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2019-05-28REGULAR MEETING CYPRESS CITY COUNCIL May 28, 2019 5:30 P.M. A regular meeting of the Cypress City Council was called to order at 5:30 p.m. by Mayor Berry in the Executive Board Room, 5275 Orange Avenue, Cypress, California. ROLL CALL Cypress City Council, also acting as the Ex -Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Stacy Berry Mayor Pro Tem Rob Johnson Council Member Paulo Morales Council Member Jon Peat Council Member Mariellen Yarc STAFF PRESENT City Manager Peter Grant City Attorney Anthony Taylor Director of Finance and Administrative Services Matt Burton Chief of Police Rodney Cox Director of Community Development Doug Dancs Director of Recreation and Community Services Cameron Harding Assistant Director of Finance and Administrative Services Donna Mullally City Engineer Kamran Dadbeh Assistant City Engineer Nick Mangkalakiri Public Works Superintendent Kirk Streets Senior Management Analyst Jason Machado Management Analyst Kirsten Graham Acting City Clerk Alisha Farnell ORAL COMMUNICATIONS (Limited to 30 minutes — three minutes per speaker, unless extended by the City Council) None. WORKSHOP SESSION The City Manager reported that the City Council would be meeting in Workshop Session regarding the Seven -Year Capital Improvement Program. The Director of Community Development provided a presentation regarding the Seven - Year Capital Improvement Program (CIP) with a total of 46 projects over seven years at investments of approximately $11.6 million in the first year and approximately $71.6 million over the seven-year period. He stated the projects are cost estimates that could fluctuate based on potential rising costs. Council Member Peat asked if the CIP budget includes the Technology Master Plan. The City Manager responded no, and clarified the Technology Master Plan is separate. The Assistant City Engineer stated approximately $2 million is budgeted for street projects that include the pave or seal of 46 lane miles of pavement. He indicated Cypress is consistently rated among the top cities in Orange County for its pavement condition. The Assistant City Engineer discussed parkway projects and stated the Valley View Median Restoration was completed this year. He indicated the CIP includes funds for the Lincoln Avenue Median Restoration to include the span of Lincoln Avenue from Bloomfield Street to the eastern City limits bordering Buena Park. He indicated the budget also includes routine concrete improvements and the tree planting program. 298 CITY COUNCIL MINUTES MAY 28, 2019 The Assistant City Engineer stated $625,000 is budgeted for sewer projects that include various sewer relining and system evaluations required by the State. He stated the entire system requires evaluation every five years and 20 percent done each year, and this would be year two of a five-year project. The Assistant City Engineer indicated FY 2018-19 traffic signal projects included left turn signal modifications at Orangewood Avenue and Holder Street. He stated projects over the next seven years amount to approximately $2.5 million, with $410,000 budgeted in FY 2019-20 for replacement of street name signs and street lights at intersections, Traffic Signal Backup System upgrade, and upgrade traffic cameras throughout the City. Council Member Yarc asked about the traffic cameras. The Director of Community Development responded traffic cameras are monitor cameras not used for active enforcement of the Motor Vehicle Code. The City Manager stated traffic camera feed monitor is not recorded. The Assistant City Engineer stated no storm drain projects are planned in FY 2019-20, however a $1.2 million shelf -ready project is planned for FY 2021-22 on Janice Lynn Street, Ethel Street, and Gregory Street. The Director of Community Development indicated Department of Justice funding would be used towards the Seismic Retrofit and Police Department Modernization, with plans and specifications forthcoming. The Director of Community Development discussed the upcoming City Facility Energy Study and the potential use of solar panels. Council Member Peat asked if the City could purchase the solar panels. The Director of Community Development responded the City could not take advantage of the solar panel tax credit. Mayor Berry asked if the City would pay for the solar panels. The Director of Community Development responded no, and clarified the third party vendor would be paid for the power. Mayor Berry asked if solar panels could be considered for the Cypress Community Center and Senior Citizens Center. The Director of Community Development responded costs increase as the number of solar panels increases, and other alternate energy sources would be considered. Mayor Pro Tem