2019-05-13288
REGULAR MEETING
CYPRESS CITY COUNCIL
May 13, 2019
5:30 P.M.
A regular meeting of the Cypress City Council was called to order at 5:30 p.m. by Mayor
Berry in the Executive Board Room, 5275 Orange Avenue, Cypress, California.
ROLL CALL
Cypress City Council, also acting as the Ex -Officio Governing Board of Directors of the
Cypress Recreation and Park District
Mayor Stacy Berry
Mayor Pro Tem Rob Johnson
Council Member Paulo Morales (arrived at 5:31 p.m.)
Council Member Jon Peat
Council Member Mariellen Yarc
STAFF PRESENT
City Manager Peter Grant
City Attorney Anthony Taylor
Director of Finance and Administrative Services Matt Burton
Director of Community Development Doug Dancs
Director of Recreation and Community Services Cameron Harding
Police Commander Chris Revere
Assistant Director of Finance and Administrative Services Donna Mullally
City Engineer Kamran Dadbeh
Recreation Supervisor Jeff Draper
Recreation Supervisor Shelly Myers
Recreation Supervisor Jenni Worsham
Senior Administrative Analyst Jason Machado
Acting City Clerk Alisha Farnell
ORAL COMMUNICATIONS (Limited to 30 minutes — three minutes per speaker. unless
extended by the City Council)
None.
WORKSHOP SESSION
The City Manager reported the City Council would be presented with a workshop on the
Fiscal Year 2019-20 Proposed Budget.
The City Manager indicated the presentation includes a five-year General Fund forecast
and summary of revenues and expenditures. He explained that a similar forecast has
been presented to City Council with each proposed budget over the past three years.
The City Manager spoke regarding actions taken in response to projected operating
deficits in future years.
The Director of Finance and Administrative Services provided an overview of the five-
year General Fund forecast. He stated the forecast projects a surplus in FY 2019-20 and
2020-21, however projected operating deficits begin in FY 2021-22 largely due to rising
pension costs.
The Director of Finance and Administrative Services indicated major assumptions used
to create the General Fund forecast include modest economic growth, no new revenue
sources or tax increases, and no changes to staffing or service levels. He further stated
the forecast incorporates labor agreements, the latest PERS actuarial, non -personnel
expenditures growth of 2 percent to 2.5 percent annually, and fully funded insurance and
equipment replacement funds. He stated the forecast includes continued transfers of
$1.8 million for Capital Improvement Projects (CIP) and that a 25 percent contingency
would be maintained.
289
CITY COUNCIL MINUTES MAY 13, 2019
Mayor Pro Tem Johnson asked if the pending fee study was incorporated into the
forecast.
The Director of Finance and Administrative Services responded no.
The City Manager indicated the budget remains consistent with past years, with the
exception of four fewer full-time positions. He stated the budget maintains current service
levels and reserves, and the proposed budget incorporates the City Council adopted fiscal
strategies and Strategic Plan objectives.
The City Manager spoke of economic trends that impact the budget including home
appreciation, SB1 Gas Tax revenues, pension cost increases, and sales tax stagnation.
The Director of Finance and Administrative Services stated the budget includes
approximately $40.3 million in revenue and $40.7 in expenditures. He indicated that while
expenditures exceed revenues due to the use of accumulated reserves for capital
projects, the budget is balanced.
The Director of Finance and Administrative Services indicated General Fund revenues
are approximately $31.6 million with an overwhelming majority coming from sales tax and
property tax.
Council Member Peat asked if any revenue from the 13 -acre site was included in the
budget.
The Director of Finance and Administrative Services responded no.
The Director of Finance and Administrative Services reviewed the General Fund
expenditures and stated the Police Department accounts for approximately 61 percent.
He further detailed expenditures by type, stating that salaries and non -pension benefits
account for 58 percent.
The Director of Finance and Administrative Services indicated Capital Outlay totals
$345,800 and includes equipment, technology replacements, and technology
investments such as the development of a City mobile app.
The City Manager stated the proposed budget includes Decision Packages which had
been implemented in the FY 2018-19 budget process.
The Director of Finance and Administrative Services provided an overview of the five
Personnel Decision Packages that include City Planner, Traffic Engineer, Water Quality
Management, Office Assistant (CRPD), and Facility Attendants (CRPD).
The City Manager provided an overview of other decision packages including code
enforcement supplement, regional homelessness, police officer recruitment, and
allocation of infrastructure reserve interest.
The City Manager discussed staffing levels and indicated there has been a 25 percent
decrease over the last 11 years.
