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HomeMy WebLinkAboutMinutes 83-02-07MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CYPRESS CITY COUNCIL HELD February 7, 1983 The adjourned regular meeting of the Cypress City Council was called to order at 7:00 p.m. on Monday, February 7, 1983, in the Administrative Conference Room of the Cypress City Hall, $Z75 Orange Avenue, Cypress, California, Mayor Otto Lacayo presiding. PRESENT: Councilmembers Coronado, Kanel, Mullen, Partin & Lacayo ABSENT: None CONSIDERATION OF ATTENDANCE AT THE ORANGE COUNTY SPORTS HALL OF FAME LIFETIME ACHIEVEMENT AWARD BANQUET: Mr. Essex presented a report dated February 4 indicating that Mayor Lacayo had requested that the Council discuss the cost of the banquet which was $75 per person. The Council held brief discussion on 'the nature a_nd purpose of the Hall of Fame and the achievement award. Councilman Mullen stated the banquet was the appropriate occasion for the Council to present the resolution to Mrs. Vessels. The Mayor indicated that the banquet serves as a fund-raiser for promotion of the Orange County Sports Hall of Fame. It was moved by Councilman Partin and seconded by Councilman Mullen to authorize the Mayor and his wife to attend the banquet to present the resolution of commendation to Mrs. Mildred Vessels. The motion unanimously carried by the following roll call vote: AYES: NOES: ABSENT: 5 COUNCILMEMBERS: 0 COUNCILMEMBERS: 0 COUNCILMEMBERS: Coronado, Kanel, Mullen, Partin & Lacayo None None CONSIDERATION OF PROPOSED WALKER/CRESCENT ANNEXATION #83-1 TO THE CITY OF LA PALMA: Mr. Essex presented a report dated February 4 which indicated that the City of La Palma has refiled for annexation of the eight acres located at the northeast corner of Walker and Crescent. The City Council, in previous action, expressed no opposition to the annexation either by Buena Park or La Palina. LAFCO requested that comments from the City of Cypress be submitted before February 11. It was moved by Councilman Mullen, seconded by Councilman Kanel and unanimously carried that the Council request the City Manager to notify the Local Agency Formation Commission that the City of Cypress has no objection to the subject annexation. CONSIDERATION OF REQUESTS FOR NEWSPAPER ADVERTISEMENTS: Mr. Essex presented a report dated February 4 indicating that the Community Advocate and Long Beach Press Telegram had contacted the City about placing community promotional ads in their newspapers. The report described the ad costs and indicated that the Council had not budgeted funds for such ads in the current budget. Councilmembers Mullen and Lacayo stated they were not comfortable about spending City funds for this purpose. The City Council received and filed the requests for the newspaper ads. CONSIDERATION OF COUNCIL COMMITTEE ASSIGNMENT TO CITY DEPARTMENTS: Councilman Kanel described his proposal to have Councilmembers, either individually or as a two-member committee, assigned to a department of their choice in order that they may educate themselves and understand the operation of the departments. Councilman Kanel indicated that his proposal was not intended to create more work or interfere with the regular activities of staff but was to allow a Councilmember to meet with the department head and his staff during the course of their regular activities/meetings, discuss budget items or departmental problems and receive viewpoints which don't normally get expressed at Council meetings. Councilman Kanel indicated that the Councilmember assigned to a department would not have any special authority over that department. He indicated that the Councilmember could present special reports to the Council on ideas or projects which come up in the discussions with staff. Councilman Kanel felt that if there was an approved policy of the City Council, the staff members would not feel inhibited by the Councilmembers' visits. 319 February 7, 1983 City Council Minutes The C,nmcil held disrxmsion concerning the advantages/disadvantages of Councilman Kanel's pr*,posal. Councilman Mullen stated that while the proposal has merit he felt visits by a Councilmember could be a disturbance in the management of a department and a department head may be reluctant to report such a problem. Councilman Kanel stated the Conncilmember would not bare authority to give direction to the staff. He stated any pr, blems should be reported by the City Manager to the rest of the Council. Mr. Essex indicated that an individual Councilmember has the ability to obtain information [(Jr himself or to share with the rest of the Council from a particular department or to attend departmental meetings, ftc indicated that aproblem with the special approach is that all of the Councilmembers may not be provided with the same information. Mayor Laca¥o indicat{-d that his responsibility as a Councilmember was to oversee the operation of the City :~mI if thor,-~ is a problem .