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HomeMy WebLinkAboutMinutes 82-06-07136 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CYPRESS CITY COUNCIL HELD June 7~ 1982 The adjourned regular meeting of the Cypress City Council was called to order at 7:00 p.m. on Monday, June 7, 198g, in the Administrative Conference Room of the Cypress City Hall, 5275 Orange Avenue, Cypress, California, Mavor Gerald Mullen presiding. PRESENT: ABSENT: Councilmembers Coronado, Partin, Rowan & Mullen Counci!m an Lacayo CONSIDERATION OF RESOLUTION OF THE SENIOR CITIMENS COMMISSION ON AFFORDABLE HOUSING: Tbe City Manager presented a report dated June 7, which transmitted a resolution adopted by the Senior Citizens Commission on May 27. The Commission recommended that the City pursue an affordable seniors housing project of 100 units with some type of private funding rather than through a Federal funding pro,ram. Mayor Mullen requested that a response be solicited from the other two senior citizen groups to determine if they concur with the Commission's recommendation. Staff reported that the City would have no control over occupant eligibility in a project which is Federally funded. Councilman C~oronado indicated he was interested in addressing the housing problems of Cypress residents. It was moved by Mayor Mullen, seconded by Councilman Coronado and unanimously carried to refer the Commission's resolution to the two senior citizen organizations to obtain their input. The Council held discussion concerning the use of the Affordable Development Corporation. Mr. Essex indicated that if the City did not use the Corporation it probably would not be funded again by the Board of Supervisors. Staff reported that a study would have to be made of the pros and cons of utilizing a non-nrofit group as opposed to development by the private sector. They indicated that the Council may wish to form its own non-profit group if it is determined to be advantageous. Councilman Coronado asked that staff investigate these two approaches. Councilman Rowan stated there are many funding possibilities and indicated there was no need for a non-profit group at this time. The Conncil agreed to notify Supervisor Wieder that it is unlikely the City will ask for the participation of the Affordable Development Corporation. Mayor Mullen asked staff to verify that the Commission's interest in private funding meant funding other than HUD money and requested that this point be made clear to the two senior citizen groups. CONSIDERATION OF ANNEXATION ~82-1 - CRESCENT/WALKER ISLAND: The City Manager presented a report from the Community Development Director dated June l indicating that LAFCO, at its April 28 meeting, directed the City of Cypress to initiate annexation proceedings for the unincorporated island. The report transmitted a resolution to initiate the annexation proceedings which scheduled a public hearing for July ] g. It was moved by Mayor Mullen and seconded by Councilman Coronado to adopt the Resolution by title only, title as follows: RESOLU'rION NO. 251 q A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS DECLARING THAT PROCEEDINGS I-JAVE BEEN INITIATED BY THE CITY COUNCIL OF THE CITY OF CYPRESS TO ANNEX TO SUCH CITY CERTAIN INHABITED TERRITOIPY DESCRIBED THEREIN AND DESIGNATED AS "ANNEXATION NO. 82-1 ", SETTING FORTH ITS REASONS FOR SUCH ANNEXATION AND GIVING NOTICE OF THE TIME AND PLACE THE CITY COUNCIL WILL [JEAN WRITTEN PROTESTS AGAINST SUCH ANNEXATION. Tbe motion unanimously carried by the following roi1 call vote: AYES: NOES: ABSENT: 4 COIJNCILMEMBERS: 0 COUNCILMEMBERS: 1 COUNCILMEMBER S: Coronado, Part]n, Rowan & Mullen None Lacayo City Council Minutes June 7, 1982 137 RECESS: Mayor Mullen recessed the meeting at 7:17 p.m. in order for the Council to consider Item ~3 on the agenda as the Redevelopment Agency. COUNCILMAN LACAYO ARRIVED AT 7:22 P.M. The meeting was called back to order at 7:45 p.m. with all Councilmembers present. In regard to the Redevelopment items on the agenda, staff recommended that the Council adopt a Resolution setting the joint public hearing date between the City Council and Redevelopment Agency with respect to adopting the Redevelopment Plan and Environmental Impact Report. It was moved by Mayor Mullen and seconded by Councilman Lacayo to adopt the