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Agenda 2020-02-10www.cypressca.org AGENDA REGULAR MEETING CYPRESS CITY COUNCIL February 10, 2020 5:30 P.M. Council Chambers 5275 Orange Avenue Cypress, California CALL TO ORDER 5:30 P.M. Executive Board Room ROLL CALL Cypress City Council, also acting as the Ex -Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Rob Johnson Mayor Pro Tem Mariellen Yarc Council Member Stacy Berry Council Member Paulo Morales Council Member Jon Peat ORAL COMMUNICATIONS (Three minutes per speaker, unless extended by the City Council) The public may address the City Council on any matters prior to any action taken on the Agenda. Although Council Members may provide brief responses, the City Council may not discuss or take action on off -Agenda items. Speakers are requested to limit their comments to no more than three minutes each. WORKSHOP SESSION Fiscal Year 2019-20 Mid -Year Budget Review CLOSED SESSION THREAT TO PUBLIC SERVICES OR FACILITIES Pursuant to Government Code Section 54957(a) February 10, 2020 1 Page 2 RECONVENE 7:00 P.M. Council Chambers ROLL CALL Cypress City Council, also acting as the Ex -Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Rob Johnson Mayor Pro Tem Mariellen Yarc Council Member Stacy Berry Council Member Paulo Morales Council Member Jon Peat PLEDGE OF ALLEGIANCE INVOCATION Lord's Light Community Church The City Council does not endorse the content of the invocation and does not endorse the invocational speaker's particular faith, belief and/or religious denomination. The City Council has an established neutral policy for selecting and scheduling invocational speakers. The City Council's policy on invocations is available from the City Clerk. REPORT OF WORKSHOP AGENDA / CLOSED SESSION City Manager/City Attorney PRESENTATIONS 1. UC Irvine Presentation 2. Southern California Gas Company Presentation 3. Cypress Central Mobile App Presentation ORAL COMMUNICATIONS (Limited to 30 minutes — three minutes per speaker, unless extended by the City Council) The public may address the City Council on any matters prior to any action taken on the Agenda. Although Council Members may provide brief responses, the City Council may not discuss or take action on items that are not on its Agenda. Speakers are requested to limit their comments to no more than three minutes. If you would like to address the City Council, please complete a Speaker's Card available at the podium or from the City Clerk. The Speaker's Card assists the Mayor in ensuring that all persons wishing to address the City Council are recognized. February 10, 2020 1 Page 3 CONSENT CALENDAR All matters listed on the Consent Calendar are to be approved with one motion unless a Council Member requests separate action on a specific item. 1. Approve Minutes - Meeting of January 27, 2020 Prepared by: Alisha Farnell, City Clerk Recommendation: Approve as submitted. 2. Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading 3. Accept Sewer Relining, Project 211 Prepared by: Doug Dancs, Director of Community Development Recommendation: Accept the Sewer Relining, Project 211, in the amount of $245,476.50 and approve the final retention payment of $12,273.83 to Sancon Engineering, Inc. 4. Adopt FY 2020-21 Budget Calendar Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Adopt the Fiscal Year 2020-21 budget calendar. 5. Award Contracts for Rubberized Playground Surfacing at Various Parks, Project 245. Prepared by: Doug Dancs, Director of Community Development Recommendation: 1. Approve Plans and Specifications for the Rubberized Playground Surfacing at Various Parks, Project 245; and 2. Approve a contract to R.E. Schultz Construction Inc. for $724,580, and authorize a contingency of $108,600; and 3. Approve a Task Order for Construction Inspection Services to TRC (Vali Cooper and Associates, Inc.), for $21,625, and authorize a contingency of $3,250. February 10, 2020 I Page 4 6. Award Contract for Civic Center Exterior Building Improvements, Project 241 Prepared by: Doug Dancs, Director of Community Development Recommendation: 1. Approve Plans and Specifications for the Civic Center Exterior Building Improvements, Project 241; and 2. Award a contract to Speedy Fix Inc., Santa Ana, CA, for $112,000, and authorize a contingency of $16,800. 7. Award Contracts for Arterial Rehabilitation, Project 230 Prepared by: Doug Dancs, Director of Community Development Recommendation: 1. Approve Plans and Specifications for the Arterial Rehabilitation, Project 230; and 2. Award a contract to Hardy & Harper, Inc., Lake Forest, CA, for $1,047,400, and authorize a contingency of $146,600; and 3. Approve a Task Order for Construction Inspection Services to TRC (Vali Cooper and Associates, Inc.), for $91,292, and authorize a contingency of $13,600. 8. Receive and File the Fiscal Year 2019-20 Mid -Year Budget Report and Approve Budget Adjustments Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: 1. Receive and file the FY 2019-20 Mid -Year Budget Report; 2. Approve reorganizations in the Police Department and the Community Development Department; and 3. Approve mid -year budget adjustments: City a. Increase appropriations in the General Fund by $63,600 b. Increase appropriations in the Storm Drainage Fund by $12,800 c. Increase appropriations in the Capital Projects Fund by $1,741,000 d. Increase appropriations in the Central Services Internal Services Fund by $17,293 e. Transfer $1,741,000 from the Infrastructure Fund to the CIP Fund f. Transfer $2.85 million from the General Fund to the Infrastructure Fund g. Transfer $2.85 million from the General Fund to the Employee Benefits Fund Recreation and Parks District h. Increase appropriations in the General Fund by $18,300 February 10, 2020 1 Page 5 9. Approve Register of Warrants, Transfers, and Wires Issued for the Period of January 18, 2020 through January 31, 2020 Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Approve the attached payment register summarized below for the period of January 18, 2020 through January 31, 2020: • Electronic Funds Transfers 7294 through 7298 and 7324 through 7438 • Warrants 52559 through 52706 • Payroll Transfer W1411 QRAL COMMUNICATIONS (Five minutes per speaker, unless extended by the City Council) The public may address the City Council on any matters prior to any action taken on the Agenda. Although Council Members may provide brief responses, the City Council may not discuss or take action on items that are not on its Agenda. Speakers are requested to limit their comments to no more than five minutes. If you would like to address the City Council, please complete a Speaker's Card available at the podium or from the City Clerk. The Speaker's Card assists the Mayor in ensuring that all persons wishing to address the City Council are recognized. COUNCIL MEMBER REPORTS AND REMARKS CITY MANAGER REMARKS ADJOURNMENT The next meeting will be a Special Meeting, to be held on Wednesday, February 12, 2020, beginning at 8:30 a.m. at the Cypress Community Center. hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 6th day of February, 2020. Alisha Farnell, City Clerk In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the City Clerk at (714) 229-6685 at least 72 hours prior to the meeting to enable the City to make reasonable arrangements to assure accessibility to this meeting.