The Director of Finance and Administrative Services discussed sales tax revenue trends
over the last 15 years.
The City Manager spoke regarding the CaIPERS pension expenditures in the proposed
budget and through Fiscal Year 2023-24.
The Director of Finance and Administrative Services provided a brief overview of the
Capital Improvement Program (CIP).
The Director of Finance and Administrative Services reviewed the Cypress Recreation
and Park District (CRPD) Budget and stated revenue is largely based on property taxes
and an earnings increase has been experienced.
2
290
CITY COUNCIL MINUTES MAY 13, 2019
The City Manager provided an overview of the Custodial Services Increases and
Independence Day Celebration Decision Packages.
The Director of Finance and Administrative Services indicated CRPD full-time staffing
levels are fairly consistent and stable. He stated the proposed CRPD budget reflects an
increase in part-time staffing based on the Decision Package to transfer funding and
responsibility for part-time facilities attendants from Community Development to
Recreation and Community Services.
The City Manager indicated the Fiscal Year 2019-20 CIP and Technology Master Plan
would be presented to the City Council for approval at its next regular meeting of May 28,
2019, and the Fiscal Year 2019-20 Budget would be presented to the City Council for
adoption at its regular meeting of June 10, 2019.
It was moved by Mayor Pro Tem Johnson and seconded by Council Member Morales, to:
1) Receive and file the FY 2019-20 Proposed Budget; and 2) Schedule City Council
consideration for adoption of the FY 2019-20 Budget on June 10, 2019; and 3) Publish a
notice stating the public may comment on the adoption of the Budget at the meeting of
June 10, 2019.
The motion was unanimously carried by the following roll call vote:
AYES: 5 COUNCIL MEMBERS: Morales, Peat, Yarc, Johnson and Berry
NOES: 0 COUNCIL MEMBERS: None
ABSENT: 0 COUNCIL MEMBERS: None
CLOSED SESSION
The City Attorney reported that the City Council would be meeting in Closed Session
regarding Conference with Labor Negotiator, pursuant to Government Code Section
54957.6, Agency Negotiators: City Manager and Director of Finance and Administrative
Services, Employee Groups:
• Executive Management
• Mid -Management
• Confidential
• Cypress Police Officers' Association
The City Attorney reported that the City Council would be meeting in Closed Session
regarding Public Employee Performance Evaluation, pursuant to Government Code
Section 54957, Title: City Attorney.
At 6:28 p.m., the Mayor recessed the meeting.
RECONVENE
The 7:00 p.m. session of the City Council meeting was called to order at 7:02 p.m. by
Mayor Berry.
ROLL CALL
Cypress City Council, also acting as the Ex -Officio Governing Board of Directors of the
Cypress Recreation and Park District
Mayor Stacy Berry
Mayor Pro Tem Rob Johnson
Council Member Paulo Morales
Council Member Jon Peat
Council Member Mariellen Yarc
STAFF PRESENT
City Manager Peter Grant
City Attorney Anthony Taylor
CITY COUNCIL MINUTES MAY 13, 2019 291
Director of Finance and Administrative Services Matt Burton
Director of Community Development Doug Dancs
Director of Recreation and Community Services Cameron Harding
Police Commander Chris Revere
City Planner Doug Hawkins
City Planner Amy Stonich
City Engineer Kamran Dadbeh
Recreation Supervisor Jeff Draper
Public Works Superintendent Kirk Streets
Management Analyst Kirsten Graham
Senior Administrative Analyst Jason Machado
Acting City Clerk Alisha Farnell
PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Council Member Peat.
INVOCATION The invocation was given by Pastor Sam Kim, Lord's Light Community
Church.
REPORT OF WORKSHOP AGENDA/CLOSED SESSION
Mayor Berry asked for the report of the Workshop Session Agenda items discussed
earlier in the evening.
The City Attorney reported that the City Council met in Workshop Session regarding the
Fiscal Year 2019-20 Proposed Budget and consideration for approval would be at its
regular meeting of June 10, 2019.
Mayor Berry asked for the report of the Closed Session Agenda items discussed earlier
in the evening.
The City Attorney reported that the City Council met in Closed Session regarding
Conference with Labor Negotiator, pursuant to Government Code Section 54957.6,
Agency Negotiators: City Manager and Director of Finance and Administrative Services,
Employee Groups: Executive Management, Mid -Management, Confidential, Cypress
Police Officers' Association. He stated that no reportable action was taken.
The City Attorney reported that the City Council met in Closed Session regarding Public
Employee Performance Evaluation, pursuant to Government Code Section 54957, Title:
City Attorney. He stated that no reportable action was taken.