Resolution by title only, title as follows, setting the joint public hearing for July 1Z, 1982: RESOLUTION NO. 2520 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS SETTING THE DATE OF THE JOINT PUBLIC HEARING WITH RESPECT TO THE ADOPTION OF A REDEVELOPMENT PLAN FOR THE CMC CENTER PROJECT AREA AND THE DRAFT EIR THEREFOR. The motion unanimously carried by the following roll call vote: AYES: NOES: ABSENT: 5 COUNCILMEMBERS: Coronado, Lacayo, Partin, Rowan & Mullen 0 COUNCILMEMBERS: None 0 COUNCILMEMBERS: None BUDGET WORKSHOP: The City Manager distributed reports from each department reflecting the 198]/8Z budgeted amounts, ] 98Z/83 proposed amounts and percentage differences for all budget programs. He reported that while the proposed 1982/83 operating budget is a 7°g~ increase over last year's operating budget, the total 1982/83 budget is a decrease from last year. Councilman Coronado expressed concern about using expenditure figures from January and felt staff should provide more current figures on actual expenditures. The City Manager indicated that staff's projected expenditure figures have been within Z% of the actual expenditure figures during the past several years. Councilman Lacayo stated the real fixed costs are the operating costs which account for 81% of the total budget. He suggested that the Council address what service levels it wishes to establish. He stated the remaining ]9% of the budget which covers capltal projects and outlay can be monitored on a monthly basis if the Council desired. Councilman Coronado expressed concern about the state and national fiscal situation and stated he did not want to lay-off personnel. Councilman Coronado moved that the Council authorize no increase in the 1982/83 budget over the 1981/82 budget, and that the Council approve a freeze on hiring of personnel. The motion was not seconded. The Council proceeded to review the departmental reports. Mayor Mullen requested that in the future staff provide more narrative explanation of budget items which have significant increases. COUNCILMAN COI~ONADO LEFT THE MEETING AT 8:20 P.M. Chief Lowenberg reported on the Police Department's proposed budget which represents the same service levels and a 7.8% increase over last year. He reported the department can operate with 23 officers in the field, however, at any time there is a vacancy factor of 2.5 officers. Chief Lowenberg requested an additional officer to help with the 2.5 vacancy factor and to implement the canine program. He reported that 00% of officer training program costs are reimbursable. Chief Lowenberg reported that several increases are due to personnel shifts from one program to another. The 166% increase in the Support Services Program was due to the fact that a sergeant and agent have been assigned to the program which previously included only a captain. Chief Lowenberg reported there were decreases in the Orange County Fair and Race Track Programs since it was determined that less po]ice manhours, including overtime, are required. Councilman Partin inquired about police overtime costs and felt it may be advantageous to hire additional officers instead of using overtime. Chief Lowenberg reported that officer overtime costs have been reduced 15.8°'/~ by using the non-sworn Court Liaison Officer. He reported the ] 982/83 budget proposes 7,050 overtime hours at a cost of $137,000. He indicated that overtime is necessary since all officers have court time. Councilman Lacayo requested a report on officer overtime usage. -2- 138 City Council Minutes June 7, 1982 In response to comments from Councilman Partin concerning the use of motorcycles, Chief Lowenberg reported that the department has only two Traffic Investigation Officers who are able to issue citations following traffic accidents. He indicated these positions require state mandated training, and the number of officers trained has been limited because of time constraints. Mr. Essex reported that the City experienced risk problems with the motorcycles before the City instituted its self-insurance program. Councilman Partin requested that staff prepare a report concerning the activltes of the Traffic Investigation Officers. The City Manager reported that the City had bee~i notified of the extension of its Sexual Assault/Victim Services Program grant. He requested