2020-02-10409
REGULAR MEETING
CYPRESS CITY COUNCIL
February 10, 2020
5:30 P.M.
A regular meeting of the Cypress City Council was called to order at 5:29 p.m. by Mayor
Johnson in the Executive Board Room, 5275 Orange Avenue, Cypress, California.
ROLL CALL
Cypress City Council, also acting as the Ex -Officio Governing Board of Directors of the
Cypress Recreation and Park District
Mayor Rob Johnson
Mayor Pro Tem Mariellen Yarc
Council Member Stacy Berry
Council Member Paulo Morales
Council Member Jon Peat
STAFF PRESENT
City Manager Peter Grant
City Attorney Anthony Taylor
Director of Finance and Administrative Services Matt Burton
Police Chief Rod Cox
Director of Community Development Doug Dancs
Director of Recreation & Community Services Cameron Harding
City Clerk Alisha Farnell
Assistant Director of Finance and Administrative Services Donna Mullally
Police Commander Chris Revere
Police Commander Matt Timney
Maintenance Superintendent Kirk Streets
Senior Management Analyst Jason Machado
Police Sergeant Scott Ausmus
Management Analyst Kirsten Graham
ORAL COMMUNICATIONS (Limited to 30 minutes — three minutes per speaker, unless
extended by the City Council)
None.
WORKSHOP
The Director of Finance and Administrative Services provided a report and presentation
on the Fiscal Year 2019-20 Mid -Year Budget Review.
Discussion ensued.
No reportable action was taken.
CLOSED SESSION
The City Attorney reported that the City Council would be meeting in Closed Session
regarding Threat to Public Services or Facilities, pursuant to Government Code Section
54957(a).
At 6:13 p.m., the Mayor recessed the meeting.
RECONVENE
Mayor Johnson called the 7:00 p.m. session of the City Council meeting to order at 7:08
p.m.
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CITY COUNCIL MINUTES FEBRUARY 10, 2020
ROLL CALL
Cypress City Council, also acting as the Ex -Officio Governing Board of Directors of the
Cypress Recreation and Park District
Mayor Rob Johnson
Mayor Pro Tem Mariellen Yarc
Council Member Stacy Berry
Council Member Paulo Morales
Council Member Jon Peat
STAFF PRESENT
City Manager Peter Grant
City Attorney Anthony Taylor
Director of Finance and Administrative Services Matt Burton
Chief of Police Rodney Cox
Director of Community Development Doug Dancs
Director of Recreation and Community Services Cameron Harding
City Clerk Alisha Farnell
City Engineer Kamran Dadbeh
Assistant Director of Finance and Administration Donna Mullally
Police Commander Chris Revere
Police Commander Matt Timney
Information Technology Manager Adrian Smith
Maintenance Superintendent Kirk Streets
Senior Management Analyst Jason Machado
PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Council Member Berry.
INVOCATION The invocation was led by Pastor Ju, Lord's Light Community Church.
REPORT OF WORKSHOP AGENDA/CLOSED SESSION
The City Attorney reported that the City Council met in a workshop regarding the Fiscal
Year 2019-20 Mid -Year Budget Review and no reportable action was taken.
The City Attorney reported that the City Council met in Closed Session regarding Threat
to Public Services or Facilities, pursuant to Government Code Section 54957(a), and no
reportable action was taken.
No other action was taken, nor was any solicited.
PRESENTATIONS
The following presentations were made:
1. UC Irvine Presentation
2. Southern California Gas Company Presentation
3. Cypress Central Mobile App Presentation
ORAL COMMUNICATIONS (Limited to 30 minutes — three minutes per speaker, unless
extended by the City Council)
• Kristian Jackson, Cypress, spoke regarding youth basketball, volleyball and YMCA
• Brooke Nafarrete, Cypress, spoke regarding city communications and
transparency
• Jack Rose, Cypress, spoke regarding RV parking permit
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CITY COUNCIL MINUTES FEBRUARY 10, 2020
• Tom Oakes, Cypress, spoke regarding RV parking permit
• Phillip Ruan, Cypress, spoke regarding RV parking permit
• Katie Wiedel, Cypress, spoke regarding Chamber of Commerce Networking
Breakfast and thanked City maintenance staff for their quick response to graffiti
• Mikayla Bowman, Cypress, spoke regarding recreation programs and YMCA
CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a
Council Member requests separate action on a specific item.
Council Member Berry indicated that the minutes should reflect that she is voting No on
Agenda Item No. 8.
It was moved by Council Member Morales and seconded by Council Member Peat, to
approve Consent Calendar Items No. 1 through 9.
The motion was unanimously carried by the following roll call vote:
AYES: 5 COUNCIL MEMBERS: Morales, Peat, Yarc, Johnson and Berry
NOES: 0 COUNCIL MEMBERS: None
ABSENT: 0 COUNCIL MEMBERS: None
Item No. 1: Approve Minutes — Meeting of January 27, 2020
Recommendation: Approve as submitted.
Item No. 2: Introduce and/or Adopt All Ordinances and Resolutions Presented for
Consideration by Title Only and to Waive Further Reading
Item No. 3: Accept Sewer Relining, Project 211
Recommendation: Accept the Sewer Relining, Project 211, in the amount of
$245,476.50 and approve the final retention payment of $127,273.83 to Sancon
Engineering, Inc.
Item No. 4: Adopt FY 2020-21 Budget Calendar
Recommendation: Adopt the Fiscal Year 2020-21 budget calendar.
