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2019-10-28362 REGULAR MEETING CYPRESS CITY COUNCIL October 28, 2019 6:00 P.M. A regular meeting of the Cypress City Council was called to order at 6:00 p.m. by Mayor Berry in the Executive Board Room, 5275 Orange Avenue, Cypress, California. ROLL CALL Cypress City Council, also acting as the Ex -Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Stacy Berry Mayor Pro Tem Rob Johnson Council Member Paulo Morales Council Member Jon Peat Council Member Mariellen Yarc STAFF PRESENT City Manager Peter Grant City Attorney Anthony Taylor Director of Community Development Doug Dancs ORAL COMMUNICATIONS (Limited to 30 minutes — three minutes per speaker, unless extended by the City Council) None CLOSED SESSION The City Attorney reported that the City Council would be meeting in Closed Session regarding Conference with Legal Counsel — Significant Exposure to Litigation, pursuant to Government Code Section 54956.9(d)(2), Number of Cases: Two Potential Cases. The City Attorney reported that the City Council would be meeting in Closed Session regarding Conference with Real Property Negotiators, pursuant to Government Code Section 54956.8, Real Property Identified by APN Numbers 241-091-22 through 26, Inclusive, 13.329 Acres Located at the Northwest Comer of Katella Avenue and Winners Circle, Parties Negotiating with: Shea Properties, Negotiating Party: City Manager, Under Negotiation: Price and Terms of Payment. At 6:00 p.m., the Mayor recessed the meeting. The 7:00 p.m. session of the City Council meeting was called to order at 7:01 p.m. by Mayor Berry. ROLL CALL Cypress City Council, also acting as the Ex -Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Stacy Berry Mayor Pro Tem Rob Johnson Council Member Paulo Morales Council Member Jon Peat Council Member Mariellen Yarc 363 CITY COUNCIL MINUTES STAFF PRESENT OCTOBER 28, 2019 City Manager Peter Grant City Attorney Anthony Taylor Director of Finance and Administrative Services Matt Burton Chief of Police Rodney Cox Director of Community Development Doug Dancs Director of Recreation and Community Services Cameron Harding City Clerk Alisha Farnell City Engineer Kamran Dadbeh City Planner John Ramirez Assistant Director of Finance and Administrative Services Donna Mullally Assistant City Engineer Nick Mangkalakiri Police Commander Chris Revere Building Official Bob Decker Maintenance Superintendent Kirk Streets Recreation and Community Services Manager Jeff Draper Senior Management Analyst Jason Machado Maintenance Supervisor Jose Guerra Recreation Supervisor Jenni Worsham Management Analyst Kirsten Graham PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Council Member Yarc. INVOCATION The invocation was given by John Campbell, Church of Jesus Christ of Latter -Day Saints. REPORT OF WORKSHOP AGENDA/CLOSED SESSION Mayor Berry asked for the report of the Closed Session Agenda items discussed earlier in the evening. The City Attorney reported that the City Council met in Closed Session regarding Conference with Legal Counsel — Significant Exposure to Litigation, pursuant to Government Code Section 54956.9(d)(2), Number of Cases: Two Potential Cases. No reportable action was taken. The City Attorney reported that the City Council met in Closed Session regarding Conference with Real Property Negotiators, pursuant to Government Code Section 54956.8, Real Property Identified by APN Numbers 241-091-22 through 26, Inclusive, 13.329 Acres Located at the Northwest Corner of Katella Avenue and Winners Circle, Parties Negotiating with: Shea Properties, Negotiating Party: City Manager, Under Negotiation: Price and Terms of Payment. No reportable action was taken. No other action was taken in Closed Session, nor was any solicited. PRESENTATIONS Mayor Berry presented Police Clerk Samantha Ponce and Police Aide Heather Prechtl with a Law Enforcement Records and Support Personnel Day Proclamation. ORAL COMMUNICATIONS (Limited to 30 minutes — three minutes per speaker, unless extended by the City Council) Mayor Berry asked anyone who wished to speak on any topic not included on the meeting Agenda to come forward. Harry Manos, spoke regarding the sports park preliminary design. Ed Kraemer, spoke regarding the sports park preliminary design. Kirk Kunihiro, spoke regarding the solid waste franchise and mandatory commercial organics recycling. 364 CITY COUNCIL MINUTES OCTOBER 28, 2019 Troy Baron, spoke regarding the sports park preliminary design. CONSENT CALENDAR All matters listed on the Consent Calendar are to be approved with one motion unless a Council Member requests separate action on a specific item. It was moved by Mayor Pro Tem Johnson and seconded by Council Member Morales, to approve Consent Calendar Items No. 1 through 12. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Morales, Peat, Yarc, Johnson and Berry NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None Item No. 1: Approve Minutes —Meeting of October 14, 2019 Recommendation: Approve as submitted. Item No. 2: Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading Item No. 3: Proclaim November 12, 2019 as "Law Enforcement Records and Support Personnel Day" Recommendation: Proclaim November 12, 2019 as "Law Enforcement Records and Support Personnel Day." Item No. 4: Introduce for First Reading, Ordinances Adopting the 2019 Model Building, Electrical, Plumbing, and Fire Codes, with City Amendments Recommendation: Introduce for first reading, Ordinances adopting the 2019 model Building, Electrical, Plumbing, and Fire Code, with City Amendments. Item No. 5: Award Contracts for LED Safety Lights, Project 233 Recommendation: 1. Award a contract to NexTech Systems, Inc., for $80,181.86, and authorize a contingency of $12,000; and 2. Award a contract to Siemens Mobility, Inc., for $12,360, and authorize a contingency of $1,850. Item No. 6: Receive and File the Strategic Plan Six -Month Objectives Update Recommendation: Receive and file the strategic plan six-month objectives update. Item No. 7: Second Reading and Adoption of an Ordinance Updating Massage Establishment Regulations Recommendation: Approve an Ordinance updating massage establishment regulations. Item No. 8: Award On -Call Contracts for Police Department Internal Affairs Investigation Services Recommendation: Award On -Call Contracts for Police Department Internal Affairs Investigation Services to B.A. Investigations, Chuck Thomas Investigations, and Garon Wyatt Investigations Services. 3 365 CITY COUNCIL MINUTES OCTOBER 28, 2019 Item No. 9: Adopt a Resolution Approving the Measure M2 Annual Expenditure Report Recommendation: Adopt a Resolution Approving the Measure M2 Annual Expenditure Report for the fiscal year ended June 30, 2019. Item No. 10: Appropriate North Orange County Public Safety Task Force Funds Recommendation: 1. Appropriate $8,000 for overtime reimbursement from the North Orange County Public Safety Task Force in the City's General Fund Grants Fund; and 2. Increase estimated revenues by $8,000 for reimbursements to the City's General Fund Grants Fund Item No. 11: Receive and File Investment Report for the Month Ended September 30, 2019 Recommendation: Receive and file the attached investment report. Item No. 12: Approve Register of Warrants, Transfers, and Wires Issued for the Period of September 28, 2019 through October 11, 2019 Recommendation: Approve the attached payment register summarized below for the period of September 28, 2019 through October 11, 2019: • Electronic Funds Transfers 6776 through 6894 • Warrants 51585 through 51697 • Payroll Transfer W1401 NEW BUSINESS Item No. 13: Approve Sports Park Final Preliminary Design The Director of Recreation and Community Services and Director of Community Development provided background information on this item. Mayor Pro Tem Johnson asked about the recommended ages for playground use on site. The Assistant City Engineer stated that there are two playground lots on site, the first for ages two through five and the second for ages five through twelve. Mayor Pro Tem Johnson asked regarding the lighting in the sports park design. The Assistant City Engineer responded that there are two 80 -foot light poles on the north and south sides on the fields and four 75 -foot light poles are on the east and west sides of fields, two on each side. Mayor Pro Tem Johnson asked if there would be trashcans on site to accommodate the picnic areas. The Director of Community Development indicated there would be trash and recycling bins on site. Mayor Pro Tem Johnson asked about monument signs included in the design. The Assistant City Engineer indicated that the final design of the monument signs had not yet been determined. Mayor Pro Tem Johnson asked if the basketball courts would be lit to allow for play in the evening. 4 366 CITY COUNCIL MINUTES OCTOBER 28, 2019 The Assistant City Engineer responded in the affirmative. Mayor Pro Tem Johnson asked about the choice to utilize cork as infill for the synthetic turf fields. The Director of Community Development responded that cork is recommended because it is an organic material and will mitigate some concerns associated with the heat generated by synthetic fields. Mayor Pro Tem Johnson asked regarding storm water runoff associated with the project. The Director of Community Development indicated that the project would include a water quality management plan to ensure that runoff is contained within the project site. Mayor Pro Tem Johnson asked about the jurisdiction of Lexington Drive. The Director of Community Development indicated that the Lexington Drive roadway is located within the City of Los Alamitos; however, the City has an irrevocable dedication from the Race Course that will enable us to acquire a portion of the right-of-way and expand the intersection to allow better traffic flow. Council Member Morales asked about the hybrid model of the sports park design. The Director of Community Development explained that the hybrid model incorporates one field with natural turf and the second with synthetic turf. He stated that the two fields would be separated by a concrete strip. Council Member Peat asked regarding the location of the