2020-04-13428
REGULAR MEETING
CYPRESS CITY COUNCIL
April 13, 2020
5:30 P.M.
The Cypress City Council conducted this meeting via teleconference only in accordance
with California Governor Newsom's Executive Orders N-29-20 and COVID-19 public
health guidelines.
Mayor Johnson called the meeting to order at 5:30 p.m.
ROLL CALL
Cypress City Council, also acting as the Ex -Officio Governing Board of Directors of the
Cypress Recreation and Park District
Mayor Rob Johnson (via teleconference)
Mayor Pro Tem Marielien Yarc (via teleconference)
Council Member Stacy Berry (via teleconference)
Council Member Paulo Morales (via teleconference)
Council Member Jon Peat (via teleconference)
STAFF PRESENT
City Manager Peter Grant (via teleconference)
City Attorney Anthony Taylor (via teleconference)
Director of Finance and Administrative Services Matt Burton (via teleconference)
Chief of Police Rod Cox (via teleconference)
Director of Community Development Doug Dancs (via teleconference)
Director of Recreation and Community Services Cameron Harding (via teleconference)
City Clerk Alisha Farnell (via teleconference)
Human Resources Administrator Regina Nguyen (via teleconference)
ORAL COMMUNICATIONS (Limited to 30 minutes — three minutes per speaker, unless
extended by the City Council)
None.
CLOSED SESSION
The City Attorney reported that the City Council would be meeting in Closed Session as
follows:
THREAT TO PUBLIC SERVICES OR FACILITIES
Pursuant to Government Code Section 54957(a)
CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code Section 54957.6
Agency Negotiations: City Manager and Director of Finance and Administrative Services
Employee Groups:
• Executive Management
• Mid -Management
• Confidential
• Cypress Employees' Association
• Cypress Maintenance Employees' Association
• Cypress Police Management Association
• Cypress Police Officers' Association
At 5:32 p.m., the Mayor recessed the meeting.
CITY COUNCIL MINUTES APRIL 13, 2020
RECONVENE
Mayor Johnson reconvened the City Council meeting at 7:01 p.m.
ROLL CALL
Cypress City Council, also acting as the Ex -Officio Governing Board of Directors of the
Cypress Recreation and Park District
Mayor Rob Johnson (via teleconference)
Mayor Pro Tem Mariellen Yarc (via teleconference)
Council Member Stacy Berry (via teleconference)
Council Member Paulo Morales (via teleconference)
Council Member Jon Peat (via teleconference)
STAFF PRESENT
City Manager Peter Grant (via teleconference)
City Attorney Anthony Taylor (via teleconference)
Director of Finance and Administrative Services Matt Burton (via teleconference)
Chief of Police Rodney Cox (via teleconference)
Director of Community Development Doug Dancs (via teleconference)
Director of Recreation and Community Services Cameron Harding (via teleconference)
City Clerk Alisha Farnell (via teleconference)
REPORT OF WORKSHOP AGENDA/CLOSED SESSION
The City Attorney reported that the City Council met in Closed Session regarding the
items listed on the agenda and no reportable action was taken.
ORAL COMMUNICATIONS
None.
CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a
Council Member requests separate action on a specific item.
Council Member Morales stated that Agenda Item No. 6, the Warrant Register, includes
electronic fund transfer no. 7648 for $674.17 for a reimbursement he receives as a retired
employee of the City of Cypress. He indicated that in voting for any motion to approve the
Warrant Register, he would not be voting on electronic fund transfer no. 7648 for the
reason disclosed.
Council Member Morales requested to pull Agenda Item No. 3.
It was moved by Council Member Peat and seconded by Mayor Pro Tem Yarc, to approve
Consent Calendar Items No. 1 through 2 and 4 through 6.
The motion was unanimously carried by the following roll call vote:
AYES: 5 COUNCIL MEMBERS: Berry, Morales, Peat, Yarc, and Johnson
NOES: 0 COUNCIL MEMBERS: None
ABSENT: 0 COUNCIL MEMBERS: None
Item No. 1: Receive and File Public Comments Submitted for the April 13, 2020
City Council Meeting
Recommendation: Receive and file submitted public comments.
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CITY COUNCIL MINUTES APRIL 13, 2020
Item No. 2: Introduce and/or Adopt All Ordinances and Resolutions Presented for
Consideration by Title Only and to Waive Further Reading
Item No. 4: Approve Task Order for Planning Services
Recommendation: Approve a task order to Annealta Group in an amount not to exceed
$146,750 to perform various planning services.