Johnson asked if solar panels on additional City facilities would enhance the discounted amount. The Director of Community Development replied that could be considered. The City Manager clarified the 30 percent tax credit remains the same regardless of the investment. Council Member Peat asked if the solar panel contract would create a lien on City property. The Director of Community Development responded it would be based upon the contract, and the City would own the solar panels at the end of the term. The City Attorney stated there could not be a lien on public property and would have to be negotiated separately. Council Member Morales asked if the City would be paid for energy it produces. The Director of Community Development stated there is a potential to sell energy back and specifics would be worked out in the contract. CITY COUNCIL MINUTES MAY 28, 2019 The Director of Community Development spoke regarding recreation and parks projects and stated the LARC Sports Park Design would be completed before the end of the next fiscal year. He stated there would be seven rubberized playground surfaces, various park enhancements, and Civic Center Green tree replacements. Council Member Morales asked how tree removals are determined. The Director of Community Development stated trees are closely monitored and large box trees would be planted. The City Manager stated large box trees are necessary at the Civic Center Green due to the Concerts -on -the -Green. The Director of Community Development stated the Arnold/Cypress Park reconfiguration is planned three years out. The Director of Community Development encouraged City Council input and indicated the final CIP would be presented to the City Council at its next regular meeting. The City Manager spoke regarding City Council recommendations and potential future cost increases. Council Member Peat asked about the status of the Oak Knoll Park restroom refurbishment. The Director of Community Development responded the prefabrication buildings are expected to be installed this summer. The City Manager clarified the project anticipated completion date is December 31, 2019. Mayor Pro Tem Johnson asked about Arnold/Cypress Park renovations. The City Manager indicated potential grant funding for LARC Park or Arnold/Cypress Park would be discussed at the 7:00 p.m. City Council session. CLOSED SESSION The City Attorney reported that the City Council would be meeting in Closed Session regarding Conference with Labor Negotiator, pursuant to Government Code Section 54957.6, Agency Negotiators: City Manager and Director of Finance and Administrative Services, Employee Groups: • Executive Management • Mid -Management • Confidential • Cypress Police Officers' Association • Cypress Employees' Association • Cypress Maintenance Employees' Association The City Attorney reported that the City Council would be meeting in Closed Session regarding Conference with Legal Counsel — Significant Exposure to Litigation, pursuant to Government Code Section 54956.9(d)(2), Number of Cases: One Potential Case. At 5:48 p.m., the Mayor recessed the meeting. RECONVENE The 7:00 p.m. session of the City Council meeting was called to order at 7:00 p.m. by Mayor Berry. ROLL CALL Cypress City Council, also acting as the Ex -Officio Governing Board of Directors of the Cypress Recreation and Park District 3 CITY COUNCIL MINUTES MAY 28, 2019 Mayor Stacy Berry Mayor Pro Tem Rob Johnson Council Member Paulo Morales Council Member Jon Peat Council Member Marielien Yarc STAFF PRESENT City Manager Peter Grant City Attorney Anthony Taylor Director of Finance and Administrative Services Matt Burton Director of Community Development Doug Dancs Director of Recreation and Community Services Cameron Harding Police Commander Chris Revere City Engineer Kamran Dadbeh Senior Management Analyst Jason Machado Public Works Superintendent Kirk Streets Information Technology Manager Adrian Smith Human Resources Administrator Regina Nguyen Management Analyst Kirsten Graham Acting City Clerk Alisha Farnell PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Council Member Yarc. INVOCATION The invocation was given by Pastor Ray Huab, Cottonwood Church. REPORT OF WORKSHOP AGENDA/CLOSED SESSION Mayor Berry asked for the report of the Closed Session Agenda items discussed earlier in the evening. The City Attorney reported that the City Council met in Workshop Session regarding the Capital Improvement Program. He stated that The City Attorney reported that the City Council met in Closed Session regarding Conference with Labor Negotiator, pursuant to Government Code Section 54957.6, Agency Negotiators: City Manager and Director of Finance and Administrative Services, Employee Groups: Executive Management, Mid -Management, Confidential, Cypress