*to will request that it be investigated and then change the City p, licy if necessary. He felt the formation of the Council committees should have apurpose~ such as improving the City's operations. Mayor Lacayo stated the individual Councilmr~mbers currently have the ability to ask for informati{m from the various departments~ visit the departments or attend departmental meetings without needing to be on a committee. He indicated that he did not support restricting Councilmembers by assigning them to the departments but felt all Councilmembers should have equal opportunities. Councilman Pa(tin indicated that he supported the Council's ability to obtain inf{,rrnation from the various departments but he did not feel assignments or a formal policy were necessary. He stated he would not mind discussing his observations with the Council but that he would not want to prepare special reports. Councilman Mullen suggested that th*' Council think about Councilman Kanel's proposal for awhile and discuss it at the next workshop meeting. Mayor Lacayo suggested that Conncilman Kanel m~et with the City Manager to investigate the proposal further. He requested that the City Manager discuss the proposal with the department heads and get their input and then report back verbally to the Council. The Council continued this matter to the March Z1 budget workshop meeting. C_'O_NSIDE[',A__T~.O.~N O_fi_ 1~98~3/8~4_ B~UDG_ET W__O_R_K_SH~O__P_: Mr. Essex transmitted the proposed budget calendar for 1983/84 and reviewed a Combined Statement of Revenues and Expenditures, Budget vs. Actual, General and Special Revenue Funds, for the first six months of the 1982/83 fiscal year. For the first six month period, he reported that 4Z% of the GeneralFumt and 46,, of the Special P. evenue Fund were used. He(epa(ted that 60% of the capital projects budget was expended because of the payment on the new police facility; 80- 90% of the police building costs have been paid. Mr. Essex reported that the General Fund revenues will be $500,000 less than the budget projection due to the general state of the economy and the 75-80% decrease in tank farm revenue. On the positive side, the operating budget is balanced due to the City's conservative budgeting approach. Mr. Essex reported that a General Fund advance was needed to pay for the police building which will be repaid with Revenue Sharing funds. Mr. Essex stated the departments have been instructed to maintain the same operating levels for next year's budget. He reported that this is the first time in five years where revenues will not exceed total expenditures. Mr. Essex reported that in the next fiscal year the City will receive a full year of the parimutuel percentage revenue from the Race Track. Councilman Mullen asked about staff's budget assumptions for 1983-84. Mr. Essex reported that staff did not anticipate that the State would withhold additional funds from the City for State programs. Mr. Essex reported that next year's budget will show increases in franchises and the property tax. Councilman Mullen requested that staff prepare a report concerning the purchase of land adjacent to the Civic Center to include the estimated cost of each available parcel of land and staff recommendations on funding sources. Mr. Essex requested that the Council schedule a workshop meeting to discuss senior citizens housing. He reported that the City will not be receiving the $350,000 of HCD block grant funds it requested from the County; the County was recommending $100~000 as the City of Cypress' allocation. Mr. Essex reported that Section Z0Z funding will be available and the Council may wish to consider this alternative. The Cc,until decided to discuss the seniors housing workshop meeting date at the February 14 regular meeting. The Council tentatively scheduled the workshop meeting for March 7. Councilman Partin stated he wanted to determine how many Cypress residents are really interested in the proposed senior citizens housing project. He stated he questioned whether Cypress had the need for seniors housing. The Council discussed various methods of conducting a survey. Mayor Lacayo stated the poll should determine how many residents of Cypress would qualify for the seniors housing. He suggested using census data or requesting the College's assistance to conduct a sampling. Mr. Essex indicated staff would investigate developing a market analysis using census data and report back at the workshop meeting. 3£0 City Council Minutes February 7, 1983 Councilman Kanel requested the Council's input regarding the bullet train which will be discussed at the next League meeting. Councilman Mullen stated he supported the City of Tustin's resolution which calls for an EIR study of the proposal. Mayor Lacayo suggested that Councilman Kanel hear all pertinent facts relating to the bullet train and EIR proposals and then vote on behalf of the Council. Councilman Kanel requested that staff prepare a report concerning an annual parade which can be held in conjunction with the community festival. Councilman Partin distributed copies of a report which provided a cost estimate for a project to light the playing (football) field at Cypress College. He reported that the AYSO Region was interested in co-venturing the lighting project with the City whereby the AYSO, other community organizations and Cypress College could share the use of the field for nighttime sports activities. He stated Cypress College was receptive to the proposal if another agency installs the lighting. Councilman Partin estimated the cost of the project at about $70,000; he reported the AYSO was interested in an advance from the City for half the cost which AYSO could repay in a three year period. Councilman Partin reported that a dual-metering system was proposed: one meter for the City/Park District and another meter for the College. Mayor Lacayo recommended that this proposal be referred to the Recreation Commission for their review. It was moved by Councilman Partin, seconded by Councilman Mullen and unanimously carried to refer the proposal for field lighting at Cypress College to the Recreation & Community Services Commission for their investigation and possible action. ADJOURNMENT: Mayor Lacayo adjourned the meeting at 9:10 p.m. ×~ / I~FAYOR,OF/TH~g C~Y OF CYPRESS ATTEST: -3-