avenue and Walker Street within the Los Alamitos Race Track and Golf Course Redevelopment Project Area Negotiating Party: Executive Director, Deputy Executive Director, and Agency Counsel Under negotiation: Price and Terms of Payment January 13, 2003 Page 3 RECONVENE 7:00 P.M. Council Chambers PLEDGE OF ALLEGIANCE INVOCATION PRESENTATIONS REPORT OF WORKSHOP AGENDN CLOSED SESSION CITY MANAGER CITY ATTORNEY ORAL COMMUNICATIONS (LIMITED TO ONE-HALF HOUR) The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency, pdor to any action taken on the Agenda. No action may be taken on off-Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each. If you would like to address the City Council, please complete the white SPEAKER'S CARD. The card is available at the speaker's podium or from the City Clerk. Please identify on the card your name, address, and the item on which you would like to speak, and return to the City Clerk. The SPEAKER'S CARD assists the Mayor in ensuring that all persons wishing to address the Council are recognized. Your name will be called at the time the matter is heard by the Council. January 13, 2003 Page 4 PUBLIC HEARINGS (1 - 2) Public Comments Restricted to Ten Minutes Per Speaker, Un/ess Extended By The City Council and/or the Cypress Redevelopment Agency. PUBLIC HEARING REGARDING CONDITIONAL USE PERMIT NO. 2002-17, A REQUEST TO UPGRADE THE EXISTING OFFSALE BEER AND WINE LICENSE TO AN OFFSALE GENERAL ALCOHOL LICENSE FOR THE CALIFORNIA 2000 MARKET AND DELI, LOCATED AT 9175 VALLEY VIEW STREET IN THE PCM PLANNED COMMERCIAL AND LIGHT INDUSTRIAL ZONE. Motion to Adopt the Resolution Presented for Consideration by Title Only and to Waive Further Reading. A Resolution of the City Council of the City of Cypress, Approving Conditional Use Permit No. 2002-17- With Conditions. PUBLIC HEARING REGARDING A REQUEST BY GAMESTOP, INC., TO ALLOW SECONDHAND MERCHANDISE SALES, LOCATED AT 6863 KATELLA AVENUE, #105, IN THE PC-1 PLANNED COMMUNITY BUSINESS PARK ZONE. Motion to Adopt the Resolution Presented for Consideration by Title Only and to Waive Further Reading. A Resolution of the City Council of the City of Cypress, Approving a Special Use Permit for a Secondhand Store Located at 6863 Katella Avenue, #105 - With Conditions. CONSENT CALENDAR NOTICE All matters listed on the Consent Calendars (Council and Redevelopment Agency) are to be approved with one motion unless a member of the Council/Redevelopment Agency or the public requests separate action on a specific item. CONSENT CALENDAR (3 - 13) January 13, 2003 Page 5 APPROVAL OF MINUTES Meeting of December 9, 2002. Recommended Action: Approve as submitted. MOTION TO INTRODUCE AND/OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING. ADOPTION OF RESOLUTION GRANTING TEMPORARY JURISDICTION TO THE COUNTY OF ORANGE FOR THE STREETS LOCATED WITHIN THE CYPRESS ACRES PHASE 3 PROJECT AREA FOR RIGHT-OF-WAY ACQUISITION AND CONSTRUCTION PURPOSES. Recommended Action: Adopt the Resolution by title only, title as follows, consenting to an action by the County of Orange, pursuant to Streets & Highways Code §§ 1700 et seq., to deem certain streets within an area of the City, commonly known as Cypress Acres, Phase 3, a County highway for the limited purposes of right-of-way acquisition and construction. A Resolution of the City Council of the City of Cypress, Granting The County of Orange Temporary Jurisdiction to the Specific Streets For Purposes of Right-of-Way Acquisition and Construction of Phase 3 Improvements for Cypress Acres. APPROVAL OF DESIGN SPECIFICATIONS AND AUTHORIZATION TO ADVERTISE FOR BIDS FOR 2002-03 RESIDENTIAL STREET RESURFAClNG, PHASE I, PUBLIC WORKS PROJECT NO. 2002-47. Recommended Action: That the City Council: 1) Approve the design specifications for 2002-03 Residential Street Resurfacing, Phase I; and 2) Authorize City staff to solicit bids for this project. January 13, 2003 Page 6 AWARD OF CONTRACT FOR THE SUPPLY AND INSTALLATION OF PLAY EQUIPMENT AND PROTECTIVE SURFACING IN VARIOUS CITY PARKS, PUBLIC WORKS PROJECT NO. 2002-36. Recommended Action: That the City Council, acting as the ex-officio governing Board of Directors for the Cypress Recreation and Park District: 1) Determine the lowest responsible bidder for Public Works Project No. 2002-36 to be Hondo Company Inc., 2121 S. Lyon Street, Santa