Police Officers' Association, Cypress Employees' Association, and Cypress Maintenance Employees' Association. He stated that no reportable action was taken. The City Attorney reported that the City Council met in Closed Session regarding Conference with Legal Counsel — Significant Exposure to Litigation, pursuant to Government Code Section 54956.9(d)(2), Number of Cases: One Potential Case. He stated that no reportable action was taken. No other action was taken in Closed Session, nor was any solicited. PRESENTATIONS Mayor Berry and Council Members presented a Proclamation to O.C. Fire Authority Division Chief Shane Sherwood in recognition of "Drowning Prevention Awareness." Mayor Berry and Council Members recognized Cypress Police Explorer Brittany Rosete. ORAL COMMUNICATIONS (Limited to 30 minutes — three minutes per speaker, unless extended by the City Council) Mayor Berry asked anyone who wished to speak on any topic not included on the meeting Agenda to come forward. Shelley Henderson, O.C. Breeze, spoke regarding upcoming events. 4 301 CITY COUNCIL MINUTES MAY 28, 2019 Orlando Gutierrez, Los Alamitos Race Course Director of Marketing, spoke regarding Salute to First Responders. CONSENT CALENDAR All matters listed on the Consent Calendar are to be approved with one motion unless a Council Member requests separate action on a specific item. It was moved by Mayor Pro Tem Johnson and seconded by Council Member Morales, to approve Consent Calendar Items No. 1 through 12. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Morales, Peat, Yarc, Johnson and Berry NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None Item No. 1: Approve Minutes — Meeting of May 13, 2019 Recommendation: Approve as submitted. Item No. 2: Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading Item No. 3: Proclaim Participation in the "Drowning Prevention Awareness" Campaign Recommendation: Proclaim the City's participation in the "Drowning Prevention Awareness" campaign. Item No. 4: Accept Traffic Signal Installation at Valley View Street and Cypress High School, Project 190 Recommendation: Accept the Traffic Signal Installation at Valley View Street and Cypress High School, Project 190, in the amount of $179,409 and approve the final payment of $8,970.45 to Macadee Electrical Construction Inc. Item No. 5: Appropriate $30,000 California Public Safety Realignment Act Grant Recommendation: 1. Appropriate $30,000 of California Public Safety Realignment Act Grant funds in the General Fund Grants Program; and 2. Increase estimated revenues by $30,000 in the General Fund Grants Program. Item No. 6: Approve the City Engineer's Report and Renew Cypress Corporate Center Landscape Maintenance District No. 1 (Stanton Channel Berm) Recommendation: 1. Approve the City Engineer's Report for the Cypress Corporate Center Landscape Maintenance District No. 1 for Fiscal Year 2019-20; and 2. Adopt the Resolution declaring the City Council's intention to order the renewal of Cypress Corporate Center Landscape Maintenance District No. 1 for maintenance of the landscape and irrigation system located at the berm on the north side of the Stanton Channel and establishing a public hearing for June 24, 2019. Resolution No. 6732 A Resolution of the City Council of the City of Cypress, California, Declaring Its Intention to Order the Renewal of Cypress Corporate Center Landscape Maintenance District No. 1 for Fiscal Year 2019-20, Pursuant to the Landscaping and Lighting Act of 1972, and Fixing a Time and Place for Hearing Objections Thereto 5 302 CITY COUNCIL MINUTES MAY 28, 2019 Item No. 7: Approve an Agreement with Management Partners for the Police Department Staffing and Services Study Recommendation: 1. Approve an Agreement with Management Partners for the Police Department Staffing and Services Study for an amount not to exceed $45,300; and 2. Authorize a $45,300 appropriation transfer in the Police department's General Fund budget from personnel to supplies and services. Item No. 8: Excuse Absences of Commissioners Blaze Bhence, Nancy Conze, Carlos Espinosa, Steve Fenoglio, Gincy Heins, and Betty Koester Recommendation: Excuse the absences of Recreation and Community Services Commissioners Nancy Conze and Carlos Espinosa, Senior Citizens Commissioners Gincy Heins and Betty Koester, and Traffic Commissioners Blaze Bhence and Steve Fenoglio. Item No. 9: Receive and File the Five -Year Technology Master Plan Recommendation: Receive and file the five-year Technology Master Plan for FY 2019- 20 through 2023-24. Item No. 10: Receive and File the Strategic Plan Six -Month Objectives Update Recommendation: Receive and file the strategic plan six-month objectives update. Item No. 11: Receive and File the Investment Report for the Month Ended April 30, 2019 