Loading...
Agenda 2019-10-14www.cypressca.org CALL TO ORDER 6:00 P.M. Executive Board Room AGENDA REGULAR MEETING CYPRESS CITY COUNCIL October 14, 2019 6:00 P.M. Council Chambers 5275 Orange Avenue Cypress, California ROLL CALL Cypress City Council, also acting as the Ex -Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Stacy Berry Mayor Pro Tem Rob Johnson Council Member Paulo Morales Council Member Jon Peat Council Member Mariellen Yarc ORAL COMMUNICATIONS (Limited to 30 minutes — three minutes per speaker, unless extended by the City Council) The public may address the City Council on any matters prior to any action taken on the Agenda. Although Council Members may provide brief responses, the City Council may not discuss or take action on off -Agenda items. Speakers are requested to limit their comments to no more than three minutes each. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL — SIGNIFICANT EXPOSURE TO LITIGATION Pursuant to Government Code Section 54956.9(d)(2) Number of Cases: Two Potential Cases RECONVENE 7:00 P.M. Council Chambers October 14, 2019 1 Page 2 ROLL CALL Cypress City Council, also acting as the Ex -Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Stacy Berry Mayor Pro Tem Rob Johnson Council Member Paulo Morales Council Member Jon Peat Council Member Mariellen Yarc PLEDGE OF ALLEGIANCE Boy Scout Troop 295 INVOCATION Cottonwood Church The City Council does not endorse the content of the invocation and does not endorse the invocational speaker's particular faith, belief and/or religious denomination. The City Council has an established neutral policy for selecting and scheduling invocational speakers. The City Council's policy on invocations is available from the City Clerk. PRESENTATIONS 1. Red Ribbon Week Proclamation ORAL COMMUNICATIONS (Limited to 30 minutes — three minutes per speaker, unless extended by the City Council) The public may address the City Council on any matters prior to any action taken on the Agenda. Although Council Members may provide brief responses, the City Council may not discuss or take action on items that are not on its Agenda. Speakers are requested to limit their comments to no more than three minutes. If you would like to address the City Council, please complete a Speaker's Card available at the podium or from the City Clerk. The Speaker's Card assists the Mayor in ensuring that all persons wishing to address the City Council are recognized. PUBLIC HEARINGS Public comments — five minutes per speaker, unless extended by the City Council. Council Members should disclose communications with anyone relevant to a Public Hearing item. Approve a Pilates Studio at 10135 Valley View Street — Conditional Use Permit No. 3150 Prepared by: Doug Dancs, Director of Community Development Recommendation: Approve a pilates studio at 10135 Valley View Street — Conditional Use Permit No. 3150. October 14, 2019 1 Page 3 2. Approve First Reading of an Ordinance Updating Massage Establishment Regulations and a Resolution Adopting Massage Licensing and Permitting Fees Prepared bk Anthony Taylor, City Attorney Recommendation: 1. Approve first reading of an Ordinance, by title only, updating massage establishment regulations; and 2. Approve a Resolution adopting massage licensing and permitting fees. CONSENT CALENDAR All matters listed on the Consent Calendar are to be approved with one motion unless a Council Member requests separate action on a specific item. 3. Approve Minutes - Meetings of September 9, 2019 and September 16, 2019 Prepared by: Alisha Farnell, City Clerk Recommendation: Approve as submitted. 4. Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading S. Proclaim the Week of October 20-26, 2019 as "Red Ribbon Week" Prepared by: Alisha Farnell, City Clerk Recommendation: Proclaim the week of October 20-26, 2019 as "Red Ribbon Week." Approve Continuing Appropriations, Revenues and Transfers from FY 2018-19 to FY 2019-20 Prepared by: Matt Burton, Director of Finance and Administrative Services C OTi11=-2=34 1. Authorize the appropriation of $1,007,652 in FY 2019-20 for the carryover of items from FY 2018-19, as detailed in Attachment A; and 2. Authorize the appropriation of $1,967,620 in FY 2019-20 for the carryover of items encumbered at June 30, 2019, as detailed in Attachment B; and 3. Authorize the continuation of operating transfers totaling $477,396 and estimated grant revenue totaling $384,939 from FY 2018-19 to FY 2019-20, as detailed in Attachment C to support carryover appropriations. October 14, 2019 1 Page 4 7. Approve Supplemental Appropriations and Increases to Estimated Revenues for FY 2018-19 Preparedv: Matt Burton, Director of Finance and Administrative Services Recommendation: Approve supplemental appropriations of $233,600 and increase estimated revenues by $299,000 for FY 2018-19. 