No other action was taken in Closed Session, nor was any solicited.
PRESENTATIONS
Mayor Berry and Council Members presented a Proclamation to Amy Chi, Western Youth
Services, in recognition of "Mental Health Month."
Mayor Berry and Council Members presented Certificates of Special Recognition to GES,
Hyatt House, Yamaha, and Cypress Land Company in recognition of their recycling
programs.
The Director of Community Development introduced City Planner Amy Stonich.
Mayor Berry and Council Members presented a Proclamation to the Director of
Community Development and his staff in recognition of "National Public Works Week."
ORAL COMMUNICATIONS (Limited to 30 minutes — three minutes per speaker, unless
extended by the City Council)
Mayor Berry asked anyone who wished to speak on any topic not included on the meeting
Agenda to come forward.
Pat O'Toole, Cypress, spoke regarding the West Orange County CERT Academy.
4
CITY COUNCIL MINUTES MAY 13, 2019 292
PUBLIC HEARINGS
Public comments — five minutes per speaker, unless extended by the City Council.
Council Members should disclose communications with anyone relevant to a Public
Hearing item.
Item No. 1: Approve an Office Addition — Amendment to Conditional Use Permit
No. 92-15
The Planning Manager provided background information on this item.
The public hearing was opened.
The applicant, David Chun, Chun Studio, stated he agreed to the conditions of approval.
The public hearing was closed.
It was moved by Mayor Pro Tem Johnson and seconded by Council Member Peat, to
approve the Amendment to Conditional Use Permit No. 92-15, subject to the attached
conditions.
The motion was unanimously carried by the following roll call vote:
AYES: 5 COUNCIL MEMBERS: Morales, Peat, Yarc, Johnson and Berry
NOES: 0 COUNCIL MEMBERS: None
ABSENT: 0 COUNCIL MEMBERS: None
Resolution No. 6728
A Resolution of the City Council of the City of Cypress Approving
Amendment to Conditional Use Permit No. 92-15 - With Conditions
Item No. 2: Approve a Subdivision at the Northeast Corner of Katella Avenue and
Enterprise Drive - Vesting Tentative Parcel Map No. 2017-180
The City Planner provided background information on this item.
Council Member Yarc asked if the two retail commercial buildings would be on the
separate lot.
The City Planner responded in the affirmative, and clarified the retail commercial buildings
would be on Lot 1 and the assisted living/memory care buildings would be on Lot 2.
Council Member Yarc asked what would be housed in the retail commercial buildings.
The Planner Manager responded the buildings are currently being marketed.
Council Member Yarc asked if the Tots are separate for the benefit of being sold.
The Planning Manager responded in the affirmative.
Council Member Yarc asked if either retail commercial building would house fine dining.
The Planning Manager responded he is unsure.
Mayor Pro Tem Johnson asked if the City would lose authority with the project.
The Planning Manager responded no, and clarified it is a subdivision of the property.
Council Member Peat asked if one lot would be unused should the other be sold.
The Planning Manager responded both assisted living facilities and the parking lot would
be developed. He stated the actual buildings would not be developed until tenants are
secured and there would be temporary landscaping.
5
293
CITY COUNCIL MINUTES MAY 13, 2019
The public hearing was opened.
The applicant, Andy Loos, SRM Development, stated he agreed to the conditions of
approval.
Council Member Morales asked about potential tenants.
Mr. Loos stated there may be food use.
Council Member Yarc asked if the purpose of the parcel subdivision is to sell the lots.
Mr. Loos responded no, and spoke regarding vacant building financing concerns.
Council Member Yarc asked if there are plans for a tenant in Lot 1.
Mr. Loos responded no, and spoke regarding his development experience.
The public hearing was closed.
Council Member Yarc spoke in opposition to the project and indicated she would not vote
in favor of this item.
Mayor Berry spoke regarding the need for commercial retail restaurants on Katella
Avenue.
It was moved by Council Member Peat and seconded by Mayor Pro Tem Johnson, to
adopt a resolution approving Vesting Tentative Parcel Map No. 2017-180.
The motion was carried by the following roll call vote:
AYES: 3 COUNCIL MEMBERS: Morales, Peat, and Johnson
NOES: 2 COUNCIL MEMBERS: Yarc and Berry
ABSENT: 0 COUNCIL MEMBERS: None
Resolution No. 6729
A Resolution of the City Council of the City of Cypress, California, Approving
Vesting Tentative Parcel Map No. 2017-180 Subject to Conditions
CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a
Council Member requests separate action on a specific item.