that the Council adopt a Resolution which would authorize the Police Chief to submit the grant application and execute the grant award including any extensions or amendments thereto. It was moved by Mayor Mullen and seconded by Councilman Lacayo to add this matter to the agenda and to adopt the Resolution by title only, title as follows: RESOLUTION NO. 2521 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS APPROVING THE SUBMITTAL OF THE CYPRESS/LA PALMA SEXUAL ASSAULT/VICTIM SERVICES PROGI~AM GRANT TO THE OFFICE OF CRIMINAL JUSTICE PLANNING, STATE OF CALIFORNIA. The motion unanimously carried by the following roll call vote: AYES: NOES: ABSENT: 4 COUNCILMEMBERS: Lacavo, Partin, Rowan & Mullen 0 COUNCILMEMBERS: None 1 COUNCILMEMBERS: Coronado COUNCILMAN LACAYO LEFT THE MEETING AT 8:45 P.M. The Public Works Director reviewed his budget program report and indicated there was no proposed increase in personnel. He reported that the purpose of four new programs was to provide better record-keeping on work performed. He indicated that his total budget difference from last year was a 9% increase. Mr. Schatzeder stated that some program increases are due to personnel shifts. He responded to questions concerning the traffic safety (Z14) program, the park landscaping and maintenance (ZZ8) program and the athletic facilities maintenance (ZZg) program. Mr. Schatzeder reported that street striping at Valley View/Lincoln was proposed to be under contract since the work would be performed at night when there is ]ess traffic. He reported that the park maintenance program involves the sprinkler system, mowing and fertilizer, etc., while the athletic facilities maintenance program includes field preparation, lighting, and repair to backstops and fences. He indicated the programs are separated in order to keep track of costs and that water and electricity account for a large part of the increases. Mr. Schatzeder also reported that the budget includes a capital project to remove an additional ] 00 street trees next year. Mr. DeCarlo reviewed the Recreation & Park District budget programs and reported that two areas of increase are due to personnel shifts and salary increases. He stated no increase in personnel was proposed. He reported the budget included an expenditure of $Z$00 for a marquee as recommended by the l~ecreation Commission. Staff reported that the park landscape and maintenance program (ZZS) had been underbudgeted last year h~r $40,000 since funds had been budgeted to the Parkway Maintenance (217) program in error. This year's increase in the park landscape program was $55,000 and the parkway maintenance program had a corresponding decrease of $40,000. Mr. Schatzeder reported that the proposed Recreation budget included funds to replace the backflow devices on all irrigation systems pursuant to a new legal requirement. Mayor Mullen noted that certain programs such as park maintenance are proposed to have increased service levels compared to Proposition 13 cutbacks. He requested that staff prepare a press release explaining the Council's desire to improve maintenance levels. The City Manager stated that staff was preparing the mini-budget document for the public. Mayor Mullen reported that at a development in Irvine, the homeowners can be issued a key for a $50 fee which provides them access to recreational facilities, parks and restrooms. He suggested that this program could be implemented on a trial basis at Oak Knoll Park. -3- 139 City Council Minutes June 7, 198Z Councilman Partin inquired about use of the Senior Citizens Center (Program 318). Staff reported that in addition to the seniors building and three classrooms, there are four classrooms used by the Cerebral Palsy Association and for the District's activity classes. Staff reported there is inadequate room for these programs at the Community Center. The Council continued consideration of the budget to the June Z8 meeting. The City Manager distributed a report on the accident survey of motorcycle use. He stated there appeared to be no correlation between the Police Department's use of motorcycles and number of accidents. Councilman Rowan stated he would review the report. ADJOURNMENT: Mayor Mullen adjourned the meeting at 9:Z5 p.m. MAYOR OF THE CITY OF CYPRESS ATTEST: CITY CLERK OF THE CIT*f OF CYPRESS