Recommendation: Receive and file the attached investment report. Item No. 12: Approve Register of Warrants, Transfers, and Wires Issued for the Period of April 27, 2019 through May 10, 2019 Recommendation: Approve the attached payment register summarized below for the period of April 27, 2019 through May 10, 2019: • Electronic Funds Transfers 5894 through 6029 • Warrants 50021 through 50145 • Payroll Transfers W1390 NEW BUSINESS Item No. 13: Authorize a Proposition 68 Statewide Park Development and Community Revitalization Program Grant Application The Director of Recreation and Community Services provided background information on this item. Council Member Peat asked if the grant application could be resubmitted should it not be awarded initially. The Director of Recreation and Community Services responded in the affirmative, and clarified that a grant writing consultant could be obtained. The City Manager spoke regarding the median household income requirements and the benefits of a grant writing consultant. Mayor Pro Tem Johnson asked if the median household income is for the area near the park or the City as a whole. 303 CITY COUNCIL MINUTES MAY 28, 2019 The Director of Recreation and Community Services responded the median household income is for the area near the park within a half mile of the project site. Mayor Pro Tem Johnson asked about qualifying criteria of Arnold/Cypress Park. The City Manager indicated a park renovation would not score as high in the State evaluation as a new park. Mayor Berry spoke regarding the minimal chance for grant funding, and asked if City staff could complete the grant application instead of spending $11,000 for grant writing services. The City Manager spoke regarding Cypress Recreation and Park District budget savings and the benefits of professional grant writing services. It was moved by Council Member Peat and seconded by Council Member Morales, to 1) Receive and file an update on the Proposition 68 Statewide Park Development and Community Revitalization Program; 2) Authorize a Proposition 68 Statewide Park Development and Community Revitalization Program grant application; and 3) Approve an $11,000 transfer from the Cypress Recreation and Park District General Fund budget from personnel to supplies and services for Proposition 68 grant writing support. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Morales, Peat, Yarc, Johnson and Berry NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None Item No. 14: Receive and File an Update on Assembly Bill 392 Regarding Peace Officers and Deadly Force The Police Commander provided background information on this item. It was moved by Mayor Pro Tem Johnson and seconded by Council Member Peat, to receive and file an update on Assembly Bill 392 (Weber) regarding peace officers and deadly force. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Morales, Peat, Yarc, Johnson and Berry NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None Item No. 15: Adopt a Resolution Approving a Three -Year Memorandum of Understanding with the Cypress Police Officers' Association The Director of Finance and Administrative Services provided background information on this item. It was moved by Council Member Morales and seconded by Mayor Pro Tem Johnson, to adopt a Resolution approving a Memorandum of Understanding with the Cypress Police Officers' Association for the period July 1, 2019 through June 30, 2022. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Morales, Peat, Yarc, Johnson and Berry NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None 7 304 CITY COUNCIL MINUTES MAY 28, 2019 Resolution No. 6733 A Resolution of the City Council of the City of Cypress, and Acting as Ex -Officio Governing Board of Directors of the Cypress Recreation and Park District, Approving the Memorandum of Understanding Between the City of Cypress and the Cypress Police Officers' Association Concerning Wages, Salaries, Fringe Benefits and Conditions of Employment Item No. 16: Adopt a Resolution Establishing Salary and Benefits for Confidential Positions The Director of Finance and Administrative Services provided background information on this item. It was moved by Council Member Morales and seconded by Council Member Peat, to adopt a Resolution amending Resolution No. 6691 establishing salary and benefits for Confidential positions. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Morales, Peat, Yarc, Johnson and Berry NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None Resolution No. 6734 A Resolution of the City Council of the City of Cypress, and Acting as Ex Officio Governing Board of Directors of the Cypress Recreation and Park District Amending Resolution No. 6691 Establishing Salary Ranges and Benefits for Confidential Positions Item No. 17: Adopt Resolutions Establishing Salary and Benefits for Executive Management and Mid -Management Positions The Director of Finance and Administrative Services provided background information on this item. It was moved by Council Member Peat and seconded by Mayor Pro Tem Johnson, to: 1) Adopt a Resolution establishing salary ranges for Executive Management positions; and 2) Adopt a Resolution establishing salary ranges for Mid -Management positions. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Morales, Peat, Yarc, Johnson and Berry NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None Resolution No. 6735 A Resolution of the City Council of the City of Cypress, and Acting as Ex -Officio Governing Board of Directors of the Cypress Recreation and Park District, Amending Resolution No. 6692 Establishing Salary Ranges and Benefits for Executive Management Positions Resolution No. 6736 A Resolution of the City Council of the City of Cypress, and Acting as Ex -Officio Governing Board of Directors of the Cypress Recreation and Park District, Amending Resolution No. 6730 Establishing Salary Ranges and Benefits for Mid -Management Positions 305 CITY COUNCIL MINUTES MAY 28, 2019 ORAL COMMUNICATIONS (Five minutes per speaker, unless extended by the City Council) None. COUNCIL MEMBER REPORTS AND REMARKS Mayor Berry requested reports from the Council Members on their respective committee assignments. Council Member Yarc: Attended a City Charter Ad Hoc Subcommittee meeting. Attended the Cypress Police Department Open House. Attended the Cypress Police Foundation Appreciation Luncheon. Attended an O.C. Sanitation District Board meeting. Attended a breakfast meeting with O.C. Supervisor Michelle Steel. Attended the Memorial Day event at Cypress Forest Lawn. Mayor Pro Tem Johnson: Attended the Youth Action Committee banquet. Attended a City Charter Ad Hoc Subcommittee meeting. Attended the Cypress Police Department Open House. Attended the Cypress High School Girls Softball championship game. Attended the Cypress High School Baseball game at Dodger's Stadium. Attended the Cypress Police Foundation Appreciation Luncheon. Attended an O.C. Fire Authority Board meeting. Attended the Memorial Day event at Cypress Forest Lawn. Council Member Peat: Participated in Boys and Girls Club of Cypress telephone calls with Kaboom for a Cedar Glen Park amenities grant. Attended the Cypress Police Department Open House. Participated in the Memorial Day event at Cypress Forest Lawn. Asked about seating guidelines for the Concerts -on -the Green. Council Member Morales: Attended the Youth Action Committee banquet. Attended the O.C. Fair Tasting. Attended the Cypress Police Department Open House. Attended the St. John Bosco High School Gala. Attended the Cypress Police Foundation Appreciation Luncheon. Emceed the Memorial Day event at Cypress Forest Lawn. Mayor Berry: Attended a Boys and Girls Club of Cypress Awards Ceremony at King Elementary School. Attended the Cypress High School Senior Awards and Scholarship Night. Attended a Cypress Children's Advocacy Council meeting. Attended a Woman's Club of Cypress Board meeting. Attended an O.C. Library Advisory Board meeting. Attended a La Palma/Cerritos Branch of the American Association of University Women meeting. Attended the Cypress Police Department Open House. Attended the Cypress High School Girls Softball championship game. Attended the Cypress Police Foundation Appreciation Luncheon. Attended a Soroptimist Business meeting. Attended a Cypress Chamber of Commerce Mixer. Attended an OCCOG Board meeting. Attended a Santa River Flood Protection Agency Executive Committee meeting. Met with Alzheimer's Orange County. Participated in a Veterans Luncheon at Cottonwood Church. Attended the Memorial Day event at Cypress Forest Lawn. CITY MANAGER REMARKS The City Manager provided information regarding Concerts -on -the -Green as requested by Council Member Peat. He indicated smoking and tarps are prohibited at Concerts -on - the -Green, and lawn chairs and blankets may not be placed on the Civic Center Green prior to 2:00 p.m. on Friday prior to the Saturday concert. 9 306 CITY COUNCIL MINUTES MAY 28, 2019 The City Manager spoke regarding the fungus on the Civic Center Green and future efforts for tree replacement. He announced the first Concert -on -the -Green would be held on Saturday, June 8, and Cypress Summerfest on the Green would be held on Saturday, June 1. The City Attorney spoke regarding his recent performance evaluation. ADJOURNMENT Mayor Berry adjourned the meeting at 7:51 p.m. to an adjourned Regular Meeting, to be held on Monday, June 10, 2019, beginning at 5:30 p.m. in the Executive Board Room. MAYOR OF T,'�E CITY O CYPRESS ATTEST: TOW(lit ACTING CI CLERK OF THE CITY OF CYPRESS