8. Approve Cypress Recreation and Park District Continuing Appropriations and Transfers from FY 2018-19 to FY 2019-20 Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: 1. Appropriate $938,420 in FY 2019-20 for items encumbered at June 30, 2019; and 2. Appropriate $1,338,483 in FY 2019-20 for the carryover of continuing appropriations; and 3. Authorize operating transfers of $51,250 from FY 2018-19 to FY 2019-20 to support carryover appropriations. 9. Approve Plans and Specifications for Rubberized Playground Surfacing at Various Parks, Project 245 Prepared by: Doug Dancs, Director of Community Development Recommendation: Approve plans and specifications for rubberized playground surfacing at various parks, Project 245. 10. Approve Plans and Specifications and Award Contracts for the Annual Slurry Seal, Project 231 Prepared by: Doug Dancs, Director of Community Development Recommendation: 1. Approve plans and specifications for the Annual Slurry Seal, Project 231; and 2. Award a contract to Roy Allan Slurry Seal, Santa Fe Springs, CA for $468,568.52, and authorize a contingency of $70,200; and 3. Approve a task order for construction inspection services to TRC (Vali Cooper and Associates, Inc.), for $50,864, and authorize a contingency of $7,600. 11. Approve the Civic Center Green Tree Replacement Plan Prepared by: Doug Dancs, Director of Community Development Recommendation: Approve the Civic Center Green Tree Replacement Plan. October 14, 2019 1 Page 5 12. Approve a Contract for Printing the Quarterly Activity Guide and City News Prepared by: Cameron Harding, Director of Recreation and Community Services Recommendation: 1. Approve a contract with Advantage Print and Mail for $60,628 for the printing of seven Quarterly Activity Guides and City News, with the option to extend the contract for two additional one-year periods; and 2. Appropriate $3,500 in the Cypress Recreation and Park District's General Fund for printing costs in excess of the FY 2019-20 budget. 13. Approve Amendments to the Recreation Management Software Agreement with CivicPlus, LLC Prepared bv: Cameron Harding, Director of Recreation and Community Services 1. Approve Amendments to the Recreation Management Software Agreement with CivicPlus, LLC; and 2. Appropriate $2,428 in the Cypress Recreation and Park District General Fund for Recreation Management Software costs in excess of the FY 2019-20 budget. 14. Award a Contract for the Replacement of the Community Center Lobby Furniture Prepared by: Cameron Harding, Director of Recreation and Community Services Recommendation: Award a contract to Westfall Commercial Furniture -LA in the amount of $43,436.81 for the replacement of lobby furniture at the Community Center. 15. Excuse Absence of Commissioner Roger Hollenbeck Prepared bv_: Alisha Farnell, City Clerk Recommendation: Excuse the absence of Commissioner Roger Hollenbeck. 16. Receive and File a Request for Qualifications for Energy Efficiency Modernization and a Power Purchase Agreement Prepared by: Doug Dancs, Director of Community Development Recommendation: Receive and file a Request for Qualifications for Energy Efficiency Modernization and a Power Purchase Agreement. 17. Receive and File Investment Report for the Month Ended August 31, 2019 Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Receive and file the attached investment report. October 14, 2019 1 Page 6 18. Approve Register of Warrants, Transfers, and Wires Issued for the Period of August 31, 2019 through September 27, 2019 Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Approve the attached payment register summarized below for the period of August 31, 2019 through September 27, 2019: • Electronic Funds Transfers 6635 through 6775 • Warrants 51342 through 51584 • Payroll Transfers W1399 through W1400 ORAL COMMUNICATIONS (Five minutes per speaker, unless extended by the City Council) The public may address the City Council on any matters prior to any action taken on the Agenda. Although Council Members may provide brief responses, the City Council may not discuss or take action on items that are not on its Agenda. Speakers are requested to limit their comments to no more than five minutes. If you would like to address the City Council, please complete a Speaker's Card available at the podium or from the City Clerk. The Speaker's Card assists the Mayor in ensuring that all persons wishing to address the City Council are recognized. L ADJOURNMENT The next meeting will be an adjourned Regular Meeting, to be held on Monday, October 28, 2019, beginning at 5:30 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 11th day of October, 2019. Alislia Farnell, City Clerk In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the City Clerk at (714) 229-6685 at least 72 hour: prior to the meeting to enable the City to make reasonable arrangements to assure accessibility to this meeting.