restrooms. The Director of Community Development indicated that one large restroom building was included in the design to avoid increased costs for multiple restroom locations. Council Member Peat asked regarding the lack of snack bar facilities. The City Manager responded that the design of the sports park includes space for food trucks in the parking lot rather than a fixed concession stand. Council Member Peat expressed concern with the lack of snack bar facilities that provide sports groups the opportunity to generate revenue during their activities. The City Manager stated that the design is intended to provide a different type of opportunity for sports groups as food trucks usually pay either a flat fee or a portion of their sales in exchange for access to the facility/activity. Council Member Peat indicated that he still has concerns with the lack of concession stand. The City Manager indicated that should the food truck model not materialize, concession facilities could be considered in a later phase of the park. Council Member Peat asked if water fountains will be provided in the park. The Director of Community Development responded in the affirmative. Council Member Peat asked if the public could utilize the fields. The Director of Recreation and Community Services indicated that the fields would be open to the public when not being utilized by recreation programming or field rentals. Council Member Yarc expressed her concern with synthetic turf and asked why synthetic turf is recommended in the design. 367 CITY COUNCIL MINUTES OCTOBER 28, 2019 The Director of Community Development indicated the main reason for the synthetic turf recommendation is the increased number of hours of play the synthetic turf is available. The Director of Recreation and Community Services indicated that the City currently receives more requests for field space than we are able to accommodate. The recommended synthetic turf would allow for more groups and more time the fields would be available for use. Mayor Berry asked if sunshades over the playgrounds would be a possibility. The Director of Community Development indicated that sunshades are not included in the design but could be added into final design if so desired by the City Council. Mayor Berry asked if there is a parking contingency plan for large events at the sports park. The Director of Community Development indicated that any large event would be coordinated through the Recreation and Community Services Department and they have the ability to require shuttled parking. He further stated that the City has the ability to temporarily allow parking on Cerritos Ave if necessary. Mayor Berry asked if the basketball court area could be changed to another use, such as a pickle ball court. The Director of Community Development stated that the area could accommodate two multi -use courts, which could be used for pickle ball, if the City Council desires. Mayor Berry asked about field markings for the sports park. The Director of Community Development indicated that a decision would need to be made in the future about what markings would be made permanently versus which markings would be made temporarily. The Director of Recreation and Community Services stated that staff would work with the Recreation and Community Services Commission to make a recommendation to the City Council on how to mark the fields. Council Member Yarc asked if the City Council proceeds with the hybrid model and then into the future if either the synthetic turf or natural turf are determined to be more desirable could the less desirable turf type be changed. The Director of Community Development responded in the affirmative. It was moved by Council Member Yarc to approve the sports park final preliminary design with one synthetic turf and one natural turf multi -use fields and adopt a resolution approving the Mitigated Negative Declaration in accordance with the requirements of the California Environmental Quality Act (CEQA). Motion failed for lack of a second. It was moved by Mayor Pro Tem Johnson and seconded by Council Member Peat, to approve the sports park final preliminary design with two synthetic turf multi -use fields. The motion failed by the following roll call vote: AYES: 2 COUNCIL MEMBERS: Peat and Johnson NOES: 3 COUNCIL MEMBERS: Morales, Yarc and Berry ABSENT: 0 COUNCIL MEMBERS: None It was moved by Council Member Morales and seconded by Council Member Yarc, to approve the hybrid model sports park final preliminary design with one synthetic and one natural turf multi -use fields to include multi -use sports courts in lieu of basketball courts. 