Item No. 5: Authorize an Amendment to the City Manager Employment Agreement
to Permit Donations of Paid Time Off to the City's Catastrophic Leave Bank
Recommendation:
1. Direct the City Attorney to draft an amendment to the City Manager Employment
Agreement to permit the City Manager to donate accrued Paid Time Off to the City's
Catastrophic Leave Bank; and
2. Authorize the Mayor to execute the Amendment.
Item No. 6: Approve Register of Warrants, Transfers, and Wires Issued for the
Period of March 14, 2020 through April 3, 2020
Recommendation: Approve the attached payment register summarized below for the
period of March 14, 2020 through April 3, 2020:
• Electronic Funds Transfers 7634 through 7670
• Warrants 53108 through 53412
• Payroll Transfer W1415
Regarding Item No. 3: Approve Minutes — Meetings of February 24, 2020, March
9, 2020, and March 23, 2020
Council Member Morales stated that he would like the Minutes for the March 23, 2020
City Council meeting amended to reflect that Agenda Item No. 6, the Warrant Register,
included electronic fund transfer no. 7533 for $674.17 for a reimbursement he receives
as a retired employee of the City. In voting for the motion to approve the Warrant
Register, he was not voting on electronic fund transfer no. 7533 for the reason disclosed.
It was moved by Council Member Peat and seconded by Council Member Berry, to
approve the Minutes of the February 24, 2020, March 9, 2020 and March 23, 2020 City
Council meetings to include the amendment proposed by Council Member Morales.
The motion was unanimously carried by the following roll call vote:
AYES: 5 COUNCIL MEMBERS: Berry, Morales, Peat, Yarc and Johnson
NOES: 0 COUNCIL MEMBERS: None
ABSENT: 0 COUNCIL MEMBERS: None
NEW BUSINESS
Item No. 7: Receive an Update on City Operations in Response to COVID-19
Pandemic
The City Manager and Directors provided a report on this item.
City Council discussion ensued.
It was moved by Council Member Morales and seconded by Council Member Peat, to
receive an update on City operations in response to the COVID-19 pandemic.
The motion was unanimously carried by the following roll call vote:
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CITY COUNCIL MINUTES APRIL 13, 2020
AYES: 5 COUNCIL MEMBERS: Berry, Morales, Peat, Yarc and Johnson
NOES: 0 COUNCIL MEMBERS: None
ABSENT: 0 COUNCIL MEMBERS: None
Item No. 8: Receive a Budget Update in Response to COVID-19
The Director of Finance and Administrative Services provided a report on this item.
City Council discussion ensued.
It was moved by Council Member Morales and seconded by Mayor Pro Tem Yarc, to receive
an update on the impacts to the FY 2019-20 Budget and the FY 2020-21 Budget process
due to the COVID-19 pandemic.
The motion was unanimously carred by the following roll call vote:
AYES: 5 COUNCIL MEMBERS: Berry, Morales, Peat, Yarc and Johnson
NOES: 0 COUNCIL MEMBERS: None
ABSENT: 0 COUNCIL MEMBERS: None
ITEMS FROM CITY COUNCIL MEMBERS
Item No. 9: Approve a Resolution Recommending All Commercial Landowners,
Landlords, Commercial Lenders and Utility Providers Abide by Governor
Newsom's Executive Orders N28-20 and N37-20
Mayor Johnson provided a report on this item.
City Council discussion ensued.
It was moved by Council Member Peat and seconded by Council Member Berry, to
approve a Resolution recommending all commercial landowners, landlords, commercial
lenders and utility providers abide by Governor Newsom's Executive Orders N28-20 and
N37-20.
The motion was unanimously carried by the following roll call vote:
AYES: 5 COUNCIL MEMBERS: Berry, Morales, Peat, Yarc and Johnson
NOES: 0 COUNCIL MEMBERS: None
ABSENT: 0 COUNCIL MEMBERS: None
RESOLUTION NO. 6775
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS,
CALIFORNIA, RECOMMENDING ALL COMMERCIAL LANDOWNERS,
LANDLORDS, COMMERCIAL LENDERS AND UTILITY PROVIDERS
ABIDE BY GOVERNOR NEWSOM'S EXECUTIVE ORDERS N28-20 AND
N37-20
Item No. 10: Community Non -Profit Needs Assessment Report and
Recommendation
The City Manager provided a report on this item.
City Council discussion ensued.
It was moved by Mayor Pro Tem Yarc and seconded by Council Member Peat, to
establish a City Council ad hoc subcommittee to review and make recommendations
regarding requests for support from the City's non-profit partners in response to COVID-
19, and adopt a Resolution appointing Council Member Berry and Council Member
Morales to the ad hoc subcommittee, establishing its duration, and its duties.
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CITY COUNCIL MINUTES APRIL 13, 2020
The motion was unanimously carried by the following roll call vote:
AYES: 5 COUNCIL MEMBERS: Berry, Morales, Peat, Yarc and Johnson
NOES: 0 COUNCIL MEMBERS: None
ABSENT: 0 COUNCIL MEMBERS: None
RESOLUTION NO. 6776
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS,
ESTABLISHING AN AD HOC SUBCOMMITTEE TO REVIEW AND MAKE
RECOMMENDATIONS REGARDING REQUESTS FOR SUPPORT FROM
THE CITY'S NON-PROFIT PARTNERS IN RESPONSE TO COVID-19
ADJOURNMENT
Mayor Johnson adjourned the meeting at 7:54 p.m. to an adjourned Regular Meeting, to
be held on Monday, April 27, 2020, beginning at 5:30 p.m. in the Executive Board Room.
ATTEST:
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OF T E CITY OF CYPRESS
MAYOR OF THE CITY OF CYPRESS