Item No. 5: Award Contracts for Rubberized Playground Surfacing at Various
Parks, Project 245
Recommendation:
1. Approve Plans and Specifications for the Rubberized Playground Surfacing at Various
Parks, Project 245; and
2. Award a contract to R.E. Schultz Construction Inc. for $724,580, and authorize a
contingency of $108,600; and
3. Approve a Task Order for Construction Inspection Services to TRC (Vali Cooper and
Associates, Inc.), for $21,625, and authorize a contingency of $3,250.
Item No. 6: Award Contract for Civic Center Exterior Building Improvements,
Project 241
Recommendation:
1. Approve Plans and Specifications for Civic Center Exterior Building Improvements,
Project 241; and
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CITY COUNCIL MINUTES FEBRUARY 10, 2020
2. Award a contract to Speedy Fix Inc., Santa Ana, CA, for $112,000, and authorize a
contingency of $16,800.
Item No. 7: Award Contracts for Arterial Rehabilitation, Project 230
Recommendation:
1. Approve Plans and Specifications for Arterial Rehabilitation, Project 230; and
2. Award a contract to Hardy & Harper Inc., Lake Forest, CA, for $1,047,400, and
authorize a contingency of $146,600; and
3. Approve a Task Order for Construction Inspection Services to TRC (Vali Cooper and
Associates, Inc.), for $91,292, and authorize a contingency of $13,600.
Item No. 8: Receive and File the Fiscal Year 2019-20 Mid -Year Budget Report and
Approve Budget Adjustments
Recommendation:
1. Receive and file the FY 2019-20 Mid -Year Budget Report;
2. Approve reorganizations in the Police Department and the Community Development
Department; and
3. Approve mid -year budget adjustments:
City
a. Increase appropriations in the General Fund by $63,600
b. Increase appropriations in the Storm Drainage Fund by $12,800
c. Increase appropriations in the Capital Projects Fund by $1,741,000
d. Increase appropriations in the Central Services Internal Services Fund by
$17,293
e. Transfer $1,741,000 from the Infrastructure Fund to the CIP Fund
f. Transfer $2.85 million from the General Fund to the Infrastructure Fund
g. Transfer $2.85 million from the General Fund to the Employee Benefits
Fund
Recreation and Parks District
h. Increase appropriations in the General Fund by $18,300
Item No. 9: Approve Register of Warrants, Transfers, and Wires Issued for the
Period of January 18, 2020 through January 31, 2020
Recommendation: Approve the attached payment register summarized below for the
period of January 18, 2020 through January 31, 2020:
• Electronic Funds Transfers 7294 through 7298 and 7324 through 7438
• Warrants 52559 through 52706
• Payroll Transfer W1411
ORAL COMMUNICATIONS (Five minutes per speaker, unless extended by the City
Council)
• Brooke Nafarrete, Cypress, spoke regarding Shea outreach meeting, youth sports
recreation program, and YMCA
• Brittney Cook, Cypress, spoke regarding the City mobile app, police presence at
schools, and YMCA
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CITY COUNCIL MINUTES FEBRUARY 10, 2020
COUNCIL MEMBER REPORTS AND REMARKS
Council Member Paulo Morales:
Attended an outreach meeting for the Cypress City Center. Attended Fullerton College
Fundraiser for Pathways of Hope.
Mayor Pro Tem Yarc:
Attended police briefing on plans for reorganization of the department. Attended State of
the City Luncheon. Attended Parks and Recreation meeting about YMCA and sports
leagues. Attended general meeting for Woman's Club of Cypress.
Council Member Jon Peat:
Attended State of the City Luncheon. Attended police briefing on plans for reorganization
of the department. Attended Lexington Junior High Vision Day. Participated in the Police
Department DUI checkpoint. Attended Boys & Girls Club Ribbon Cutting Ceremony at
Manzanita Park.
Council Member Stacy Berry:
Attended State of the City Luncheon. Attended Soroptimist of Cypress planning meeting.
Attended an Orange County Division League of California Cities general membership
meeting. Volunteered at an Orangewood Foundation event. Met with Morris Elementary
Principal and PTA Board. Attended Women's Club of Cypress General Membership
Meeting. Attended Orange County Sanitation District Operations Committee Meeting.
Attended three committee meetings and Regional Council of the Southern California
Association of Government. Attended the Orange County Fire Authority Best and Bravest
Awards. Attended a Soroptimist Southwest Division Meeting. Participated in the
Solidarity Walk and Prayer Vigil at St. Ireneaus Church. Participated in an Executive
Meeting for the Orange County Council of Governments.
Mayor Johnson:
Attended the State of the City luncheon. Attended the Orange County Fire Authority Best
and Bravest Awards. Attended Lexington Junior High Vision Day. Met with Census
Bureau staff regarding Census 2020. Attended the 50th Anniversary for the Cypress Girls
Softball organization.
CITY MANAGER REMARKS
The City Manager had no report.
The City Attorney reported that state legislature Senate Bill 50 failed.
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CITY COUNCIL MINUTES FEBRUARY 10, 2020
ADJOURNMENT
Mayor Johnson adjourned the meeting at 8:05 p.m. to a Special Meeting, to be held on
Wednesday, February 12, 2020, beginning at 8:30 a.m. at the Cypress Community
Center.
ATTEST:
1(
CITY 'CLERK OF THE CITY OF CYPRESS
MAYOR a THE CITY OF CYPRESS