368 - CITY COUNCIL MINUTES OCTOBER 28, 2019 The motion failed by the following roll call vote: AYES: 2 COUNCIL MEMBERS: Morales and Yarc NOES: 3 COUNCIL MEMBERS: Peat, Johnson and Berry ABSENT: 0 COUNCIL MEMBERS: None It was moved by Mayor Berry and seconded by Council Member Yarc, to approve the sports park final preliminary design with two natural turf multi -use fields. The motion failed by the following roll call vote: AYES: 2 COUNCIL MEMBERS: Yarc and Berry NOES: 3 COUNCIL MEMBERS: Morales, Peat and Johnson ABSENT: 0 COUNCIL MEMBERS: None It was moved by Council Member Peat and seconded by Council Member Morales, to approve the hybrid model sports park final preliminary design with one natural turf and one synthetic turf multi -use fields. The motion was carried by the following roll call vote: AYES: 4 COUNCIL MEMBERS: Morales, Peat, Yarc and Johnson NOES: 1 COUNCIL MEMBERS: Berry ABSENT: 0 COUNCIL MEMBERS: None It was moved by Mayor Pro Tem Johnson and seconded by Council Member Peat, to adopt a resolution approving the Mitigated Negative Declaration in accordance with the requirements of the California Environmental Quality Act (CEQA). The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Morales, Peat, Yarc, Johnson and Berry NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None It was moved by Mayor Pro Tem Johnson and seconded by Council Member Yarc, to amend the sports park final preliminary design by replacement of the basketball courts with multi -use sports courts and the addition of sunshades over the two playground lots. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Morales, Peat, Yarc, Johnson and Berry NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None Item No. 14: Consideration of a Name for the Sports Park at Lexington and Cerritos The Recreation and Community Services Director provided information on this item. Council Member Yarc asked if a name was selected and later a naming partner was identified would the name be incorporated with the name selected by the City Council or would the park have a new name. The Recreation and Community Services Director indicated that it would depend on the negotiated partnership agreement and would need to be approved by the City Council. Council Member Yarc asked if it was premature to select a name at this time. The Recreation and Community Services Director replied no. He explained that a naming partnership would not necessarily change the name chosen by City Council or a partner might only choose to sponsor a portion of the park rather than the park as a whole. 369 CITY COUNCIL MINUTES OCTOBER 28, 2019 It was moved by Council Member Yarc and seconded by Council Member Morales, to direct the City Manager to work with the Recreation and Community Services Commission to explore a naming rights partnership for the sports park. The motion was unanimously carried by the following roll call vote: AYES: 5 COUNCIL MEMBERS: Morales, Peat, Yarc, Johnson and Berry NOES: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None ORAL COMMUNICATIONS (Five minutes per speaker, unless extended by the City Council) Ed Kraemer spoke regarding the sports park. Christen Jackson spoke regarding the sports park. Harry Manos spoke regarding the sports park. COUNCIL MEMBER REPORTS AND REMARKS Mayor Berry requested reports from the Council Members on their respective committee assignments. Council Member Morales: Attended the Aleshire & Wynder dinner event at the League of California Cities Annual Conference. Attended the Boys & Girls Club Keeping Kids on Track event. Attended the Cypress College Foundation Golf Tournament. Attended the Dia De Los Muertos event at Forest Lawn. Council Member Peat: Reported that his wife is home from the hospital and thanked everyone for prayers and support. Council Member Yarc: No report. Mayor Pro Tem Johnson: Attended the Mayor's Prayer Breakfast. Attended a Chamber of Commerce ribbon cutting ceremony for ENO. Attended the Aleshire & Wynder dinner event at the League of California Cities Annual Conference. Attended the Boys & Girls Club Keeping Kids on Track event. Attended a Neighbor for Neighbor event. Attended the Orange County Fire Authority Board of Director Regular Meeting. Mayor Berry: Attended a Legislative Communications and Membership Committee meeting for the Southern California Association of Governments. Attended the Mayor's Prayer Breakfast. Attended the Chamber of Commerce ribbon cutting for ENO brand products. Attended the League of California Cities Annual Conference, which included the Orange County Division meeting. Attended a Special Community Education and Human Development Committee meeting for the Southern California Association of Governments. Attended a disaster preparedness seminar at St. Irenaeus Church. Lead a group of Scouts on a tour of City Hall. Attended the Orange County Council of Governments Board meeting. Attended a Library Advisory Board Meeting. Attended the Orange County Sanitation District State of the District. Attended a Quartermania fundraiser for the Soroptimist of Cypress. CITY MANAGER REMARKS 370 CITY COUNCIL MINUTES OCTOBER 28, 2019 The City Manager thanked those who wore pink to the meeting and all City employees who wore pink throughout the month to help raise awareness and money for the fight against breast cancer. ADJOURNMENT Mayor Berry adjourned the meeting at 8:28 p.m. to a Regular Meeting, to be held on Tuesday, November 12, 2019, beginning at 5:30 p.m. in t e Executive Board Room. MAYOR OF HE CITY CYPRESS ATTEST: A& "P CITY ERK OF THE CITY OF CYPRESS 121