Ana, California 92705; and 2) Award a contract for the Supply and Installation of Play Equipment and Protective Surfacing in Various City Parks in the amount of $270,457 to Hondo Company Inc.; and 3) Authorize $27,046 (10% of Bid Amount) as contingency to be used for unforeseen work or adjustment in quantities. ACCEPTANCE OF FINAL PARCEL MAP NO. 2001-216. PROPERTY LOCATED AT 10900 WALKER STREET. Recommended Action: That the City Council approve Final Parcel Map No. 2001-216 and authorize the City Clerk to sign the record map. APPROVAL OF THE CITY'S PARTICIPATION IN THE INTEGRATED LAW AND JUSTICE AGENCY FOR ORANGE COUNTY (ILJAOC), AND AUTHORIZATION FOR THE MAYOR TO EXECUTE THE ASSOCIATED JOINT POWERS AGREEMENT (JPA). Recommended Action: That the City Council adopt the Resolution by title only, title as follows, permitting the City of Cypress to participate in the Integrated Law and Justice Agency for Orange County (ILJAOC), and authorizing the Mayor to execute the Joint Powers Agreement (JPA) associated with the City's participation. A Resolution of the City Council of the City of Cypress, Approving Joint Powers Agreement for the Integrated Law and Justice Agency for Orange County (ILJAOC). January 13, 2003 Page 7 10. DONATION OF SURPLUS BALLISTIC VESTS TO THE CRIMINAL JUSTICE ACADEMY AT GOLDENWEST COLLEGE. Recommended Action: That the City Council authorize the donation of ten (10) units of surplus ballistic vests to the Criminal Justice Academy at Goldenwest College to replace their existing, outdated vests. 11. ACCEPTANCE OF THE AUDIT LETTER, THE AUDITOR'S LETTER OF RECOMMENDATIONS TO MANAGEMENT, AND STAFF'S RESPONSE TO THE AUDITOR'S LETTER OF RECOMMENDATIONS TO MANAGEMENT FOR THE FISCAL YEAR ENDED JUNE 30, 2002. Recommended Action: That the City Council receive and file the Audit Letter, the Auditor's Letter of Recommendations to Management, and Staff's Response to the Auditor's Letter of Recommendations to Management. 12. REVIEW OF INVESTMENT REPORT FOR THE MONTH OF NOVEMBER, 2002. Recommended Action: That the City Council receive and file the Investment Report for the month of November, 2002. 13. APPROVAL OF COMMERCIAL WARRANT LIST FOR WARRANTS NO. 57227 THROUGH 57574. Recommended Action: Approve the attached warrant register. END OF CONSENT CALENDAR UNFINISHED BUSINESS January 13, 2003 Page 8 NEW BUSINESS (14) 14. APPROVAL OF DESIGN REVIEW COMMITTEE PERMIT NO. 2002-11, A Request to Construct an Equine Veterinary Hospital Located at 8931 Watson Street in the PC Planned Community Zone. Recommended Action: Adopt the Resolution by title only, title as follows, approving Design Review Committee Permit No. 2002-11 - with conditions. A Resolution of the City Council of the City of Cypress, Approving Design Review Committee Permit No. 2002-11 - With Conditions. RECREATION & PARK DISTRICT MATTERS The Cypress City Council, Acting as the Ex-Officio Governing Board of Directors. ***Recess City Council. CYPRESS REDEVELOPMENT AGENCY MATTERS (15) The Cypress City Council, Acting as the Cypress Redevelopment Agency. ***Convene Cypress Redevelopment Agency. New Business (15): 15. ADOPTION OF COMPREHENSIVE AFFORDABLE HOUSING STRATEGY. Recommended Action: That the Redevelopment Agency Board adopt the Resolution by title only, title as follows, approving the Comprehensive Affordable Housing Strategy. January 13, 2003 Page 9 A Resolution of the Cypress Redevelopment Agency Adopting a Comprehensive Affordable Housing Strategy. ***Adjourn Cypress Redevelopment Agency. ***Reconvene City Council. ORAL COMMUNICATIONS The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency provided that no action may be taken on off-Agenda items unless authorized by law. Speakers are requested to limit their comments to no more than five minutes each. ITEMS FROM CITY COUNCIL MEMBERS · Reports on Committee Assignments · Other Items ITEMS FROM CITY MANAGER ADJOURNMENT The next meeting will be a Special Meeting, to be held on Monday, January 20, 2003, beginning at 5:00 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 9th day of January, 2003. Jill R. Ingram-Guertin, City Clerk IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (714) 229-6683. NOTIFICATION BY NOON ON FRIDAY, JANUARY 10, 2003, WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THIS MEETING. Januaw 13,2003 Page 10