2019-08-26338
REGULAR MEETING
CYPRESS CITY COUNCIL
August 26, 2019
6:30 P.M.
A regular meeting of the Cypress City Council was called to order at 6:30 p.m. by Mayor
Berry in the Executive Board Room, 5275 Orange Avenue, Cypress, California.
ROLL CALL
Cypress City Council, also acting as the Ex -Officio Governing Board of Directors of the
Cypress Recreation and Park District
Mayor Stacy Berry
Mayor Pro Tem Rob Johnson
Council Member Paulo Morales
Council Member Jon Peat
Council Member Mariellen Yarc - Absent
STAFF PRESENT
City Manager Peter Grant
City Attorney Anthony Taylor
Director of Finance and Administrative Services Matt Burton
Human Resources Administrator Regina Nguyen
ORAL COMMUNICATIONS (Limited to 30 minutes — three minutes per speaker, unless
extended by the City Council)
None.
CLOSED SESSION
The City Attorney reported that the City Council would be meeting in Closed Session
regarding Conference with Legal Counsel — Existing Litigation, pursuant to Government
Code Section 54956.9(a) & (d)(1), Helen Moore v. City of Cypress, Case No. 30-2019-
01072207, Orange County Superior Court.
The City Attorney reported that the City Council would be meeting in Closed Session
regarding Conference with Labor Negotiator, pursuant to Government Code Section
54957.6, Agency Negotiators: City Manager and Director of Finance and Administrative
Services. Employee Groups:
• Executive Management
• Mid -Management
• Confidential
• Cypress Employees' Association
• Cypress Maintenance Employees' Association
• Cypress Police Management
At 6:30 p.m., the Mayor recessed the meeting.
RECONVENE
The 7:00 p.m. session of the City Council meeting was called to order at 7:01 p.m. by
Mayor Berry.
ROLL CALL
Cypress City Council, also acting as the Ex -Officio Governing Board of Directors of the
Cypress Recreation and Park District
CITY COUNCIL MINUTES AUGUST 26, 2019 339
Mayor Stacy Berry
Mayor Pro Tem Rob Johnson
Council Member Paulo Morales
Council Member Jon Peat
Council Member Mariellen Yarc - Absent
STAFF PRESENT
City Manager Peter Grant
City Attorney Anthony Taylor
Director of Finance and Administrative Services Matt Burton
Chief of Police Rodney Cox
Director of Community Development Doug Dancs
Director of Recreation and Community Services Cameron Harding
City Engineer Kamran Dadbeh
City Planner Amy Stonich
Acting City Clerk Alisha Farnell
Maintenance Superintendent Kirk Streets
Recreation and Community Services Manager Jeff Draper
Human Resources Administrator Regina Nguyen
Senior Management Analyst Jason Machado
Recreation Supervisor Jenni Worsham
Management Analyst Kirsten Graham
PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Council Member
Morales.
INVOCATION The invocation was given by Pastor Moi Navarro, SeaCoast Grace
Church.
REPORT OF WORKSHOP AGENDA/CLOSED SESSION
Mayor Berry asked for the report of the Closed Session Agenda items discussed earlier
in the evening.
The City Attorney reported that the City Council met in Closed Session regarding
Conference with Legal Counsel — Existing Litigation, pursuant to Government Code
Section 54956.9(a) & (d)(1), Helen Moore v. City of Cypress, Case No. 30-2019-
01072207, Orange County Superior Court. He stated that no reportable action was taken.
The City Attorney reported that the City Council met in Closed Session regarding
Conference with Labor Negotiator, pursuant to Government Code Section 54957.6,
Agency Negotiators: City Manager and Director of Finance and Administrative Services.
Employee Groups: Executive Management, Mid -Management, Confidential, Cypress
Employees' Association, Cypress Maintenance Employees' Association, Cypress Police
Management. He stated that no reportable action was taken.
No other action was taken in Closed Session, nor was any solicited.
The Director of Recreation and Community Services provided a report on the Cypress
5K/10K Run.
The Cypress Community Festival Association made a presentation regarding the 2019
Community Festival.
ORAL COMMUNICATIONS (Limited to 30 minutes — three minutes per speaker, unless
extended by the City Council)
Mayor Berry asked anyone who wished to speak on any topic not included on the meeting
Agenda to come forward.
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340 CITY COUNCIL MINUTES AUGUST 26, 2019
Shelley Henderson, O.C. Breeze, spoke regarding upcoming events.
CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a
Council Member requests separate action on a specific item.
Council Member Morales stated that Agenda Item No. 11, the Warrant Register, includes
two warrants numbers 50685 and 51008 for $533.75 for reimbursement he receives as a
retired employee of the City of Cypress. He indicated that in voting for any motion to
approve the Warrant Register, he would not be voting on warrant numbers 50685 and
51008 for the reason disclosed.
It was moved by Mayor Pro Tem Johnson and seconded by Council Member Peat, to
approve Consent Calendar Items No. 1 through 11.
The motion was carried by the following roll call vote:
AYES:
4
COUNCIL MEMBERS:
Morales, Peat, Johnson and Berry
NOES:
0
COUNCIL MEMBERS:
None
ABSENT:
1
COUNCIL MEMBERS:
Yarc
Item No. 1: Approve Minutes — Meetings of July 8 and July 18, 2019
Recommendation: Approve as submitted.
Item No. 2: Introduce and/or Adopt All Ordinances and Resolutions Presented for
Consideration by Title Only and to Waive Further Reading
Item No. 3: Accept Annual Concrete Rehabilitation, Project 221
Recommendation: Accept the Annual Concrete Rehabilitation, Project 221, in the
amount of $290,520 and approve final payment of $14,526 to CJ Concrete Construction,
Inc.
Item No. 4: Accept Office of Traffic Safety DUI/Traffic Enforcement Grant
Recommendation:
1. Accept the Office of Traffic Safety DUI/Traffic Enforcement grant;
2. Appropriate $60,000 in the General Fund Grants Fund;
3. Increase estimated revenues in the General Fund Grants Fund by $60,000; and
4. Authorize the City Manager to sign grant related documents.
Item No. 5: Accept Senior Center Roof Repairs, Project 203
Recommendation: Accept Senior Center Roof Repairs, Project 203, in the amount of
$192,357 and approve final payment of $9,617.85 to Bishop, Inc.
Item No. 6: Accept Tree Planting Program, Project 227
Recommendation: Accept Tree Planting Program, Project 227, in the amount of
$111,894 and approve final payment of $5,595 to Master Landscape and Maintenance,
Inc.
Item No. 7: Adopt a Resolution Establishing Benefits for Management Positions
Recommendation: Adopt a Resolution establishing the Schedule of Benefits for
Management employees.
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CITY COUNCIL MINUTES AUGUST 26, 2019
Resolution No. 6749
A Resolution of the City Council of the City of Cypress, and Acting as Ex Officio
Governing Board of Directors of the Cypress Recreation and Park District
Amending Resolution No. 6720 Establishing Benefits for
Management Employees
Item No. 8: Adopt a Resolution Amending Hourly Pay Ranges for Temporary Part -
Time and Seasonal Employees
Recommendation: Adopt a Resolution amending hourly pay ranges for temporary part-
time and seasonal employees.
Resolution No. 6750
A Resolution of the City Council of the City of Cypress, and Acting as Ex Officio
Governing Board f Directors of the Cypress Recreation and Park District
Amending Resolution No. 6731 Establishing Hourly Pay Ranges for
Temporary Part -Time and Seasonal Positions
Item No. 9: Excuse Absences of Commissioners Blaze Bhence, Roger
Hollenbeck, Ginger Osman and Robert Sittman Jr.
Recommendation: Excuse the absences of Commissioners Blaze Bhence, Roger
Hollenbeck, Ginger Osman and Robert Sittman Jr.
Item No. 10: Receive and File Investment Reports for the Months Ended June 30,
2019 and July 31, 2019
Recommendation: Receive and file the attached investment reports.
Item No. 11: Approve Register of Warrants, Transfers, and Wires Issued for the
Period of June 24, 2019 through August 16, 2019
Recommendation: Approve the attached payment register summarized below for the
period of June 24, 2019 through August 16, 2019:
• Electronic Funds Transfers 6184 through 6629
• Warrants 50595 through 51202
• Payroll Transfers W1394 through W1397
NEW BUSINESS
Item No. 12: Award Task Order for Sewer System Management Plan Update and
Audit
The City Engineer provided background information on this item.
It was moved by Council Member Morales and seconded by Council Member Peat, to
approve a Task Order for Engineering Sewer Design Services to AKM Consulting
Engineers for $133,880 and authorize an $11,000 contingency.
The motion was carried by the following roll call vote:
AYES:
4
COUNCIL MEMBERS:
Morales, Peat, Johnson and Berry
NOES:
0
COUNCIL MEMBERS:
None
ABSENT:
1
COUNCIL MEMBERS:
Yarc
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CITY COUNCIL MINUTES AUGUST 26, 2019
Item No. 13: Approve Amendments to the Athletic Facility Allocation, Usage and
Scheduling Policy
The Recreation and Community Services Manager provided background information on
this item.
Council Member Peat asked if the Advisory Committee for the Use of Athletic Facilities
(ACUAF) groups were agreeable to the recommended changes to the policy.
The Recreation and Community Services Manager responded in the affirmative.
Council Member Peat asked how the increased revenues generated by the policy change
would be allocated for athletic facility enhancements.
The Recreation and Community Services Manager indicated that the allocation would
occur through the annual budget process and would be approved by the City Council.
Council Member Peat asked about the location of sponsorship banners to be displayed
at athletic facilities per the recommended policy changes.
The Recreation and Community Services Manager indicated that the placement would
not interfere with spectator viewing and would likely occur on the backstop area or outfield
fencing facing inward.
Mayor Pro Tem Johnson spoke in favor of the change in field blanketing practices within
the policy and thanked staff for their work on this item.
Council Member Morales asked if sponsorship related revenue would also be allocated
for athletic facility enhancements.
The Recreation and Community Services Manager responded in the affirmative.
Mayor Berry spoke in favor of the change in field blanketing practices and asked about
the process and if an online option would be available.
The Recreation and Community Services Manager responded that staff would utilize
email to correspond with the sports groups.
It was moved by Mayor Pro Tem Johnson and seconded by Council Member Peat, to
approve amendments to the Athletic Facility Allocation, Usage and Scheduling Policy.
The motion was carried by the following roll call vote:
AYES:
4
COUNCIL MEMBERS:
Morales, Peat, Johnson and Berry
NOES:
0
COUNCIL MEMBERS:
None
ABSENT:
1
COUNCIL MEMBERS:
Yarc
Item No. 14: Receive and File Strategic Plan Six -Month Objectives Update
The City Manager provided background information on this item.
It was moved by Mayor Pro Tem Johnson and seconded by Council Member Morales, to
receive and file the Strategic Plan six-month objectives update.
The motion was carried by the following roll call vote:
AYES:
4
COUNCIL MEMBERS:
Morales, Peat, Johnson and Berry
NOES:
0
COUNCIL MEMBERS:
None
ABSENT:
1
COUNCIL MEMBERS:
Yarc
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CITY COUNCIL MINUTES AUGUST 26, 2019
ORAL COMMUNICATIONS (Five minutes per speaker, unless extended by the City
Council)
None.
COUNCIL MEMBER REPORTS AND REMARKS
Mayor Berry stated that there would be no Council Member reports, in the interest of time,
due to the six-week break since the last City Council meeting. Mayor Berry further stated
that although there has been a break in City Council meetings, Council Members have
continued to attend their various committee and board meetings.
CITY MANAGER REMARKS
None.
ADJOURNMENT
Mayor Berry adjourned the meeting in memory of California Highway Patrol Officer Andre
Moye at 7:30 p.m. to an adjourned Special Meeting, to be held on Wednesday, August
28, 2019, beginning at 8:30 a.m. at the Cypress Community Center.
ATTEST:
MAYOR Of THE CITY/
,/SF CYPRESS
ACTING C4TY CLERK OF tfHE CITY OF CYPRESS
N