Council Member Morales stated that Agenda Item No. 9, the Warrant Register, includes
warrant no. 49953 for $533.75 for a reimbursement he receives as a retired employee of
the City of Cypress. He indicated that in voting for any motion to approve the Warrant
Register, he would not be voting on warrant no. 49953 for the reason disclosed.
It was moved by Mayor Pro Tem Johnson and seconded by Council Member Peat, to
approve Consent Calendar Items No. 1 through 9.
The motion was unanimously carried by the following roll call vote:
AYES: 5 COUNCIL MEMBERS: Morales, Peat, Yarc, Johnson and Berry
NOES: 0 COUNCIL MEMBERS: None
ABSENT: 0 COUNCIL MEMBERS: None
Item No. 3: Approve Minutes — Meetings of April 22 and May 2, 2019
Recommendation: Approve as submitted.
Item No. 4: Introduce and/or Adopt All Ordinances and Resolutions Presented for
Consideration by Title Only and to Waive Further Reading
6
294
CITY COUNCIL MINUTES MAY 13, 2019
Item No. 5: Proclaim the Week of May 2019 as "Mental Health Month"
Recommendation: Proclaim the month of May 2019 as "Mental Health Month."
Item No. 6: Proclaim the Week of May 19-25, 2019 as "National Public Works
Week"
Recommendation: Proclaim the week of May 19-25, 2019 as "National Public Works
Week."
Item No. 7: Approve Plans and Specifications and Award Contracts for the Senior
Center Roof Repairs, Project 203
Recommendation:
1. Approve plans and specifications for the Senior Center Roof Repairs, Project 203; and
2. Award a contract to Bishop, Inc., Orange, CA, for $169,257, and authorize a
contingency of $26,000.
Item No. 8: Approve Recreation Class Specifications and Pay Ranges
Recommendation:
1. Adopt a resolution establishing the Class Specification for Recreation and Community
Services Manager and amending Resolution No. 6721 establishing pay ranges for
Mid -Management positions; and
2. Adopt a resolution revising the Class Specification for Recreation Specialist,
establishing the Class Specifications for Part -Time Recreation Specialist and
Recreation Facilities Attendant, and amending Resolution No. 6716 establishing
hourly ranges for Temporary Part -Time and Seasonal Positions.
Resolution No. 6730
A Resolution of the City Council of the City of Cypress, and Acting as Ex -Officio
Board of Directors of the Cypress Recreation and Park District, Amending
Resolution No. 6721 to Establish the Classification of Recreation and
Community Services Manager to the Mid -Management Pay and Benefits Plan
Resolution No. 6731
A Resolution of the City Council of the City of Cypress, and Acting as Ex -Officio
Board of Directors of the Cypress Recreation and Park District, Revising the Class
Specification of Recreation Specialist, Establishing the Classification of
Part -Time Recreation Specialist and Recreation Facilities Attendant, and
Amending Resolution No. 6716 Establishing Hourly Pay Ranges for
Temporary Part -Time and Seasonal Positions
Item No. 9: Approve Register of Warrants, Transfers, and Wires Issued for the
Period of April 13, 2019 through April 26, 2019
Recommendation: Approve the attached payment register summarized below for the
period of April 13, 2019 through April 26, 2019:
• Electronic Funds Transfers 5788 through 5893
• Warrants 49863 through 50020
• Payroll Transfers W1389
NEW BUSINESS
Item No. 10: Approve the Fourth Amendment to the City Manager Employment
Agreement
7
CITY COUNCIL MINUTES MAY 13, 2019
The City Manager left the Council Chambers.
The City Attorney provided background information on this item.
Council Member Yarc indicated she would be voting no on this item.
Mayor Berry spoke in opposition to this item.
It was moved by Mayor Pro Tem Johnson and seconded by Council Member Morales, to
approve the Fourth Amendment to the City Manager Employment Agreement.
The motion was carried by the following roll call vote:
AYES: 3 COUNCIL MEMBERS: Morales, Peat, and Johnson
NOES: 2 COUNCIL MEMBERS: Yarc and Berry
ABSENT: 0 COUNCIL MEMBERS: None
The City Manager returned to the Council Chambers.
Item No. 11: Non -Profit Grant Awards for Fiscal Year 2019-20 and 2020-21
Mayor Berry disclosed that she is on the Board of Directors for the Woman's Club of
Cypress, Soroptimist International Cypress, and Cypress Children's Advocacy Council.
The Recreation Supervisor provided background information on this item.
Mayor Berry asked about new non-profit organizations.
The Recreation Supervisor responded new non-profit organizations include American
Legion Post 295 with a request for waiver of Temporary Use Permit (TUP) fees and
Alzheimer's Orange County with a request for once per month meeting space.
