Minutes 2003-03-17402
MINUTES OF AN ADJOURNED REGULAR MEETING OF THE
CYPRESS CITY COUNCIL
HELD
March 17, 2003
The adjourned regular meeting of the Cypress City Council was called to order at 5:17
p.m. by Mayor McCoy in the Board Room, West Wing of City Hall, 5275 Orange
Avenue, Cypress, California.
PRESENT: Council Members McGill, Piercy, Sondhi (arrived at 5:30 p.m.), Mayor Pro
Tem Keenan, Mayor McCoy
ABSENT: None
Also present were City Manager, Director of Finance and Administrative Services,
Community Development Director, Chief of Police, Public Works Director, Recreation
and Community Services Director, Assistant to the City Manager, Assistant City
Engineer, Contracts/Environmental Affairs Manager, Finance Manager, Recreation
Services Manager, Recreation Supervisor, and City Clerk.
Review of 2002-2009 Capital Improvement Proiects
The Public Works Director stated that each year, portions of the City, Recreation and
Park District, and Redevelopment Agency are devoted to projects that maintain and
improve the City's infrastructure, which includes streets, storm drains, sewers, traffic
signals, buildings, and park facilities. He stated that staff, commissioners, and the City
Council have had the opportunity to submit projects and staff has reviewed and ranked
the projects as mandated, necessary, desirable or supplemental.
He stated the high priority project for Fiscal Year 2003-04 for the City is the sidewalk
replacement at the Civic Center. Medium priority projects are the Police Department lab
remodel, Veterans Park drainage/parking, and Civic Center expansion/improvements.
The high priority projects for the Recreation and Park District are the Community Center
door closers, Arnold Cypress Park building windows, Senior Center roof repair, park
land purchase, Baroldi Park rail fence, youth league renovations, and skate elements.
Medium priority projects are the Peppertree Park shelter, Arnold Cypress north
restrooms, Oak Knoll dugouts, replacement of partial roof at the Community Center,
Community Center wood doors replacement, and Art in Public Places.
He stated that, in accordance with previous City policy, the proposal this year is to
transfer $1.7 million from the general fund into the capital improvement fund. This is a
$100,000 increase from last year due to an increase in the Warland Avenue payments
from $300,000 to $400,000. The funding is broken down as follows:
$800,000 for residential street resurfacing
$250,000 for sidewalk repair
$400,000 for Warland Avenue payments
$250,000 for public facility construction, modification, and repair
The Public Works Director reviewed the proposed projects for Fiscal Year 2003-04.
Council Member McGill asked if the Police Department lab upgrade was necessary.
The Chief of Police stated the lab is used for in-house photo processing and
fingerprinting, and has a drying chamber for soiled pieces of evidence. He stated there
are electrical problems in the lab.
CITY COUNCIL MINUTES MARCH 17, 20~30 3
Mayor McCoy asked if funding could be made available for the City's Emergency
Operations Center, possible through anti-terrorism grant money.
The Chief of Police stated the Federal government has set aside $2 million to be
distributed to local jurisdictions on a per capita basis. The City has already submitted its
grant application.
The Council meeting was recessed at 5:55 p.m.
The Council meeting was reconvened at 6:07 p.m.
Review of Fiscal Year 2003-2004 Non-Profit Contribution Grant Requests
The Recreation and Community Services Director stated the Council adopted a formal
Non-Profit Organizations Contribution Policy in January 2000. She stated funding can
be a direct cash grant or indirect through in-kind services such as staff support, facility
fee waiver, and printing.
The Recreation Services Manager stated the following groups submitted requests
without any changes or additions from last year: Boy Scouts, Su Casa Family Crisis and
Support Center, Cypress Children's Advocacy Council, Cypress High School
Scholarship Fund, Senior Citizens Clubs, Veterans of Foreign Wars, Woman's Club of
Cypress, Friends of Cypress Recreation and Parks, Cypress Rotary Club, and Cypress
Kiwanis.
Council Member McGill asked that the proper lease value be used for the Veterans of
Foreign Wars.
The Recreation Services Manager stated requests with changes/additions were
received from Acacia Adult Care, Cypress Chamber of Commerce, Boys and Girls Club
of Cypress, Cypress Civic Theatre Guild, Friends of Cypress Cultural Arts, Cypress
High School Athletic Boosters, Cypress Community Festival Association, Cypress Art
League, St. Irenaeus Church, Cypress Twirlers Square Dance Club, Cypress Pops
Orchestra, Youth Sports Groups, Cypress Pop Warner, and Hotline.
The Recreation Services Manager stated that the Chamber of Commerce has
requested use of the Community Center for its Holiday Extravaganza with the facility
fees waived.
The Recreation Services Manager stated the indirect funding amount for the Friends of
the Cypress Cultural Arts is less this year due to the canceling of their Oktoberfest
event.
Council Member Sondhi stated she would like to see the Cypress Art League request
assistance from other communities since their membership does not meet the 50%
Cypress residency requirement.
The Recreation and Community Services Director stated that Cypress Pop Warner was
not included in with the youth sports groups because their membership does not meet
the 50% Cypress residency requirement. She stated she has met with the organization
and explained the issues, and that first priority must be to Cypress residents.
ORAL COMMUNICATIONS: LIMITED TO ONE-HALF HOUR. (THREE MINUTES
PER SPEAKER, SPEAKING ONCE.)
None.
2
CITY COUNCIL M~NUTES MARCH 17, 2003
ITEMS FROM CITY COUNCIL MEMBERS:
Mayor Pro Tem Keenan:
Asked that a secondary designated representative for the League of California Cities
Advocacy Committee be agendized for discussion at the next meeting. Stated he will be
meeting with local legislators in Sacramento this week.
Council Member Sondhi:
Asked that a funding request from the Orange County Regional Airport Authority be
agendized for discussion at the next meeting.
Council Member McGill:
Commended the Police Department on their traffic department handout.
Mayor McCoy:
Attended a breakfast with Mayor Pro Tem Keenan, David Belmer, and Richard Storey
hosted by Assemblyman Tom Harman where the State budget was discussed.
ITEMS FROM CITY MANAGER:
No items.
ADJOURNMENT: Mayor McCoy adjourned the meeting at 7:17 p.m., to Monday, March
24, 2003, beginning at 6:00 p.m. in the Council Chambers, 5275 Orange Avenue,
Cypress, California.
MAYOR OF THE CIT~PRESS
ATTEST: