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Agenda 2019-08-26vwwv.cypressca.org CALL TO ORDER 6:30 P.M. Executive Board Room AGENDA REGULAR MEETING CYPRESS CITY COUNCIL August 26, 2019 6:30 P.M. Council Chambers 5275 Orange Avenue Cypress, California ROLL CALL Cypress City Council, also acting as the Ex -Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Stacy Berry Mayor Pro Tem Rob Johnson Council Member Paulo Morales Council Member Jon Peat Council Member Mariellen Yarc ORAL COMMUNICATIONS (Three minutes per speaker, unless extended by the City Council) The public may address the City Council on any matters prior to any action taken on the Agenda. Although Council Members may provide brief responses, the City Council may not discuss or take action on off -Agenda items. Speakers are requested to limit their comments to no more than three minutes each. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION Pursuant to Government Code Section 54956.9(a) & (d)(1) Helen Moore v. City of Cypress Case No. 30-2019-01072207 Orange County Superior Court August 26, 2019 1 Page 2 CONFERENCE WITH LABOR NEGOTIATOR Pursuant to Government Code Section 54957.6 Agency Negotiators: City Manager and Director of Finance and Administrative Services Employee Groups: • Executive Management • Mid -Management • Confidential • Cypress Employees' Association • Cypress Maintenance Employees' Association • Cypress Police Management RECONVENE 7:00 P.M. Council Chambers ROLL CALL Cypress City Council, also acting as the Ex -Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Stacy Berry Mayor Pro Tem Rob Johnson Council Member Paulo Morales Council Member Jon Peat Council Member Mariellen Yarc • :, INVOCATION SeaCoast Grace Church The City Council does not endorse the content of the invocation and does not endorse the invocational speaker's particular faith, belief and/or religious denomination. The City Council has an established neutral policy for selecting and scheduling invocational speakers. The City Council's policy on invocations is available from the Acting City Clerk. REPORT OF WORKSHOP AGENDA / CLOSED SESSION City Manager/City Attorney PRESENTATIONS 1. Report on Cypress 5k/10k Run - Recreation and Community Services Department 2. Report on Cypress Community Festival - Cypress Community Festival Association August 26, 2019 1 Page 3 ORAL COMMUNICATIONS (Limited to 30 minutes — three minutes per speaker, unless extended by the City Council) The public may address the City Council on any matters prior to any action taken on the Agenda. Although Council Members may provide brief responses, the City Council may not discuss or take action on items that are not on its Agenda. Speakers are requested to limit their comments to no more than three minutes. If you would like to address the City Council, please complete a Speaker's Card available at the podium or from the Acting City Clerk. The Speaker's Card assists the Mayor in ensuring that all persons wishing to address the City Council are recognized. CONSENT CALENDAR All matters listed on the Consent Calendar are to be approved with one motion unless a Council Member requests separate action on a specific item. Approve Minutes - Meetings of July 8 and July 18, 2019 Prepared by: Alisha Farnell, Acting City Clerk Recommendation: Approve as submitted. 2. Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading 3. Accept Annual Concrete Rehabilitation, Project 221 Prepared bv: Doug Dancs, Director of Community Development Recommendation: Accept the Annual Concrete Rehabilitation, Project 221, in the amount of $290,520 and approve final payment of $14,526 to CJ Concrete Construction, Inc. 4. Accept Office of Traffic Safety DUI / Traffic Enforcement Grant Prepared by: Rod Cox, Chief of Police Recommendation: 1. Accept the Office of Traffic Safety DUI / Traffic Enforcement grant; 2. Appropriate $60,000 in the General Fund Grants Fund; 3. Increase estimated revenues in the General Fund Grants Fund by $60,000; and 4. Authorize the City Manager to sign grant related documents. August 26, 2019 1 Page 4 5. Accept Senior Center Roof Repairs, Project 203 Prepared by: Doug Dancs, Director of Community Development Recommendation: Accept Senior Center Roof Repairs, Project 203, in the amount of $192,357 and approve final payment of $9,617.85 to Bishop, Inc. 6. Accept Tree Planting Program, Project 227 Prepared bv: Doug Dancs, Director of Community Development Recommendation: Accept Tree Planting Program, Project 227, in the amount of $111,894 and approve final payment of $5,595 to Master Landscape and Maintenance, Inc. 7. Adopt a Resolution Establishing Benefits for Management Positions Prepared by7 Matt Burton, Director of Finance and Administrative Services Recommendation: Adopt a Resolution Establishing the Schedule of Benefits for Management Employees. 8. Adopt a Resolution Amending Hourly Pay Ranges for Temporary Part -Time and Seasonal Employees Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Adopt a Resolution amending hourly pay ranges for temporary part-time and seasonal employees. 9. Excuse Absences of Commissioners Blaze Bhence, Roger Hollenbeck, Ginger Osman and Robert Sittman Jr. Prepared bv: Alisha Farnell, Acting City Clerk Recommendation: Excuse the absences of Commissioners Blaze Bhence, Roger Hollenbeck, Ginger Osman and Robert Sittman Jr. 10. Receive and File Investment Reports for the Months Ended June 30, 2019 and July 31, 2019 Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Receive and file the attached investment reports. August 26, 2019 1 Page 5 11. Approve Register of Warrants, Transfers, and Wires Issued for the Period of June 24, 2019 through August 16, 2019 Prepared bv: Matt Burton, Director of Finance and Administrative Services Recommendation: Approve the attached payment register summarized below for the period of June 24, 2019 through August, 16, 2019: • Electronic Funds Transfers 6184 through 6629 • Warrants 50595 through 51202 • Payroll Transfers W1394 through W1397 12. Award Task Order for Sewer System Management Plan Update and Audit Prepared bT Doug Dancs, Director of Community Development Recommendation: Approve a Task Order for Engineering Sewer Design Services to AKM Consulting Engineers for $133,880 and authorize an $11,000 contingency. 13. Approve Amendments to the Athletic Facility Allocation, Usage and Scheduling Policy Prepared by: Cameron Harding, Director of Recreation and Community Services Recommendation: Approve amendments to the Athletic Facility Allocation, Usage and Scheduling Policy. 14. Receive and File Strategic Plan Six -Month Objectives Update Prepared by; Peter Grant, City Manager Recommendation: Receive and file the Strategic Plan six-month objectives update. ORAL COMMUNICATIONS (Five minutes per speaker, unless extended by the City Council) The public may address the City Council on any matters prior to any action taken on the Agenda. Although Council Members may provide brief responses, the City Council may not discuss or take action on items that are not on its Agenda. Speakers are requested to limit their comments to no more than five minutes. If you would like to address the City Council, please complete a Speaker's Card available at the podium or from the Acting City Clerk. The Speaker's Card assists the Mayor in ensuring that all persons wishing to address the City Council are recognized. CITY MANAGER REMARKS August 26, 2019 1 Page 6 ADJOURNMENT - IN MEMORY OF CALIFORNIA HIGHWAY PATROL OFFICER ANDRE MOYE The next meeting will be an adjourned Special Meeting, to be held on Wednesday, August 28, 2019, beginning at 8:30 a.m. at the Cypress Community Center. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 23rd day of August, 2019. 4X 64 lx� 0 Alisha Farn ll, Acting City Clerk In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the City Clerk's office at (714) 229-6685 at least 72 hours prior to the meeting to enable the City to make reasonable arrangements to assure accessibility to this meeting.