It was moved by Council Member Peat and seconded by Council Member Morales, to
approve $1,040,663 of grant funding to 21 Cypress non-profit organizations for Fiscal
Years 2019-20 and 2020-21.
The motion was unanimously carried by the following roll call vote:
AYES: 5 COUNCIL MEMBERS: Morales, Peat, Yarc, Johnson and Berry
NOES: 0 COUNCIL MEMBERS: None
ABSENT: 0 COUNCIL MEMBERS: None
ORAL COMMUNICATIONS (Five minutes per speaker, unless extended by the City
Council)
None.
COUNCIL MEMBER REPORTS AND REMARKS
Mayor Berry requested reports from the Council Members on their respective committee
assignments.
Council Member Morales:
Attended an O.C. Eagle Scout Recognition. Attended the retirement celebration for City
Clerk Denise Basham. Attended Tip -A -Cop at Red Robin. Participated in the City
Commission interviews. Participated in the Cypress Chamber of Commerce Golf
Tournament. Attended the O.C. Scout -A -Rama.
Council Member Peat:
Attended the retirement celebration for City Clerk Denise Basham. Attended Tip -A -Cop
at Red Robin. Worked with the Boys and Girls Club of Cypress on securing playground
equipment with their Kaboom grant. Participated in the City Commission interviews.
8
CITY COUNCIL MINUTES MAY 13, 2019
Attended the Cypress School District Chorale and Band Concert on the Civic Center
Green.
Council Member Yarc:
Attended a Coyote Management Plan meeting at the Cypress Community Center.
Attended an O.C. Sanitation District Board meeting. Attended the retirement celebration
for City Clerk Denise Basham. Attended an Orange District Woman's Club Convention.
Attended the Cypress Village Homeowner's Association Emergency Preparedness.
Attended a Woman's Club of Cypress General Membership meeting. Toured the O.C.
Sanitation District plants. Attended the Grand Opening of the Boys and Girls Club of
Cypress Bandai Teen Center. Participated in the City Commission interviews.
Mayor Pro Tem Johnson:
Attended the H2GO Car Wash Grand Reopening. Emceed the Rising Stars and Juried
Arts Awards. Attended the retirement celebration for City Clerk Denise Basham.
Attended an O.C. Fire Authority Board meeting. Attended the Donate Life Run/Walk at
California State University Fullerton. Participated in the City Commission interviews.
Thanked the VIP's for conducting a home check while he was on vacation. Spoke
regarding the waste hauler franchise contract.
Mayor Berry:
Attended the H2GO Car Wash Grand Reopening. Attended the Rising Stars and Juried
Arts Awards. Attended the Cypress College Holocaust Day of Remembrance event.
Attended an OCCOG Board meeting. Attended the retirement celebration for City Clerk
Denise Basham. Attended Tip -A -Cop at Red Robin. Attended the La Palma State of the
City. Attended the Donate Life Run/Walk at California State University Fullerton.
Attended a Cypress Library program hosted by Girl Scouts Troop 4134. Attended the
Cypress Art League Juried Arts Awards and Show. Attended a Mayor's Prayer Breakfast
planning meeting and announced event would be held on Thursday, October 17, 2019.
Served as Installation Officer for the Woman's Club of Cypress Board. Attended a SCAG
General Assembly and Regional Council meeting in Palm Desert. Attended a Woman's
Conference Planning meeting and announced event would be held Wednesday, October
9, 2019, at the Cypress Community Center. With the Woman's Club of Cypress, served
dinner and played bingo at the Long Beach Veterans Administration Hospital.
Participated in the City Commission interviews. Attended the Soroptimist of Cypress
Scholarship reception. Attended mandatory Sexual Harassment training at the O.C.
Sanitation District. Attended the Grand Opening of the Boys and Girls Club of Cypress
Bandai Teen Center.
CITY MANAGER REMARKS
The City Manager announced: 1) National Police Week, May 12-18, 2019; 2) The Police
Department Open House, Saturday, May 18, 2019; and 3) The Police Department
Appreciation Luncheon, Tuesday, May 21, 2019.
ADJOURNMENT
Mayor Berry adjourned the meeting in memory of San Clemente Mayor Steven Swartz at
8:01 p.m. to an adjourned Regular Meeting, to be held on Tuesday, May 28, 2019,
beginning at 5:30 p.m. in the Executive Board Room.
ATTEST:
MAYOR OF HE CITYF CYPRESS
ACTIN CLERK OF TIDE CITY OF CYPRESS
9